Executive Quantity Surveyor

JOB DESCRIPTION

Galway City Council has an exciting opportunity for the role of Executive Quantity Surveyor and is inviting applications from suitably qualified persons for the above competition. The Executive Quantity Surveyor will be required to work as part of a multidisciplinary project team assisting with the implementation of work programmes to achieve goals, targets and standards set out in Departmental and Team development plans. 

The successful candidate will be reporting directly to the Senior Engineer or their assigned personnel. 

He/she will also be required at times to work independently under their own initiative as circumstances demand. The duties will reflect the APC (Assessment of Professional Competence) programme and will encompass the full range of quantity surveying services from Project Inception to Final Account.

The successful candidate will be expected to use their own initiative and work to a high standard and will be required to operate the Council’s existing and future IT systems as part of their work.

The successful candidate will be expected to carry out their duties in a manner that enhances public trust and confidence and ensures impartial decision making.

DUTIES AND RESPONSIBILITIES

• Administer Quantity Surveying Services from project inception to the final completion stage of projects.
• Preparing pricing documents, preparing bills of quantities, cost plans, cost estimates and organising project preliminaries.
• Procurement, administration and management of contract notices for works and works related services through e-tenders.
• Analysing and evaluating on the Contractors suitability and contractual claims.
• Procuring and Managing external consultant design teams.
• Making submissions to the department for approval and determining relevant cost forms.
• Ensuring the correct insurances are in place.
• Drawing up a Risk Analysis for the project/’s.
• Preparing and monitoring all formal contract documentation for signing.
• Monitoring project progress and duration, cost controls and contractual matters at team meetings.
• Project Management and Contract Administration by assisting internal design team resources in the delivery of Capital projects
• Assist in the implementation and management of Green Procurement and the implementation of the organisation’s Local Authority Climate Action Plan (LACAP)
• Partaking in adjudications, conciliations, arbitrations and dispute resolution with regards to construction projects
• Working effectively with the Elected Members and Council staff towards the successful and speedy implementation of designated projects;
• Preparing reports and presentations for the Council, committees of the Council, Central Government and other stakeholders;
• Communicating effectively with client Departments, public representatives and/or the public as may be required;
• Assisting in the preparation and managing of budgets including conducting value for money exercises;
• Assist in the implementation of Building Information Management (BIM) within the organisation.
• Assessment of SAQ (Suitability Assessment Questionnaire) and making recommendations for appointment of consultants;
• Such other duties as may be assigned from time to time

ESSENTIAL QUALIFICATIONS FOR THE POST

• Character

Candidates shall be of good character.

• Health

Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 

• Citizenship: 

Candidates must, by the date of any job offer, be:

• A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or
• A citizen of the United Kingdom (UK); or
• A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or
• A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or
• A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa or
• A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 vi

Education, Training, Experience, etc.

Each candidate must, on the latest date for receipt of completed application forms: 

• hold a professional qualification in Quantity Surveying that is prescribed under the Building Control Act 2007, or a qualification in Quantity Surveying, that is equivalent to a qualification so prescribed in Section 29 of the Building Control Act 2007 

• be eligible for registration as a Quantity Surveyor under the Building Control Act 2007 without requiring further assessment. Any appointment by the employing local authority will be subject to registration under the Act; 

• have at least five years satisfactory experience of Quantity Surveying work; 

• possess a high standard of technical training and experience; and 

• possess a high standard of administrative experience

** Candidate’s must hold a full unendorsed Category B Driving Licence.

*Non-Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications, overseas qualifications must also be accompanied by a translation document.

Desirable:

It is desirable that candidates should have the following:

• Excellent communication and interpersonal skills
• People management skills
• Leadership skills and experience
• Sufficient knowledge and understanding of all aspects of civil engineering 
• Problem solving skills
• Competency in the area of information technology
• Budget preparation and management skills
• Planning and organisational skills
• Possess strong ICT skills and have the ability to analyse and interrogate data readily, and to pinpoint the critical information and address issues logically 
• Self- motivational skills
• Current, full, unendorsed, Class B drivers licence and use of own car
• Flexibility in terms of working hours as the duties can involve working outside of normal office hours as required

Each candidate must include on the application form details of all qualifications obtained by them. The invitation to attend for Interview is not to be regarded as an admission that you possess the prescribed qualifications and/or requirements for this post or are you qualified by law to hold the post. Documentary proof will be required before appointment where you claim credit for particular qualification, experience, etc.

COMPETENCIES FOR THE POST

Key Competencies for the post are given in the table below. Candidates will be expected to demonstrate sufficient evidence within their application form and at interview of competence under each of these headings. 

Delivering Quality Outcomes & Ensuring Compliance

• Promotes the achievement of quality outcomes in delivering services, with a focus on continuous improvement. Abides by the laws, regulations, policies and procedures affecting the discharge of your duties.
• Organises the delivery of services to meet or exceed the required standard through collaborating with, instructing and motivating stakeholders and by managing human, financial, physical & information resources effectively.
• Develops and implements quality assurance measures to achieve compliance with performance standards or benchmarks.
• Critically evaluates outcomes and processes used to achieve them.
• Is aware of and understands relevant legislation, regulations and policies that govern the Local Authority.
• Refers to relevant professional documents as required. 

Communicating Effectively

• Recognises the value of a requirement to communicate effectively. Has effective verbal and written communication skills. Has good interpersonal skills.

• Presents ideas effectively to individuals and groups and delivers presentations suited to the nature and needs of the audience.
• Is clear in all communications, considering the audience in getting the message across. Writes fluently, clearly structuring written communication. 
• Prepares for communication, carrying out the necessary research and speaking to the relevant people in advance.
• Is effective in communicating a complex or technical message, using language appropriate to the audience. 

Managing Resources

• Manages the allocation, use and evaluation of resources to ensure they are used efficiently to deliver on operational plans. Drives and promotes reduction in costs andminimisation of waste.

• Allocates and manages human, financial, physical, technological and information resources in accordance with the operational objectives.
• Ensures best value and efficiency in service delivery.
• Intervenes in a timely manner if work activities go over budget.
• Is vigilant in monitoring the work of contractors to ensure that costs are tightly controlled and that work is delivered effectively.
• Analyses and improves management and accountability structures in their operational area to ensure that they are fit for current purpose. 

Candidates will also be assessed at interview on the basis of how they demonstrate their relevant knowledge and Understanding of the role.

Relevant Knowledge & Understanding of the Role

• Demonstrates knowledge and experience suitable to the role.

• Has a clear understanding of the role of an Executive Quantity Surveyor, the objectives and targets of self and the team and how they fit into the work of the unit and Department/Organisation and effectively communicates this to others.
• High levels of experience and broad Public Sector knowledge.
• Have appropriate procurement experience and knowledge under the capital works management framework for both works and works related services contracts.
• Focuses on self-development, striving to improve performance.

PRINCIPAL CONDITIONS OF SERVICE

Type of Post 

Future relevant permanent and temporary posts will be filled from the panel(s) formed. The post(s) will be whole-time, permanent/temporary and pensionable.

Remuneration 

The annual salary (Circular Letter EL 03/2025) is as follows:

€59,067 - €82,108 per year.

IMPORTANT NOTE: Candidates should note that the starting salary is not subject to negotiation. Entry into the pay scale above the minimum point will only apply to existing public servants in the context of the relevant Government Pay Circulars. Candidates who are not covered by such Circulars will enter the pay scale at the minimum point i.e €59,067

The rate of remuneration may be adjusted from time to time in line with Government pay policy. 

The holder of the office shall pay to the local authority any fees or other monies (other than their inclusive salary) payable to and received by them by virtue of their office or in respect of services which they are required by or under any enactment to perform.

• Probation:

• there shall be a period after such appointments take effect during which such persons shall hold the position on probation,
• such period shall be 12 months but, the Chief Executive may at their discretion extend such period,
• such persons shall cease to hold the position at end of the period of probation unless during such period, the Chief Executive has certified that the service of such persons is satisfactory.

• Hours of Duty 

The person appointed will be required to work a 35 hour week. The successful candidate will be required to log their hours of work in accordance with the requirements of the Organisation of Working Time Act, 1997 and will be required to co-operate with the use of technologies to record such hours.

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