Executive Personal Assistant

About Allianz 

We are proud to be one of the world’s most trusted insurance companies, and Ireland’s #1 Property & Casualty Insurer serving over 900,000 customers across Ireland, for over 100 years. Our success is driven by the incredible people we employ, with over 800 people in Allianz Ireland, we are committed to supporting our employees' individual needs and aspirations. 

This role is officially based in Elm Park, Dublin 4, but we embrace a hybrid working model that offers you the flexibility and support you need to excel in your role. 

We are incredibly proud to be recognised as a Great Place to Work having won the Super Large Category in 2025 & 2026, as well as being named one of Ireland’s Best Workplaces for Women and Best Workplaces for Health & Wellbeing. If you're ready to take the next step in your career, apply now and become part of the team!

The Opportunity 

As an Executive Personal Assistant, you will join a team of Personal Assistants who collectively support Allianz Ireland’s Board of Management and Executive Leadership Team. This is a dynamic and fast-paced role that provides critical operational and administrative support to senior executives across the organization.

Working closely with leaders and their business units, you will help ensure the smooth day-to-day running of executive activities by managing calendars and inboxes, coordinating meetings and travel, preparing executive and board documentation, and providing a seamless support across the leadership team.

Key Responsibilities: 

• Schedule and organize monthly Board of Management meetings, including setting up the annual meeting calendar and coordinating related committee meetings. 

• Develop and manage personalized agendas for Board of Management meetings, ensuring all documentation is prepared and distributed in advance. 

• Coordinate with business units to ensure timely delivery of papers, summary slides, and other necessary documents for board meetings. 

• Handle travel arrangements for board members and manage logistics for market management activities and internal events, such as BoM coffee mornings. 

• Assist in the planning and execution of internal communications initiatives 

• Provide additional support for ad hoc meetings, training sessions, and any other board-related activities as needed. 

• Oversee the PA support email address, ensuring timely responses and efficient handling of all board-related inquiries. 

• Manage confidential information and communications with the utmost discretion. 

Key Requirements / Skills & Experience:

• Demonstrated experience in a Personal Assistant or board support role, preferably within a corporate environment. 

• Proven experience in organizing and managing high-level meetings and events. 

• Exceptional organizational and time-management skills to manage multiple tasks and schedules efficiently. 

• Experience in setting up annual meeting calendars and coordinating complex logistics. 

• Excellent verbal and written communication skills to interact effectively with board members, business units, and other stakeholders. 

• Ability to anticipate needs and proactively address potential issues related to meeting coordination and logistics.