Facilities Officer

Description

TLI Group are accepting applications for a Facilities Officer. The Facilities Officer is responsible for the day-to-day upkeep, presentation and safe operation of TLI Group’s facilities and estate. The role coordinates maintenance, contractors and facilities services across buildings, grounds, staff housing, site offices, parking areas and associated equipment, helping to maintain a clean, secure and well-managed environment for employees, visitors and contractors.

Travel throughout Ireland is an essential part of this role.

TLI Group are an equal opportunity employer.

Package:Competitive rates of pay.23 Days annual leave.Sick pay after completion of probation.Take part in our “Career Pathway Programme”, where there is an emphasis on training & career development.Opportunity to progress your career within a growing company.Voluntary Pension available on completion of probation.Employee membership for our LAYA EAP Programme – 24/7 Mental Wellbeing Support & Employee Assistance Programme.Health Insurance Discount.Death In Service Payment.Standard industry training provided.

Key Responsibilities

Facilities and Maintenance• Maintain the day-to-day presentation, functionality and safe operation of buildings, grounds, staff housing, site offices, parking areas and associated equipment.• Coordinate planned and reactive maintenance, ensuring requests are logged, prioritised, progressed and closed out efficiently.• Carry out regular facilities inspections to identify defects, hazards, repairs and improvements, escalating issues to the Accommodation & Facilities Manager as appropriate.• Liaise with internal teams, management and building users to understand facilities requirements and minimise disruption to operations.• Coordinate third-party contractors and service providers, including access arrangements, safety requirements, work completion and quality standards.Records, Inventory and Space Planning• Maintain accurate inspection logs, maintenance reports, contractor documentation, service schedules and related correspondence.• Manage facilities inventory, including stock levels, ordering, storage, issuing, tracking and reporting of supplies, equipment and other assets.• Coordinate facilities requirements for new site-based projects, including arranging office containers where required and using available inventory to furnish temporary site offices.• Manage office layouts and space planning, including seating arrangements, workspace changes and effective use of available space.

Staff Accommodation and Cost Control• Manage staff housing arrangements, including accommodation inspections, inductions for new tenants, landlord relationships and coordination of repairs and maintenance.• Monitor and manage facilities-related budgets, support invoice processing and payment approvals, and work with the Accommodation & Facilities Manager to track spend, control costs and align expenditure with operational requirements.

Safety and Compliance• Support compliance with health, safety, environmental and building-related requirements, promptly reporting risks, incidents and non-compliance.• Promote a clean, secure, safe and well-maintained environment for employees, visitors and contractors.

Qualifications & Skills

Essential Requirements:

Qualifications

• A qualification in Facilities Management, Property/Building Services, Business Administration or a relevant discipline.
• A full, clean driving licence.

Knowledge

• Strong understanding of administrative processes and document management.
• Strong understanding of facilities management and site operations.
• Understanding of health, safety and environmental requirements within a workplace or facilities environment.
• Understanding of contractor and service provider management.

Skills

• Strong planning, coordination and organisational skills.
• Exceptional attention to detail and accuracy.
• Strong document control skills.
• Ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.

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