Facilities Supervisor

The Gallery wishes to recruit a Facilities Supervisor to coordinate the frontline facilities team and to ensure operational requirements are delivered to a high standard.

Reporting to the Facilities Manager (or nominated deputy), the Facilities Supervisor will:

• Supervise the frontline facilities maintenance team in the Gallery
• Adhere to and implement the Facilities and Safety Management policy and procedures
• Coordinate contractors working on site. This includes overseeing contractors who will provide authorised works documentation, install, inspect, repair, and maintain building systems, including mechanical, electrical, plumbing, HVAC, safety, and waste management
• Conduct Fire Alarm Testing and maintain the Fire Register
• Ensure that all other Life safety Systems and maintain and compliance checks are conducted
• Ensure that buildings, plant and equipment are inspected and maintenance issues are promptly actioned and reported to management
• Manage the Annual Planned Preventative Maintenance (PPM) schedule
• Maintain a safe and healthy work environment for Gallery visitors, staff and contractors
• Immediately report all incidents to Operations management
• Motivate staff and maintenance support team development
• Assign duties to the team and ensure that the roster is fully resourced
• Ensure that the daily office administration for the team is complete
• Provide team briefings and training to staff
• Ensure staff are informed of and have access to information related to Operations
• Adhere to and administer all of the Gallery’s policies and procedures
• Ensure that the team provides an excellent service to visitors and collaboration with Front of House, Health and Safety, Events and Security teams.
• Conduct other duties as required
• Ensure all Portable Appliance Testing (PAT) testing is conducted
• Assist the Assistant Facilities Manager, as required

The successful candidate will have:

• A Facilities Management qualification at level 6 or level 7 of the National Framework of Qualifications (or equivalent)
• Previous work experience in a Facilities Management role, with a track record of dealing with multiple disciplines, ensuring functionality, comfort, safety and efficiency.
• Proven experience at supervisor or similar role level is required.
• Knowledge of Mechanical and Electrical Systems, and best practice Fire & Safety and Life Safety Systems policies and procedures
• Good supervision, team building and leadership skills, with a willingness to motivate and develop staff
• An ability to build and maintain strong working relationships with internal and external stakeholders
• Sound problem solving, judgement and decision making skills
• Good verbal and written communication skills
• Good organisation, administration and time management skills, with an ability to prioritise tasks to meet deadlines
• Good IT skills (Microsoft Office)
• A willingness to work independently and on own initiative
• A positive, flexible and proactive attitude to work
• An understanding of the Time Management System (TMS) is desirable
• A full clean driving licence is desirable

Conditions of employment

This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Gallery. All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a satisfactory medical check and successful completion of a successful probationary period. Applicants must be fluent in English and be eligible to work in Ireland.

Citizenship Requirements

Eligible candidates must be:

1. A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or

2. A citizen of the United Kingdom (UK); or

3. A citizen of Switzerland, pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

4. A non-EEA citizen who has a Stamp 4 permission or a Stamp 5 permission.

Please note: A 50 TEU permission, which serves as a replacement for Stamp 4EUFAM after Brexit, is considered equivalent to Stamp 4.

To qualify candidates must be eligible by the date of any job offer.

Known Consignor status:

The Facilities Supervisor will be required to be Air Cargo security trained. In accordance, a pre-employment check is carried out on prospective new staff covering the preceding 5 years. This pre-employment check involves examination of any unexplained gaps of more than 28 days. For all new staff, written confirmation shall be obtained from employers or other sources capable of verifying the information provided by the person for the purpose of the background check. No prospective employee who is required to undergo Air Cargo security training will be offered a position unless any gap of 28 days or more has been satisfactorily accounted for.

Job Details and Application Information

Grade and Salary:

The salary for this position will be in accordance with the Tier 1 Band 1 pay scale €1,701.80 gross per fortnight as per the 1 August 2025 pay adjustments. The salary scale for this position is as follows:

€1,701.80 €1,789.23 €1,866.88 €1,893.48 €1,935.07 €1,964.66 €1,997.74 €2,031.31 €2,065.04 €2,121.66 €2,191.68

The starting salary will be at the first point on the scale, €1,701.80 gross per fortnight, or on a higher point of the scale, as appropriate to the successful candidate, if appointed from an existing public sector role (in accordance with Circular 08/2019).

• Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment.

Annual Leave:The successful candidate will be entitled to 24 days of annual leave pro rata

Superannuation: The successful candidate will be placed on the public sector pension scheme.

Benefits: The Gallery provides staff the opportunity to participate in the tax saver and cycle to work schemes.

Duration: Permanent

Working hours: Full time, 5 days a week - 35 hours per week (net of breaks) onsite. The successful candidate must be willing to work evenings and weekends, as required.

Gallery work environment:The Facilities Supervisor is required to work predominately indoors. Nonetheless, on occasion outdoor and offsite work is required.

Any personal data that you provide when applying for this position shall be processed in accordance with our Privacy Notice.

How to apply: To apply for this position, please provide the following documents (in PDF Format):

• A cover letter, which should be no more than two pages

• A CV, which should be no more than two pages

Panel:

Candidates should note that at the end of the candidate assessment process a panel of successful candidates may be formed based on order of merit, from which future positions may be filled.

Closing date for receipt of applications: 6 January 2026

Interviews will be scheduled in January/February 2026.

At the National Gallery of Ireland, we value equity, diversity and inclusion. We recognise the benefits it can bring to our staff and our visitors interactions. We celebrate difference and want our people to be representative of all communities. If you require reasonable accommodation for any part of the application process, please do not hesitate to let us know.

The National Gallery of Ireland is an equal opportunities employer