Finance Administrator

1.        Tenure of Employment

The post is a Permanent Full-Time position in the Finance Department. Current maximum retirement age is 70.

2.        Probationary Period

A probationary period of 9 months will apply to this post

3.        Qualifications and Experience (Essential)

Each candidate for the appointment must possess:

a)        Eligible applicants will be those who on the closing date for the competition:

1.     Obtained at least Grade D (or pass) in Higher or Ordinary level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied. OR

2.     Pass an examination of at least equivalent standard OR

3.     Satisfactory relevant experience which encompasses demonstrable equivalent skills

4.     Candidates must possess the requisite knowledge and ability, including a high standard of suitability and administrative ability), for the proper discharge of the office.

b)        Have 3 years post qualification experience of working in an administrative / office environment including a minimum of 1-year professional experience in Accounts Payable and / or Payroll processing.

c)        Strong IT skills, particularly in MS Office (Excel and Word) and relevant financial systems.

d)        Excellent accuracy, attention to detail and strong numerical skills.

e)        Demonstrated ability to organise tasks effectively and prioritise workload to meet deadlines.

f)         Ability to work independently, showing accountability and sound judgement.

g)        Excellent verbal and written communication skills.

h)        An understanding and respect for the rights and needs of individuals with intellectual disabilities.

4.        Qualifications and Experience (Desirable)

(a)      Currently working toward, or have already achieved, a professional qualification in Accountancy, Payroll, or a related discipline.

(b)      Experience with Accounts Payable / Accounts Receivable systems (e.g., Transac, Kefron AP).

(c)      Experience working in a payroll environment.

(d)      Full, clean ‘B’ Class Irish Driving Licence.

5.        Remuneration

Salary Scale (Clerical Officer Grade III): €31,934 - €49,416 incl. 1 LSI pro-rata per annum. Pro-rata if working part-time hours (01/06/26 Consolidated Scales).

*Successful candidates are required to submit all documentary evidence outlining any relevant experience within 3 months of your starting date. Failure to produce this will mean that you will receive any incremental credit (if applicable) from the date of submission of documents.

6.        Health

The successful candidate must be free from any condition which would render him / her unsuitable to hold the appointment and must be in a state of health as would indicate a reasonable prospect of ability to render regular and efficient service.  To satisfy this qualification, the successful candidate will be required to undergo a medical examination by the Occupational Health Nurse / Physician.  The candidate will be liable for the cost of the medical examination.

7.        Working Hours

You will be required to work 70 hours per fortnight – (35 hours per week).

8.        General Duties

The general duties of the appointment are as described in the attached Job Description.

9.        Short Listing

Following receipt of applications, a short-listing of candidates for interview will occur

10.     Training

The Line Manager will notify the successful candidate of the mandatory/compulsory courses / training which employees are obliged to attend. Mandatory training, for example, manual handling, health and safety courses etc., form part of the conditions of employment along with the Organisation’s statutory obligation.

11.     Note re Canvassing

Any attempt by candidates themselves or by any person(s) acting at their instigation to canvass or otherwise influence any person involved in the recruitment process in the candidates’ favour will automatically disqualify the candidate for the position they are seeking.

12.     Closing Date and Shortlisting Information

Closing Date for receipt of completed Application Forms / CV’s online is:

Shortlisting of candidates is based on the information contained in their application form and CV.

*A panel may be formed for Permanent / Temporary Full Time and Part Time vacancies in the Finance Department for a period of 6 months. Corlann is an equal opportunities employer.

Salary Scale: €31,934- €49,416 including 1 LSI pro-rata per annum (01/06/26 Consolidated Scales).

(The person appointed may be allowed to enter the scale above the minimum, depending on qualifications and experience).

Ethos

Corlann South Services in Ireland specialise in supporting people with disability. We are committed to working with people with an intellectual disability/Autism to claim their rightful place as valued citizens. Inclusion is a fundamental principle that underlies all aspects of our work.

Vision

We strive to ensure that people with disability take their rightful place in their local communities as equal and valued citizens.

Mission

We are committed to respect and value each individual and to support and challenge each person to develop his/her talents to the optimum. To achieve these aims we will, as set out in our National Ethos “Going Forward Together”:

ROLE PURPOSE

Reporting to the Office Manager, the Finance Administrator will support Accounts Payable, Accounts Receivable, and Payroll functions. The role also provides reception cover as required and supports staff travel claims processing.

KEY RESPONSIBILITIES

Accounts Payable / Receivable & Payroll

·        Process supplier invoices, prepare payment runs, and reconcile payments to the supplier ledger in line with Accounts Payable procedures.

·        Manage purchase orders within the Accounts Payable system, resolve Goods Received Not Invoiced (GRNI) items, and review or correct invoices held due to three‑way match discrepancies.

·        Generate invoices for the HSE and other agency debtors, record incoming payments, and reconcile these against the correct debtor accounts.

KEY RESPONSIBILITIES (continued)

·        Administer the Residential Support Services Means Assessment Charge (RSSMAC) for individuals supported by the Service, including calculating charges using the RSSMAC rate card (allowable deductions, nights away, and income received) and issuing corresponding invoices.

·        Perform weekly reconciliations across multiple bank accounts, including Accounts Payable and Receivable balances, RSSMAC income, payment files, funding receipts, and all direct debit and standing order transactions.

·        Assist with the fortnightly payroll cycle by entering timesheet data, validating submissions, and supporting routine payroll checks.

·        Process payroll deductions (e.g., pension, union, VHI) and ensure entries are accurate and complete.

·        Support the posting of monthly payroll and creditor accruals by preparing data and completing required checks.

·        Assist with monitoring and reconciling control accounts (e.g., payroll suspense, creditors control) and support quarterly reviews.

Financial Administration & Reporting

·        Respond to routine queries and provide requested information to internal and external auditors.

·        Assist with compliance‑related tasks such as preparing documentation for Revenue, the Department of Social Protection, and other statutory bodies.

·        Support the preparation of monthly financial reconciliations and contribute information required for management accounts and cashflow reports.

·        Assist in maintaining accurate financial records and ensuring consistency in data entry.

·        Help streamline administrative processes by maintaining clear documentation and reducing duplication.

·        Provide support for reporting requirements linked to HSE Service Level Agreement (SLA) obligations under the direction of senior staff.

Process Improvement & Compliance

·        Identify and implement process enhancements across Accounts Payable / Receivable, Payroll and Reporting Functions.

·        Ensure policies, procedures, and controls are up to date, documented, and adhered to.

·        Support implementation of Internal / External Audit recommendations.

Audits

·        Assist with all Internal and External Audits relating to Accounts Payable, Accounts Receivable, and Payroll.

·        Ensure audit recommendations are actioned and implemented.

·        Collaborate with finance colleagues and internal stakeholders as required to implement internal audit recommendations relating to the set‑up and payment of staff.

Communication & Team Development

·        Take ownership of workload, meet deadlines, and deliver tasks to a high standard with a strong sense of personal responsibility.

·        Communicate proactively with colleagues, ensuring information is shared clearly, issues are flagged early, and solutions are progressed collaboratively.

·        Work effectively with internal stakeholders, including Finance, HR, Administration and Management, while maintaining strong relationships with external stakeholders such as suppliers, auditors, the HSE and other relevant agencies.

General Support and Project Assistance

·        Assist with any ad-hoc project as required by the Financial Accountant or Head of Finance.

Training & Development

·        Attend mandatory training courses and achieve the required standard.

·        Attend and contribute appropriately at lectures, courses, and meetings as required and share information and knowledge gained with colleagues.

·        Be responsible for identifying personal training and development needs and communicating them with your line manager.

Health & Safety

·        Be conscious of health and safety matters in the workplace and in particular to comply with employees’ obligations as set out in the Safety, Health and Welfare at Work Act, 2005 and to ensure that the procedures set out in the Safety Statement are implemented at all times.

·        Report accidents and irregularities or other matters of safety concern immediately to the Head of Department, or such other person as the Employing Authority may designate.

·        Participate in regular safety audits and fire drills as required.

·        Be aware of and become familiar with security procedures relating to the premises and ensure that exits are secured as required at the end of each working day.

·        Be conversant with existing fire regulations and emergency procedures and participate in the implementation of same.

·        Identify risks, assess and document appropriately keeping the Services Manager informed of any irregularities.

Flexibility

·        Employees are expected to have a high level of flexibility and a willingness and ability to develop new approaches to their work. Duties and responsibilities of any post in the Services are likely to change with the ongoing needs and developments of the Services. Employees will therefore be required to carry out such other duties appropriate to their employment as may be assigned to him / her from time to time.

Confidentiality

·        In the course of the employment the appointee may have access to or hear information concerning the medical or personal affairs of individuals supported by the Services and/or staff, or other health service business. Such records and information are strictly confidential and unless acting on the instructions of an authorised officer, on no account must information concerning individuals supported by the Services, staff, or other health service business be divulged or discussed except in the performance of normal duty. In addition, records must never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required.