Facility Services Assistants

Location:

Post 1: Magherafelt Council Offices

(may be required to work in other Council Offices, on occasions)

Post 2: The Bridewell Tourist Information Centre, Magherafelt

(may be required to work in other Council Offices, on occasions)

Duration: Permanent

Hours:

Post 1: 37 hours per week

Monday - Friday 9am - 5pm

Post 2: 18 hours per week

(Monday to Saturday) 9am – 12 noon

Postholders may be required to service evening meetings, which will require the postholder to commence and finish work later on occasions. Hours of work subject to change depending on service needs.

Purpose and Function of Post

To provide a general housekeeping service including cleaning and caretaking duties within the Council Offices, Ballyronan Road, Magherafelt in order that it is kept and maintained to the highest standards of cleanliness and service, whilst providing support to services by way of housekeeping arrangements through the provision of hospitality for meetings and engagements within the building.

Principal Duties and Tasks Performed:

1.     General facility cleaning duties to tidy and dust offices and public areas of the building, vacuuming, including periodically cleaning of the areas not in public use including display cabinets and other offices.

2.     Prepare, clean, set up and set down rooms for meetings and functions within the building extending to room layout, screens where required and seating arrangements

3.     Responsible for the emptying of bins from offices and rooms throughout the building

4.     Maintain, keep an inventory and storage of cleaning agents, chemicals and other equipment as required within the secure areas for same. To arrange for orders to be placed for replacement stock.

5.     Responsible for (i) weekly flush of water system in line with legionella control requirements and (ii) fire alarm system weekly checks, maintaining records of same.

6.     Set up, review and maintain records of cleaning equipment and materials within the building identifying and registering signs of wear and tear requiring the attention of property services through line management and established system for logging issues.

7.     Maintain and keep to a high standard entrance(s) to the building, ensuring they remain free from litter.

8.     Provide housekeeping duties for meetings including set-up, and providing tea and coffee as required, followed by room set down preparing the room for the next meeting or engagement

9.     Assist, as required, in the provision of tea and coffee for corporately organised staff events or initiatives within the building.

10. Responsible for keeping the staff kitchen facilities clean and tidy, ensuring checks at intervals throughout the day particularly throughout and after staff breaks and lunch.

11. Maintain stock control records to undertake stock control of kitchen, cleaning supplies, kitchen crockery, equipment and utensils.

12. Ensure the maintenance of and safe usage of staff kitchen by council staff, caterers and others. Where faults occur, these are recorded appropriately.

13. Undertake day-to-day porterage duties as required to meet the needs of Council Services.

14. Act as keyholder for facility (including attendance at emergency and out-of-hours alarm call outs and will be responsible for maintaining associated records). Ensure in the morning that gates and building are open and in the evening that lights and appropriate equipment are switched off, windows, doors, gates are closed, offices are secure and alarm system is activated.

15. May be required on occasions to service evening meetings/functions.

16. Act in accordance with the Code of Conduct for Local Government employees. Undertake the foregoing duties in such a way as to enhance and protect the reputation and public profile of the Council.

17. To take reasonable care for your health and safety and have regard to other persons who may be affected by the performance of your duties, in accordance with the provisions of Health & Safety legislation, and Council Codes of Practice and Procedures.

18. To exercise proper care in handling, operating and safeguarding any equipment or appliance provided, used in the performance of your duties.

19. To carry out any other reasonable duties and responsibilities within the overall directorate commensurate with the grading and level of responsibilities of the post.

Please note: This job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties as it is recognised that jobs change and evolve over time. The post holder will be required to carry out any other duties up to and including the grade for the position offered as necessary to fulfil the purpose and function of the post.

Person Specification

Essential Criteria

Applicants must have:

Desirable Criteria

1.     Experience working with the general public.

2.     Knowledge of COSHH regulations

The successful applicant must be prepared to undertake any necessary training relevant to the post, eg COSHH etc

2.0         COMPETENCIES

In accordance with the Competency Framework for Local Government2, applicants for this post must demonstrate the following competencies at frontline level: 

2.1 Providing Leadership and Direction

Managing Performance -Set clear, aligned, high standard performance goals and objectives for self, others and the service.

2.2 Managing Yourself

Managing your Own Work – plan, structures and priorities own work to achieve optimum results

 Communicating with Impact – presents a positive image by communicating effectively, being resilient and treating people fairly.

2.3 Working with Others

Meeting Customer Needs – establish the needs of customers and strive to ensure that these are met. 

2.4         Moving Forward

Continuously Improving Services – seek to continually improve the services and processes that impact on users.