Facilities Coordinator/Front Desk Administrator

Job Description

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future. We are game changers seeking improvements to processes and more efficient ways of working or adapting to changing financial and industry environments. As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. We provide our global teams with resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the worlds toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

Position Overview:

A dependable team member who will provide administrative support performing the day-to-day administrative functions and assigned tasks related to reception management, facility services, building maintenance, engineering projects, and/or equipment maintenance.

Essential Functions:

• Performing reception duties, welcoming colleagues, visitors, and vendors via phone, or email and in person visits.
• Ability to maintain electronic and paper records, schedule services, and connect with team members.
• Performs general facility support activities and leads vendors related to one or multiple functions, such as building security issues, access system maintenance, pest control, exterior grounds, and contract cleaning.
• May perform building or equipment maintenance tasks including the completion of work orders, scheduled routine maintenance, preventative maintenance and repairs.
• May coordinate the transportation of people and items.
• May coordinate the purchase of supplies and manage supply inventories.
• Responds to facility-related emergencies.
• Coordinates assigned activities with outside contractors and vendors, as needed to ensure a timely service.

Education and Experience:

• Leaving Certificate or equivalent.
• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 1-2 years). In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.

Knowledge, Skills, Abilities:

• Proven track record to perform tasks efficiently and accurately.
• Ability to prioritize resources to meet our customers needs.
• Working with fellow employees to resolve Facilities related issues.
• Consistently positive attitude and the ability to interact effectively with others.
• Strong oral and written communication skills.
• Computer proficiency.
• Thorough understanding of office equipment.
• May require solid understanding of building and maintenance such as electrical, plumbing, HVAC and construction codes.
• May require GMP knowledge.
• Good understanding of security systems
• Out of hours on-call duties would be required occasionally.

Work Environment:

Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:

• Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
• Able to work upright and stationary for typical working hours.
• Ability to use and learn standard office equipment and technology with proficiency.
• Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.