Facilities Admin Co-ordinator

MAIN DUTIES

·       Reporting to the Senior Facilities Manager the candidate will be responsible for the daily updating on the SharePoint system.

·       Arranging PPM work schedules monthly to be undertaken for all site wide contractors.

·       Compiling contractors, engineers report for various ppm tasks.

·       Support and maintain the Facilities CAFM system with daily updating duties.

·       Carrying out a range of administrative duties to support the Site Wide Facilities team including, processing purchase orders, keeping records, scheduling, photocopying, filing, excel and stock ordering.

·       Providing the support function to the Facilities Managers within the team daily.

·       Set up pf new suppliers accounts for the facilities team.

·       Ensuring all contractors SLA agreements, contracts and insurances are in place annually, for the facilities team.

·       Any other duties as requested by your Line Manager

All OTC staff are expected to:

·       Maintain excellent working relationships with other staff and volunteers.

·       Ensure the delivery of BEET to all our customers and be committed to the Odyssey ethos and objectives.

·       Be committed to and work in accordance with our Safeguarding, Health & Safety, Equality and other established policies and procedures.

·       Be flexible undertake such other duties that may be required including occasionally working evenings, weekends and public holidays, if required.

 

SELECTION CRITERIA

Essential Criteria

·       A minimum of 1 years’ experience within a facilities management environment or a similar business role.

·       Experience in using a CAFM system.

·       Extensive use of Microsoft Office including word and excel

·       Experience in raising purchase order numbers and dealing with contractors.

·       Experience in arranging contractors ppm tasks.

·       Collating engineers and contractor reports in a database system.

·       Strong organisational skills for self delivery and attention to detail.

·       Excellent written & verbal communication skills.

·       Flexible approach to the needs of the department.

Desirable Criteria

·       Knowledge of accounts processes and procedures

Salary

£24,500 - £25,000 per annum dependent on experience

Benefits

The Odyssey Group has a range of benefits which it offers to full and part time staff

• Free car parking.

• 33% Discount in the W5 cafe, including coffee and 10% discount in the W5 shop.
• Complimentary tickets to Belfast Giants and friends & family access to W5.
• Holidays commence at 31 days per year rising to 34 [prorata for part time staff.]
• Company paid social events.
• Contributory pension scheme, life assurance and paid sickness benefit.
• A comprehensive health cash plan plus Winter Flu Vaccination Scheme.
• Salary Sacrifice including pensions, holiday and cycle to work schemes.
• Training opportunities.