Finance Administrator

Grade: Finance Administrator (Clerical Officer grade,) (Full-Time, Permanent and/or Specific Purpose)

Reports to: Head of Finance Department

Employing Authority: National Disability Authority

Location: 25 Clyde Road, Ballsbridge, Dublin D04 E409

The National Disability Authority is seeking a motivated and career-focused individual to join its Finance team as a Finance Administrator (Clerical Officer Grade). This is an excellent opportunity for someone looking to build and develop a long-term career in finance within the public sector.

The primary focus of the role will be in accounts payable, including processing invoices, maintaining accurate financial records, and supporting supplier payments. The successful candidate will also gain exposure to a broad range of finance and procurement functions, providing valuable experience across the finance lifecycle.

This role is particularly suited to candidates who are eager to learn and grow professionally in finance and accounting. The NDA is committed to supporting staff development, including providing relevant work experience and opportunities to the successful candidate to progress towards professional accounting qualifications. Practical experience and on-the-job learning will be actively supported and encouraged.

The ideal candidate will be seeking to develop a career in finance and accounting, be detail-oriented, a problem solver, organised and enthusiastic about developing their financial skills in a supportive environment with the ability to work as part of a team and independently.

Main Duties and Responsibilities

Key Duties and Responsibilities

·       Accounts payable, raising and managing of purchase orders, processing supplier invoices, checking invoice accuracy ensuring adherence to procedure and legislation at all times

·       Accounts receivable, processing debtor invoices mainly relating to secondment salaries

·       Reconciliation of creditor and debtor statements, asset register check and control accounts

·       Maintaining excel data bases, data entry, maintaining electronic files, and handling correspondence

•     Support the Senior Finance and Procurement Officer

•     Provide assistance with internal and external audits as required

·       Communicating with suppliers, departments, and internal stakeholders.

Note: The duties and responsibilities enumerated in this Job Description should not be regarded as exhaustive in scope and may be added to or altered as required.

Person Specification

Applicants must have on the closing date for receipt of applications:

•     A minimum level 6 qualification on the National Framework of Qualifications, such as Accounting Technician Ireland (ATI) qualified plus one-year relevant experience working in a finance related role

or

•     Part qualified ATI plus two years relevant experience working and working towards qualification

or

•     Three years’ experience working in a similar role

•     Ability to be flexible and adapt to changing demands, manage competing priorities and meet deadlines

•     Seeking to develop a career in accounting and finance

•     Ability to work proactively and take own initiative

•     Strong attention to detail and ability to adhere to tight controls

•     Experience in using accounting software packages

•     Experience using MS office including Microsoft Word, Outlook and in particular Excel.

In addition to the above, the Capability Framework for Clerical Officers will be used in the selection process. The key dimensions of this framework are:

-      Building Future Readiness

-      Evidence Informed Delivery

-      Communication and Collaborating

In addition, where a person found guilty of an offence was or is a candidate at a recruitment process, then:

·        Where he/she has not been appointed to a post, he/she will be disqualified as a candidate; and

·        Where he/she has been appointed subsequently to the recruitment process in question, he/she shall forfeit that appointment.

Specific candidate criteria

Candidates must

·        Have the knowledge and ability to discharge the duties of the post concerned

·        Be suitable on the grounds of character

·        Be suitable in all other relevant respects for appointment to the post concerned and if successful, they will not be appointed to the post unless they:

·        Agree to undertake the duties attached to the post and accept the conditions under which the duties are, or may be required to be, performed;

·        Are fully competent and available to undertake, and fully capable of undertaking, the duties attached to the position.

Deeming of candidature to be withdrawn

Candidates who do not attend for interview or other test when and where required by the National Disability Authority, or who do not, when requested, furnish such evidence as required by the Authority relevant to their candidature, will have no further claim to consideration.

Citizenship Requirement

Eligible candidates must be:

(a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or

(b) A citizen of the United Kingdom (UK); or

(c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

(d) A non-EEA citizen who has a stamp 41 or a Stamp 5 visa

1 Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent.

To qualify candidates must be eligible by the date of any job offer.

Data Protection Act 2018

When your application is received, we create a record in your name, which contains much of the personal information you have supplied. This personal record is used solely in processing your candidature and as part of the recruitment process. Such information held by the NDA and the employing organisation is subject to the rights and obligations set out in the Data Protection Act 2018. For more information on how we retain and use your personal data, please review the National Disability Authority’s Privacy Policy which includes instructions on their right to withdraw consent at any point.

To make a subject access request under the Data Protection Act 2018, please submit your request in writing to: Data Protection Officer, National Disability Authority, 25 Clyde Road, Dublin 4, or email dataprotection@nda.ie

Ensure that you describe the records you seek in the greatest possible detail to enable us to identify the relevant record. Certain items of information, not specific to any individual, are extracted from records for general statistical purposes.

Principal Conditions of Service

Principal conditions of service will be applied in line with all relevant governmental circulars/procedures and policies applicable at time of placement.

Salary

Entry will be at the minimum of the scale of the Clerical Officer Standard Scale. The salary scale for the position is as follows:

Pay scale with effect from 01 February 2026 for Civil Servants appointed on or after 6th April 1995 paying the Class A rate of PRSI contribution and making an employee contribution in respect of personal superannuation benefits (PPC):

Clerical Officer Standard Scale – PPC

€605.69 – €639.04 – €647.53 – €664.05 – €688.44 – €712.80 – €737.14 – €754.87 – €774.99 – €798.31 – €814.74 – €837.85 – €860.81 – €896.63 – €924.78 LSI1 – €949.31 LSI2

Clerical Officer Standard Scale

€581.24 – €612.96 – €621.00 – €644.46 – €659.91 – €683.06 – €706.21 – €729.36 – €745.98 – €768.46 – €787.31 – €802.64 – €824.47 – €858.51 – €885.24 LSI1 – €908.70 LSI2 Entry will be at the first point of the scale. Different terms and conditions may apply if you are a currently serving civil or public servant.

Annual Leave

·        The annual leave allowance for the position of Clerical Officer is 22 days.

·        This allowance is subject to conditions regarding the granting of annual leave in the public sector and is based on a 5-day week, exclusive of public holidays.

Hours of Work

Hours of attendance will be not less than 35 hours net per week. Your normal working hours are from 9am to 5pm, Monday to Friday.

The NDA operates a blended working policy which requires a minimum attendance on site of two days per week. This requirement is dependent on the requirements of the role and will vary from time to time. Details of this arrangement are agreed locally with your line manager.

Rest Periods

The terms of the Organisation of Working Time Act, 1997 will apply to this appointment.

Place of work

The National Disability Authority is currently located in 25 Clyde Road, Dublin, D04 E409.

Tenure

This is a Clerical Officer Panel (Full Time, Permanent and/or Specific Purpose). You will be required to undergo a probationary period.

Sick Leave

Pay during sick absence will apply in accordance with the provisions of the Public Service Sick Leave Regulations.

PRSI

Officers who pay Class A rate of PRSI will be required to sign a mandate authorising the Department of Social Protection to pay any benefits due under the Social Welfare Acts directly to the National Disability Authority. Payment during illness will be subject to the officer making the necessary claims for social insurance benefit to the Department of Social Protection within the required time limits.

Outside Employment

Appointees to full-time positions may not engage in private practice or be connected with any outside business, which would interfere with the performance of official duties.