General Services Supervisor

SECTION 1: THE ROLE

Cork County Council is seeking applications from suitably qualified candidates with relevant experience, who wish to be considered for inclusion on a panel from which vacancies for General Services Supervisor Roads (Bandon/Kinsale MD) may be filled. The initial assignment for the position will be based in Kinsale, Co. Cork.

The General Services Supervisor is an outdoor, frontline, supervisory line management role which includes responsibility for the management of staff. The General Services Supervisor is also one of the Council’s key representatives on the ground on a day-to-day basis and is often the first point of contact in emergency and crisis management situations.

The ideal candidate will be a highly motivated, adaptable, and flexible person with a strong sense of commitment to delivering quality public services, who must also demonstrate a clear knowledge and understanding of:

• Local authority services, its key stakeholders and relationships;

• Local government structures and its democratic role and mandate;

• Health & Safety legislation and regulation;

• Importance of fostering and maintaining wide-ranging productive working relationships both internally and externally to the organisation;

• Public Service values.

SECTION 2: DUTIES

The General Services Supervisor (Roads) shall arrange, under the direction of the Area Engineer/Executive Engineer/District Supervisor or any person designated by the Council’s Senior Engineer, the efficient execution of all works within their respective Municipal District of Cork County Council and discharge all other duties related to his/her work, including those set out hereunder:

The person appointed will be required:

To supervise, motivate and direct staff in his/her area and all works in their charge, including organising and planning work such as surface dressing, road strengthening and repairs, road maintenance, drainage works, pipe laying, repairs to bridge/culverts, general concrete works, or any other works, and including compliance with the provisions of the Safety, Health & Welfare at Work Acts, under the direction and supervision of the appropriate supervisor and other supervisory staff.

Write clear and accurate reports and submission of same as required and to organise and co-ordinate repair crews to these requests.

To be responsible for the provision of a safe working environment for all employees and the general public on all work assigned to him/her.

To carry out all duties assigned to him/her by the Area Engineer, Executive Engineer/District Supervisor or other Supervisor.

To liaise between the Area Engineer/Executive Engineer/District Supervisor and all other staff under his/her supervision.

To report at normal starting time to anywhere within the Municipal District functional area.

To deal with queries and complaints from members of the public in a courteous, prompt, and efficient manner and to keep the Area Engineer, Executive Engineer, or District Supervisor informed of such dealings.

To furnish relevant reports when required.

To keep daily records and measures of all plant, labour and materials on works assigned to him/her and submit same daily to the Area Office.

To prepare work schedules and costings and to submit weekly pay sheets & diaries.

To investigate complaints, write clear and accurate reports and submission of same as required.

To respond to reasonable requests for assistance by other bodies/Members of the public and to carry out duties outside normal working hours.

The holder of the post must make themselves available to respond to accidents and emergency situations including flooding, storm damage etc., when required.

The holder of the post must make themselves available for inclusion in the Area’s Emergency Out of Hours On-Call Rota.

To report immediately the circumstances of any inefficiency or unsatisfactory work or service in his/her charge and to carry out the direction consequent on such reports.

To liaise with and supervise work carried out by contractors/sub-contractors engaged by the local authority.

To ensure Council machinery is maintained appropriately and to be responsible for maintenance of stocks of supplies to suitable levels.

He/she may be required to drive a car/van in the course of his/her duties.

The GSS will act for the District Supervisor when off on leave.

He/she will be required to operate all equipment provided, including any new technology which may be introduced in the future.

To use, as directed and upon receipt of appropriate training, Information Technology equipment, including personal computers, handheld technologies, and other equipment as directed.

The holder of the post will be required to avail of modern communications, such as mobile phone and/or car radio, as directed.

To keep the Area Engineer, Executive Engineer or District Supervisor advised on all matters which may be of importance in the interest of the County Council and to liaise with other sections of the Council on works and emergencies.

To comply fully with any safety statements, policy and directives in force from time to time and wear protective clothing, footwear and other equipment issued. He/She shall comply with Cork County Council’s requirements under the Health & Safety Acts. Specifically, he/she shall operate the Safe System of Work Plan (SSWP) in preplanning work and sites to identify hazards and assess particular risks and develop controls that can be put in place.

To participate in training provided by the County Council and to facilitate training of Staff.

To participate as required in evaluation of staff and appraisal by Area Engineer or another relevant manager.

He/she will be required to carry out duties involving manual labour.

To carry out any other duties that may be assigned from time to time.

The above specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

SECTION 3: ELIGIBILITY CRITERIA / QUALIFICATIONS

1. Character Each candidate must be of good character.

2. Health Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

3. Education, Training, Experience etc. Each candidate must, on the latest date for receipt of completed application forms for the office:

• (a) Have appropriate multifunctional experience relative to the position and should have experience in a supervisory capacity in dealing with both skilled and unskilled works.

• (b) Hold a full current Category “B” European Community Model Driving Licence free from endorsement.

• (c) Be capable of writing clear and concise reports, keeping work records and measuring and recording accurately quantities of work done.

The ideal candidate will also possess the following skills and attributes and have a good technical knowledge base and experience/knowledge of the following:

• Excellent communication and interpersonal skills

• Managing teams and individual performance

• Project management of small works contracts

• Managing Health, Safety and Welfare in the workplace

• Administration and report writing

• Prioritising of work effectively

• Acting on own initiative

• Dealing effectively with conflicting demands

• Working under pressure to tight deadlines

• Dealing with the public

4. Age Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant within the meaning of the Public Services Superannuation Act, 2004. A candidate who is not classified as a new entrant must be under 70 years of age.

SECTION 4: TENURE

The position is permanent and full-time. The post is pensionable. A panel may be created to fill vacancies for General Services Supervisor Roads (Bandon/Kinsale MD) which may arise over the lifetime of the panel.

The local authority shall require a person to whom an appointment is offered to take up such appointment within a period of not more than one month and if they fail to take up the appointment within such period, or such longer period as the local authority in its absolute discretion may determine, the local authority shall not appoint them.

SECTION 5: REMUNERATION

The initial wage is €896.28 basic per week (point 1) on assignment, rising after training and satisfactory service by annual increments to €1,056.14 basic per week (point 10).

Where there is an increment entitlement, increments are paid subject to satisfactory attendance, conduct and performance. Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Heritage and Local Government.

Rate of remuneration may be adjusted from time to time in line with Government Policy.

SECTION 6: LOCATION OF POST

The initial assignment for the position will be based in Kinsale, Co. Cork.

The base for working purposes shall be the location as determined by Cork County Council. The person appointed may be requested to provide temporary cover in adjoining municipal districts, as required. Cork County Council reserves the right to assign you to any department, premises or district in use by the Council, now or in the future. Changes in location of employment will not result in payment of disturbance money or compensation.

The successful applicant will be required to reside in the area in which the duties of the post are to be performed or at a location acceptable to the Council.

SECTION 7: WORKING HOURS

The working hours at present provide for a 5-day, 39-hour week. You may be required to work overtime as required from time to time.

All hours worked will be subject to the provisions of the Organisation of Working Time Act, 1997 and the Organisation of Working Time Act (Regulations) 2001.

SECTION 8: ANNUAL LEAVE

The current annual leave entitlement is 25 days per annum inclusive of Good Friday or on a pro-rata basis for the period. Notice of intention to take leave shall be given to the Council at least two weeks before proposed leave commences.

Cork County Council’s leave year runs from 1st January to 31st December. Granting of annual leave, payment for annual leave, and arrangements for public holidays will be governed by the provisions of the Organisation of Working Time Act, 1997 (as amended).

SECTION 9: TRANSPORTATION

When required to do so, holders of the office shall hold a full driving licence for Class B Vehicles and shall drive a motor car in the course of their duties and for this purpose provide and maintain a car to the satisfaction of the local authority.

Cork County Council may supply a van for use in connection with the work, which will be fitted with a GPS system and which will be monitored regularly.