General Manager – Board Secretary

Duties and Responsibilities

Main Duties and Responsibilities

The specific duties of the role include, but are not limited to:

• Directly support the Chairperson and Board Members in the discharge of their duties and functions.

• Responsible for the smooth and efficient running of the meetings of the Board and all the relevant committees ensuring compliance with applicable law, governance and other statutory and regulatory obligations, along with compliance in internal governance and management policies and procedures in order to ensure that Tusla complies with the highest standards of governance

• Manage all Board and all committee meeting logistics, including initial drafting and agreement of agendas (approved by Chairperson(s) and CEO), providing a timely flow of information to the Executive Management Team. Attendance at all meetings, recording of agreed minutes and actions; and dissemination of all Board member papers and material pre and post meetings.

• Monitor and report on the Agency’s compliance with corporate governance, legislative and regulatory requirements including the Code of Practice for the Governance of State Bodies 2016.

• Support the Chairperson in the development of the Board/Committees Annual Operating Plans and the ongoing and strategic development of the Board’s activities.

• Provide a smooth channel of information and communication for the members of the Board and be primary link between the Board and the Office of the Chief Executive.

• Support Board members with their roles and responsibilities, facilitate the formal induction of new Board members and assist in Board members’ training and development as required.

• Ensure Board members are informed as to their legal responsibilities and bring to their attention any legal or other changes that affect their duties and responsibilities.

• Lead the annual Board/Committee self-effectiveness reviews.

• Prepare the Board and Committee’s annual performance reports and Governance Statement for the Annual Report.

• Act as the custodian of key corporate documents including Board minutes and papers, the Declarations of Interest Confidential Register, Declarations of Interest under Ethics in Public Office Act (s) and the Register for the company seal.

• Lead the operational and strategic management of the Board Office, leading the business support team to achieve objectives, and to ensure compliance with national standards and legislative requirements.

• Support the preparation of necessary briefing material and relevant documentation for the Board.

• Create a positive working environment, which contributes to maintaining and enhancing effective working relationships.

• Lead by example, motivate and encourage others, build team commitment.

• Commitment to providing a quality service

• Ensure cover for periods of leave for Board Office as required.

Teamwork, Building & Maintaining Relations

• Be accountable for own work and that of direct reports as appropriate.

• Work collaboratively with colleagues in the Office of the CEO and the Executive Management Team.

• Liaise with colleagues relevant Departments and other Stakeholders as required.

Human Resources

• To promote a culture that values diversity and respect in the workplace.

• To provide with leadership and motivation conducive to good staff relations and work performance.

• Where appropriate, establish and maintain records of attendance, statistical information, annual returns, and any other information as requested.

Education & Training

• Maintain standards of practice and levels of professional knowledge by participating in continuous professional development initiatives and attendance at courses as appropriate.

• Engage in career and professional development planning.

• Promote staff development and training, supporting ongoing education, mentoring, and training.

• Keep updated with current and relevant policies, procedures and legislation.

Health & Safety

• Comply with and contribute to the development of policies, procedures, guidelines and safe professional practice and adhere to relevant legislation, regulations and standards.

• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the service for example National Standards for Child Protection and Care and comply with associated Tusla – Child and Family Agency protocols for implementing and maintaining these standards as appropriate to the role.

• To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Eligibility Criteria

Qualifications and / or Experience

Applicants must by the closing date of application have the following:

• Have a third level qualification in a discipline such as Corporate Governance, Compliance, Risk Management, Legal, Public Administration, Communication, Business, Public policy or as relevant to the requirements of the role.

• Have a minimum of 5 years’ senior management experience at a level that demonstrates the necessary leadership, management and interpersonal skills required for this role.

• Sound understanding of governance principles, regulatory compliance and risk management and in-depth knowledge of the Code of Practice for the Governance of State Bodies.

• Excellent planning and organisational skills including the ability to manage deadlines and multiple tasks with capacity to operate strategically and proactively.

• Effective communications, interpersonal and influencing skills at Executive/Board level and ability to interact positively with a complex range of stakeholders.

• The ability to maintain independence of thought and judgement and to uphold best practice in corporate governance. Ability to maintain a high level of integrity and confidentiality and establish trust with a diverse range of stakeholders.

Desirable

• Experience of working in a Board Secretary/Company Secretary position in either the public or private sector; knowledge and experience of how the public sector system functions and interacts with the civil service and government system.

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