Facilities Admin Co-ordinator

Facilities Admin Co-Ordinator
SITE: The O2 Belfast
LOCATION: Queen’s Quay, Belfast, BT3 9QQ
RESPONSIBLE TO: Facilities Manager
TERMS: 37.5 hours per week, some flexibility is required due to the nature of the role.
DATE: September 2026

OVERALL, PURPOSE OF THE JOB:
This is an exciting opportunity to be part of the Site Wide Facilities Team, providing support to a busy maintenance team. This post will work closely with teams and contractors throughout The O2 Belfast site, while organising administrative duties to ensure the smooth running of a busy department. You will promote a professional image of the company and be knowledgeable about the company and experience we provide.

MAIN DUTIES

• Reporting to the Senior Facilities Manager the candidate will be responsible for the daily updating on the SharePoint system.
• Arranging PPM work schedules monthly to be undertaken for all site wide contractors.
• Compiling contractors, engineers report for various ppm tasks.
• Support and maintain the Facilities CAFM system with daily updating duties.
• Carrying out a range of administrative duties to support the Site Wide Facilities team including, processing purchase orders, keeping records, scheduling, photocopying, filing, excel and stock ordering.
• Providing the support function to the Facilities Managers within the team daily.
• Set up pf new suppliers accounts for the facilities team.
• Ensuring all contractors SLA agreements, contracts and insurances are in place annually, for the facilities team.
• Any other reasonable duties as requested by your Line Manager

SELECTION CRITERIA
Essential Criteria

• A minimum of 2 years’ experience within an administrative role.
• Extensive use of Microsoft Office including word and excel
• Experience in raising purchase order numbers.
• Collating reports from a database system.
• Strong organisational skills for self-delivery and attention to detail.
• Excellent written & verbal communication skills.
• Flexible approach to the needs of a fast-paced department.

Desirable Criteria

• Knowledge of accounts processes and procedures
• A minimum of 1 years’ experience within a facilities management environment or similar business role.
• Experience in using a CAFM system.

Salary Cica £25,500.

Benefits
The Odyssey has a range of benefits which it offers to full and part time staff[1].

• Free car parking.
• 33% Discount in the W5 cafe, including coffee and 10% discount in the W5 shop.
• Complimentary tickets to Belfast Giants and friends & family access to W5.
• Holidays commence at 31 days per year rising to 34 [prorata for part time staff.]
• Company paid social events.
• Contributory pension scheme, life assurance and paid sickness benefit.
• A comprehensive health cash plan plus Winter Flu Vaccination Scheme.
• Salary Sacrifice including pensions, holiday and cycle to work schemes.
• Training opportunities.

[1] [Some T&Cs and qualifying periods may apply]