Finance Manager

Main Responsibilities L’Arche Cork

• Day to day management of L’Arche Cork’s financial operations.
• Supervise work of accounts assistant (currently working remotely).
• Annual budget preparation in liaison with the Community Leader for approval of the board of L’Arche Ireland.
• Prepare annual audit file with supporting information and liaise with external auditors.
• Monitor monthly budget variance report and prepare a report to on the variances.
• Daily monitoring of cash flow and bank balance situation, particularly the timing of receipt of payments from funders.

· Utilise policies and procedures in relation to the management of L’Arche Cork’s finances, which are in line with the National Financial Regulations & l’Arche Ireland policies and ensure consistent implementation of financial controls and procedures, including training of other staff as required.

· Review and revise financial controls as required.

· Management of the organisation’s bank accounts, including regular bank reconciliations.

• Identify any gaps in relation to financial management and address same.

· Reconcile monthly finance reports and liaise with Community Leader and Central Office, L’Arche Ireland on the same.

· Provide quarterly financial reports for stakeholders.

• Ensure L’Arche Cork’s accounts are held to SORP Charities audit standard.
• Payroll – Management and collection of staff payroll information in conjunction with payroll provider prior to payment.
• Liaising with pension provider for employee pensions, income protection and death in service policies.
• Organising all insurances and ensuring transport tax, insurances and databases are all up to date.
• Liaising with the HSE on annual Service Agreement, L’Arche invoicing, financial receipts and payments , KPI’s and monthly data returns.
• Point of contact for technical queries before quotes, requisitions or purchase orders are made.

Main Responsibilities L’Arche Ireland

Reporting to the CEO / Leader of L’Arche Ireland

• Prepare quarterly management accounts and variance analysis for L’Arche Ireland. This involves consolidating trial balances for the Cork, Kilkenny and Dublin communities and the central office. Prepare lead schedules, carry out quarterly oversight, and report on variances for inclusion in the Board Finance Governance and Risk Report.
• Consolidate annual budgets and prepare report to Finance Governance and Risk Committee.
• Attend the Board committee on Finance Governance and Risk as required.
• Support communities with yearend financial reporting and liaising with external auditors.
• Oversee the implementation of L’Arche Ireland financial policy and procedures and recommend any updates where required.
• Costings, Project work and other financial duties as required by the CEO.

Person Specification

• A professional accountancy / bookkeeping qualification or part qualification with at least 3 years’ experience working at an accounting level within a not for profit or commercial organisation. Used to maintaining strong financial controls.
• Experienced user of Excel and comfortable with Microsoft Office applications to communicate information to finance and non-finance audiences. A high level of ICT literacy including a proven ability to apply technology in the workplace.
• Good understanding of the financial requirements of State funders.
• Demonstrate the ability to manage a diverse workload, strong communication, problem solving and analytic skills and to work under pressure.
• Proven track record as a team player with a flexible approach.
• Experience with SURF/Bright Books or similar accounting package would be advantageous.
• Experience of working with IT systems and development of same.

Report writing

Clear and thorough report writing for both internal and external stakeholders.