Executive Secretary

Hours: Monday to Friday, 9:00 to 17:30

We are looking for a highly organised, proactive, and discreet Executive Assistant to provide critical support to the Managing Directors of our Contract Logistics and Air Freight divisions in Ireland. This hybrid position offers exceptional variety, high visibility, and the chance to work closely with senior leaders across Ireland and the wider Benelux, UK & Ireland cluster. You will play a key role in ensuring our MDs can focus on their strategic priorities by managing essential administrative functions, coordinating projects, and fostering alignment across teams.

What will you be doing?

In this role, you will:

• Executive & Operational Support: Manage complex diaries, travel plans, and meeting logistics; monitor communications; prepare presentations, reports, and briefing materials; ensure the MDs are fully prepared for key engagements; and handle confidential information with the highest discretion.
• Project & Business Coordination: Support the planning and tracking of strategic initiatives, compile research and insights to aid decision-making, coordinate cross-functional activities, and help drive operational and commercial priorities.
• Stakeholder Engagement: Act as a central point of contact for internal and external stakeholders, organise and support high-level meetings and events, and promote open communication across teams.
• People & Culture Liaison: Partner with the People & Organisation team to support recruitment, onboarding, performance management, engagement initiatives, and internal communications.

About You

You are an experienced Executive Assistant or Business Coordinator who thrives in a fast-paced, dynamic environment. You have:

• Excellent organisational and time management skills, with the ability to juggle multiple priorities.
• Strong interpersonal and communication skills, comfortable engaging with senior stakeholders.
• High initiative, independence, and sound judgment when managing complex or ambiguous tasks.
• Exceptional attention to detail, confidentiality, and discretion.
• Proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools like MS Teams and SharePoint.
• Experience in logistics, supply chain, or a commercial environment (advantageous).
• Fluency in English.

What can we offer you?

Competitive Salary Package and an opportunity to be a part of and grow within a driven and successful company, with a team of 160,000, operating in over 90 countries.

In addition, we can offer access to a selection of employee benefits, such as:

Enhanced Annual Leave Entitlement from your start, which increases with length of service.

Salary Sacrifice Cycle Scheme

Employee counselling, for support with physical and mental wellbeing

Company Pension, which, when a member of, also provides access to Life Cover and Critical Illness cover

Next Steps

If this sounds like the next step for you, please follow the links and apply with your CV without delay!

At DSV, we celebrate the diversity of our workforce and are committed to further enhancing it. We warmly welcome applications from individuals of all genders, ages, abilities, nationalities, religions, and sexual orientations. 

Please be aware that all successful candidates will undergo necessary right-to-work checks and certain sites require 5-years’ worth of referencing and background checks.