Front Office & Facilities Coordinator

At Lighthouse Studios, our six core values, pride, passion, persistence, playfulness, poise and people-focus, underpin everything we do and provide guidance for us as we grow and learn. 

We are now seeking an experienced Front Office & Facilities Coordinator to join our team in Kilkenny. 

This role is based in our studio in Kilkenny which is in the Republic of Ireland and there is no hybrid option available, as the role is based in our studio, Monday to Friday.

Due to the nature of the role, we would not be in a position to obtain a work permit and therefore for this role, we will only be able to consider applications from residents within the EU / EU passport holders only.

About the role

The Front Office & Facilities Coordinator is responsible for the effective day-to-day operation of the front-of-house functions and studio facilities, ensuring that everything runs smoothly and efficiently.

We really value can-do attitudes here at Lighthouse. If you’re someone who thinks outside the box and looks for solutions, not problems, then you’ll fit right in!

What you'll be doing

• Oversee reception, visitor management, deliveries and general front-office administration
• Coordinate the day-to-day operation of the studio, ensuring facilities, shared spaces and front-of-house functions run smoothly and professionally
• Plan and coordinate studio maintenance, repairs and minor upgrades with management and external contractors
• Act as a key point of contact for facilities-related suppliers and service providers, including cleaning, maintenance, security and utilities
• Coordinate workspace, equipment and furniture requirements with Production, Line Producers and IT
• Coordinate studio-managed crew accommodation (on-site and off-site), supporting crew arrivals, departures and changing needs throughout production cycles
• Liaise with external parties in relation to studio-managed accommodation, including accommodation providers, cleaners, maintenance and service partners
• Support crew relocation and onboarding by providing information and guidance in relation to accommodation options not managed by the studio
• Assist new crew members in settling smoothly into the studio and local environment
• Coordinate business travel and accommodation arrangements for Management as required
• Manage day-to-day studio services including kitchens, consumables and general supplies
• Organise internal studio events and coordinate studio participation in external events and initiatives
• Liaise with Cartoon Saloon on joint events and shared initiatives
• Support the coordination and administration of health and safety systems in collaboration with management and external health and safety advisors
• Assist with the maintenance of the Safety Statement, statutory documentation, training and risk assessments
• Act as a local point of contact for health and safety matters, escalating issues as appropriate

Requirements of the role 

• 2+ years’ experience in a similar role
• Strong administrative and organisational skills
• Event planning and coordination experience
• Excellent time management and ability to prioritise tasks
• Experience supporting or coordinating workplace health & safety
• Strong communication skills (written and verbal)
• Ability to multitask in a fast-paced, changing environment
• Proactive problem-solving skills with the ability to anticipate facilities issues
• Proficiency in Microsoft systems (e.g. Excel, Outlook, Teams)
• Fluent English (written and spoken)

What we'll offer you

When you join Lighthouse Studios, you will be joining a diverse and multicultural crew in the beautiful neo-Gothic building of Saint Kieran’s College, based in the heart of medieval Kilkenny. And when we say multicultural, we mean it – our crew is currently represented by over 25 different nationalities.

The studio is a hub of talent and is constantly buzzing with creativity. Working here will not only give you the opportunity to work on productions for content giants such as Amazon, Apple TV+, Netflix and Warner Bros., but also to learn from some of the most talented individuals in the industry, your fellow crew members.

In addition to learning from your colleagues, you also have the opportunity to partake in our in-house learning and development programme, so you can be sure that your time at Lighthouse will be beneficial for you - not only now but in years to come. Of course, we also have many other benefits such as a pension plan, employee assistance programme, health benefits, regular crew parties and much more!

If that sounds like the kind of place you’d like to work then what are you waiting for, apply now! 

Lighthouse Studios Limited is an equal opportunities employer and is committed to fostering a diverse, inclusive, fulfilling and progressive work environment. We encourage applications from candidates with different backgrounds, experiences and perspectives as it strengthens us, as individuals and as a studio. All qualified applicants will receive consideration for employment without regard to age, ethnicity, ancestry, family or medical care leave, gender identity or expression, marital status, medical condition, national origin, physical or mental disability, political affiliation, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable legislation. We are committed to positively supporting candidates - If we can make any reasonable accommodations for you in the recruitment process in order to give you the opportunity to perform to your best, please let us know. Any information that you provide will be used only for the purposes of providing relevant support and will have no bearing on how your application will be viewed. If you require an accommodation to participate in the hiring process,please emailHR@lighthousestudios.ieand we will be happy to accommodate you as best we can.