Finance Support

Salary

€43,071 - €64,166 (pro-rated for hours of work) * This role will be filled in line with Public Pay Policy at Point 1 of the relevant Salary Scale unless the successful candidate is appointed from an existing public sector role

Locations:

Unit 5, Calbro Court, Tuam Road, Galway, H91 YKH4

Áras Fáilte, 88-95 Amiens Street, Dublin 1, D01 WR86

Vacancy Description

Support, Finance 

LEVEL 7 

Permanent, Part Time (0.5 FTE – 17.5 hours per week)

Closing Date: Tuesday, 23rd June 2026 at 3pm

Fáilte Ireland invites applications for the position of Support, Finance. The successful candidate will join the Finance team.

Job Purpose 

To provide financial support to the finance team across various areas which could include, budgeting, accounts payable, accounts receivable, grant payments, etc.

Initially this role will be part of the Grants Payments Unit.

Primary Objectives/Key Responsibilities

General Finance Support

Support the finance team in all areas of finance including but not limited to:

• Grant payment processing

• Accounts payable and receivable

• Budgeting and reporting

• Provide support in any area of finance that is required

Grant Payment Processing and Tracking includes:

• Accept and acknowledge receipt of claims for Grant Payment

• Verify all claim documentation against a checklist to ensure completeness

• Follow-up with claimant to obtain missing documentation and/or explanations

• Ensure that all expenditure is eligible and in line with the grant agreements

• Updating systems to track grant progress

• Maintain claim files

• Provide quality information and feedback

• Review and provide advice on grant agreements

• Escalate issues and risks that may impact on agreed deliverables

• Liaise with internal and external stakeholders on a monthly basis to gather information for projections and accruals

• Prepare accruals, prepayments, and journal recodes for inputting

• Provide reports to internal stakeholders for monthly review of projections

Accounts Payable

• Check and verify purchase invoices and match to good receive notes

• Check supplier invoices & credit notes to ensure the information is provided (dates, details, and amounts) where there are discrepancies contact the supplier

• Register and process Fáilte Ireland invoices/credit notes

• Determine if supplier invoices are subject to Revenue withholding tax (PSWT) and where necessary update the system with withholding tax information and ensure correct VAT is charged

• Prepare bimonthly VAT returns and process payments through ROS (Revenue Online System)

• Review Aged Creditor listing on a weekly basis and resolve outstanding balances

Accounts Receivable

• Support the management of the procurement card data & process ensuring charges are verified and processed monthly

• Conduct checks on registered invoices sent from the business units to ensure details are correct and that the services were delivered

• Send rejected invoices back to the business and follow-up on all rejected invoices to ensure final resolution

• Send out invoices to clients and send alert to the relevant internal business unit

• Run regular reports on invoices that are registered, but no approval and follow-up to obtain approval at an appropriate level

• Deliver training sessions to colleagues on how to register an invoice

• Process all credit notes

• Support the accounts receivable in any other areas

Budget Support

• Working within directorate to support the daily monitoring of forecasts against actual spend & aligning this with reporting on monthly budget variances

• Monitor project spend

• Liaise with internal stakeholders on variances and general financial oversight

• Advise/liaise with staff in regard to best practice for budget processing, budget codes, analysis codes, and budget/project balances

• Input budget and journals where necessary

• Load approved budget allocation for approved projects

• Attend periodic budget meetings with various divisions

• Reconcile budgets

Relationship Management

• Establish and maintain effective working relationships and collaboration with internal colleagues

• Identify stakeholder issues and act appropriately to address these issues

• Advise colleagues of issues and/or risks to stakeholder relationships as soon as they arise so that risks can be managed effectively

• Attend meetings with Grantees and provide advice re. the claims process requirements

General Administration

• Ensure that the Organisation’s policies and procedures are adhered to

• Raise purchase orders, goods received notes, payment requests

• Compile statistics as required for quarterly reports

• Engage fully with improvements and developments on the grant management system (CRM) and the finance system

• Identify opportunities for continuous improvement

Carry out all other duties as required and participate as a full member of the Finance Team by supporting different work projects, as required, from time to time.

Person Specification 

Essential Criteria 

The successful candidate will have:

• The ability to work as part of a team

• Excellent communication skills with experience of communicating effectively

• The ability to manage relationships key stakeholders internally and externally

• Good planning and organisation skills

• Excellent time management and administration skills

• Ability to prioritise, schedule, plan, and manage multiple tasks

• An approachable, highly professional manner and ability to maintain strict confidentiality.

• Attention to detail and an eye for accuracy

• The successful candidate should be able to demonstrate, and through their application show evidence of, such experience.

To be eligible to apply for this role you must have / demonstrate in your application form the following: 

• Minimum of 2 years’ experience working in a finance role.

• Strong Microsoft Office skills (Excel, Word, Outlook)

Qualifications/Mandatory Training

• A Professional Finance/Accounting Qualification (minimum Level 6 under the QQI Framework) in a finance / business discipline is essential

Desirable Criteria

• Accounting Technician or part qualified accountant

• Experience using computerised financial systems

• Experience reviewing and processing grants

• Knowledge of Banking online

• An understanding of public sector financial practices, Procurement, State Aid, etc.

Key Competencies 

• Flexibility

• Communicating effectively

• Managing relationships

• Planning and Managing Work

Office Location and Blended Working: 

We do not ask for addresses as part of the application process, however it is the responsibility of the candidate to acknowledge the base location of the role. The successful candidate must regularly work from and attend the base office location of the role. Please note: Remote working from outside the State is not permitted other than in exceptional circumstances. As this role is within the Irish public service, the post-holder must carry out a minimum of 80% of their working time within the State (Republic of Ireland). Candidates who reside in Northern Ireland must be able to meet this requirement.

Selection Process:

Shortlisting will be based on applications and the selection process may involve two competency based interviews. A panel of successful candidates may be formed following the selection process.

Interview Attendance Requirement:

Candidates must be available to attend an in-person interview at the location and date specified by Fáilte Ireland. Please note that the location of the interview may vary from the base location of the role.

Fáilte Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of the workforce. We encourage you to reach out to us directly at recruitment@failteireland.ie should you require assistance or reasonable accommodation during the recruitment process.