General Services Supervisor

MINIMUM ELIGIBILITY REQUIREMENTS Minimum Eligibility Requirements are the minimum requirements required for the position and are set out by the Department of Housing, Local Government and Heritage for administrative and technical/engineering grades. For outdoor grades and some specialised grades, the minimum eligibility requirements are set out by Kilkenny County Council Human Resources Department in consultation with the relevant Line Manager as they are not set centrally by the Department. Applicants will be required to submit scanned images of documentation to establish the applicant meets the following minimum eligibility criteria:

Qualifications 1. Each candidate must have appropriate multifunctional experience relative to the position and in particular should have experience in a supervisory capacity in dealing with both skilled and unskilled works. 2. Each applicant must hold a current driving licence in category B, free from endorsement and disqualification. 3. Each applicant must hold a current Safe Pass Card.

Education The candidate should have a standard of education that would enable him/her to efficiently perform their duties and must be capable of making satisfactory reports including (written reports) on matters pertaining to the duties of the post. IT IS DESIRABLE THAT EACH CANDIDATE SHALL: a. Hold a full Irish driving licence for class C vehicles free from endorsements. b. Possess a three-day lighting and guarding qualification in Traffic management. c. Excellent I.T. skills (including Microsoft Word, Excel, MS Outlook etc.) d. Have a basic or advanced Trench Reinstatement Qualification.

Experience Candidates should be competent and have such training or experience as shall be considered acceptable by the Council to enable the person appointed to perform the duties of the post. In particular candidates should have satisfactory knowledge and experience of the following matters that show the necessary aptitude to acquire this knowledge within a reasonable period. (a) Satisfactory knowledge of civil engineering works. (b) Be capable of translating into effect civil engineering works from working drawings. (c) A satisfactory knowledge of Civil Engineering Construction Techniques including Plumbing, Pipelaying, Block laying, Water and Drainage Systems, together with a working knowledge of maintenance and repairs of roads, sewers, open spaces and other services for which the Council has responsibility. (d) Be capable of writing clear and concise reports, keeping work records and measuring and recording accurately the quantities of work done by those supervised. (e) Satisfactory knowledge of health and safety legislation that affects a Supervisory position with a working knowledge of the requirements when carrying out works. CSCS Signing, Lighting & Guarding at Roadworks and CSCS Location of Underground Services.

JOB DESCRIPTION ROLE Kilkenny County Council invites applications from suitably qualified persons, who wish to be considered for inclusion on a panel from which vacancies may be filled during the lifetime of the panel.

JOB DUTIES AND RESPONSIBILITIES DUTIES OF THE ROLE SHALL INCLUDE: The General Services Supervisor shall arrange under the direction of the Area Manager/Area Engineer the efficient execution of all works in his/her area of charge and discharge all other duties related to his/her work including those set out hereunder:

• To supervise workers and to direct workers in his area and all works in their charge, completing, verifying and initialing Gangers time books at time of inspection and ensuring that gangs have adequate supplies of materials, tools and equipment for the works in hand.
• To manage all aspects of Health & Safety relating to the day to day activities through the use of the PROWORKS application including the selection and implementation of Traffic Management Plans.
• To supervise the conditions on all works, maintenance, construction, depots, so as to ensure that they are properly and safely operated in accordance with the relevant legislation.
• To supervise the performance of all machinery and plant in his/her area and to ensure that all plant is properly and safely operated and gainfully employed.
• To supervise, if so directed, the work of any employee who may be appointed in charge of one or more gangers or the work of one or more gangers, craftsmen, lorry drivers or general operatives for the execution of works in his/her area.
• To travel as required and inspect public roads in his/her area, and to take all necessary steps for keeping them in good repair at all times, subject to the general direction of the Area Manager/Area Engineer.
• To carry out early and late inspections of gangs, in accordance with general direction, and to attend on the roads during the normal working hours of the Council’s employees.
• To be responsible for the efficiency of road, sanitary, housing and other works in the area and to carry out all instructions and furnish any reports, diaries, records or other particulars prescribed by the Area Manager/Area Engineer.
• To report immediately, the circumstances of any inefficiency or unsatisfactory work or service in his/her charge and to carry out the direction consequent on such reports.
• To collect and check Ganger’s time books and prepare pay sheets, and to take them to the Area Office for examination at the appropriate time.
• To see that all sign posts, warning signs, public lights and litterbins or other notices in his/her area are maintained in a proper condition and to report vandalism of such item.
• To keep records of all work done including materials produced, supplied and used, and quantities or work done. To check measurements of loads, etc., so as to verify that they contain the amounts specified. To collate all delivery dockets and forward to the Area Engineering Office. He/she should maintain a personal daily diary, which can be inspected at any time. This diary may be electronic or manual. This diary to include detailed accounts of incidents, which could lead to litigation by other.
• To prepare requisitions for articles or materials required for road, sanitary, housing or other works in his/her area, and to complete all forms required in connection with supply of such articles or materials.
• To be responsible for the custody of all maintenance and construction materials, tools, and equipment in his/her area, and for the keeping of records necessary in relation thereto.
• To prepare data necessary to enable the Area Engineer/Area Manager to work out daily or fortnightly costings, or other necessary analysis of expenditure in relation to work done as required.
• To complete and furnish all reports & returns in connection with works, accidents and sundry matter, which may be required from time to time.
• To report to the Area Engineer/Area Manager on all development work, tree cutting or other activities, which come into the scope of the law relating to Local Authorities.
• To service notices on landowners in connection with hedge cutting, spillages and cleaning of drains, and other relevant Statutory notices. To give evidence in Court when required in connection with these matters, Public Liability claims or any other matter which are the concern of the County Council.
• To see that all public pumps in his/her area are maintained in good working order and condition and to report immediately and pumps requiring attention.
• To keep the Area Manager/Area Engineer advised on all matters which may be of importance in the interest of the County Council and to liaise with & assist other sections of the Council on planned works and emergencies.
• To liaise with and as may be directed by the Area Engineer/Area Manager supervise work carried out by contractors/sub-contractors engaged by the local authority
• To respond to reasonable requests for assistance by other bodies/members of the public and to carry out duties outside normal working hours.
• To deal with members of the public in a courteous, prompt and efficient manner and to keep the area engineer/area manager informed of such dealings.
• To carry out under the direction of the Area Manager/Area Engineer such Inspections as are required under the Planning Acts, Building Control Acts, Roads Act, Litter and Water Pollution Acts, Housing Acts and other relevant Acts.
• To act if directed as an Authorised Officer of the Council under the Litter Pollution, Water Pollution, Waste Management Acts and other relevant Acts.
• The holder of the post will be required to avail of modern communication, such as car radio and/or mobile phone, as directed.
• To use as directed and upon receipt of appropriate training Information Technology equipment including digital cameras, personal computers and hand-held technologies.
• To participate as required in evaluation of subordinates and appraisal by area manager/area engineer.
• To participate in training provided by the County Council and to facilitate training of subordinates.
• To actively engage in personal development conservations/preparation of personal development plans with Area Manager and subordinates as provided for under the Performance Management & Development System. To actively engage in the Team Development Plan process as provided for under the Performance Management & Development System.
• To participate fully in any initiatives aimed at increasing customer satisfaction/quality of service to the community.
• To supervise and/or liaise with CES schemes operated by the County Council.
• To carry out any other instructions which may be given by the Area Manager/Area Engineer or their Assistants from time to time.

PARTICULARS OF OFFICE TYPE OF POST To form a panel from which relevant vacancies may be filled during the lifetime of the panel.

SALARY The salary shall be fully inclusive and shall be as determined from time to time. The holder of the office shall pay to Kilkenny County Council any fees or other monies (other than inclusive salary) payable to and received by him/her by virtue of his/her office or in respect of services which he/she is required by or under any enactment to perform. The current salary scale for the position is €837.39 (minimum of the scale) to €992.69 (maximum of the scale) gross weekly pay.

SUPERANNUATION CONTRIBUTION Public Service Pensions (Single Scheme and Other Provisions) Act 2012 New members joining the public sector on or after 1st January 2013 will be required to join the Single Public Service Pension Scheme. It applies to all first-time entrants to the Public Service as well as former public servants returning to the public sector after a break of more than 26 weeks. Your contributions will be made up of 3% of your gross pensionable remuneration and 3.5% of your net pensionable remuneration (your gross pensionable remuneration less twice the value of the Contributory State Pension). Your normal retirement age under this scheme is the same age at which you can claim the Contributory State Pension. The minimum age for receipt of this pension is Age 66. There is a compulsory retirement age of 70 years. 6.3.2 Persons who commenced in Public Service Employment after 6th April 1995 and prior to 1st January 2013: Persons who became pensionable employees after 6th April 1995 and prior to 1st of January 2013, without a break in employment, will join the Local Government (Superannuation) (Consolidation) Scheme 1998. Contributions are payable at the rate of 1.5% of your basic salary, 3.5% of basic salary less twice two times the value of the Contributory State Pension and a further 1.5% is payable for spouse and children’s contributions (*non-officer grades pay a co-ordinated contribution: ‘Non-New Entrants’ (those who became pensionable after 6th of April 1995 and prior to 1st April 2004) have a minimum retirement age of 60 and a compulsory retirement age of 70. ‘New Entrants’ (those who became pensionable after 1st April 2004 and prior to 1st January 2013) have minimum retirement age of 65 with no compulsory retirement age.

Persons who commenced in Public Service Employment before 6th April 1995: Their minimum retirement age is 60 and they have a compulsory retirement age of 70 as per Department of Housing, Planning and Local Government Circular Letter CL/2/2019. Contributions are 5% of basic salary and 1.5% of basic salary toward Widow’s & Orphan’s or Spouse & Children’s Scheme.

PENSION ABATEMENT If the appointee was previously employed in the Civil Service or in the Public Service please note that the Public Service Pensions (Single Scheme and Other Provisions) Act 2012 (Section 52) includes a provision which extends abatement of pension for all Civil and Public Servants who are re-employed where a Public Service Pension is in payment. This provision to apply abatement across the wider public service came into effect on 1 November 2012. This may have pension implications for any person appointed to this position that is currently in receipt of a Civil or Public Service pension or has a preserved Civil or Public Service pension which will come into payment during his/her employment in this position. Prior to appointment, successful applicants will be obliged to complete a declaration in relation to previous Public Service pensionable employment. Please note: In applying for this position you are acknowledging that you understand the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office will support an application for an abatement waiver in respect of appointments to this position.

PENSION ACRUAL A 40-year limit on total service that can be counted towards pension where a person has been a member of more than one pre-existing public service pension scheme (i.e. non-Single Scheme) as per the 2012 Act shall apply. This 40-year limit is Kilkenny County Council – Human Resources Recruitment Recruitment Guidance Booklet General Service Supervisor Page No. 11 of 19 provided for in the Public Service Pensions (Single Scheme and Other Provisions) Act 2012. This may have implications for any appointee who has acquired pension rights in a previous public service employment.

PROBATION The following provisions shall apply: There shall be a period after such appointments take effect during which such persons shall hold such office on probation;

Such period shall be one year but the Chief Executive may at his/her discretion extend such period; Such persons shall cease to hold such employment at end of the period of probation unless during such period the Chief Executive has certified that the service of such persons is satisfactory;

PRE-EMPLOYMENT MEDICAL EXAMINATION For the purposes of satisfying the requirement as to health, it will be necessary for each successful applicant, before he/she is appointed, to undergo a medical examination by a qualified medical practitioner to be nominated by Kilkenny County Council. In the event the applicant does not take up the post following the preemployment medical, he/she will reimburse Kilkenny County Council the cost of the medical examination, as per a previously signed understanding.

HOURS OF WORK The person appointed will be required to work a 39-hour week Monday to Friday. Normal working week will be five days – Monday to Friday, excluding Bank Holidays, with the following normal hours: Monday to Thursday 8.00 a.m. to 4.30 p.m. Friday 8.00 a.m. to 3.30 p.m. Lunch Break:Half-hour daily (1.00 p.m. – 1.30 p.m.) Applicants will be expected to be available for overtime work when required by the Council. Overtime at the appropriate rates may be paid for any periods worked in excess of the normal working week. Applicants will be required to be available for Kilkenny County Council on call system (rota system- 1 week in every 3 or 4 weeks) within your working area.

ANNUAL LEAVE Annual leave entitlement for this position is 25 days per annum in accordance with Department of Environment, Community & Local Government Circular LG(P) 07/2011.

TRAVEL When required to do so holders of the office shall hold a full Irish driving licence for class B vehicles free from endorsement and disqualification and, shall drive a motor car in the course of their duties and for this purpose provide and maintain a car to the satisfaction of the Local Authority. It is Kilkenny County Council policy that all staff using their private cars for work purposes, regardless of the frequency should: 1) Indemnify Kilkenny County Council on their personal insurance policy 2) Note business class on their personal policy 3) It is the obligation of the driver/owner to ensure that the vehicle is fit to be on the public road. When applicable for specific roles, travelling and subsistence expenses necessarily incurred in the course of official duties will be refunded in accordance with appropriate rates in line with the relevant Department Circulars and any other relevant documents. If during your employment, your licence is revoked, even temporarily, or if you receive endorsements on your licence, which may affect your duties, you are obliged to notify the Council immediately.

LOCATION The successful candidate may be placed throughout the County Municipal Districts and shall live within the area which s/he is employed or within a reasonable distance thereof, to enable his/her duties to be discharged in a satisfactory manner.

SAFETY, HEALTH & WELFARE The holder of the post shall comply with Kilkenny County Council’s Safety Management System. He/she shall familiarise him/herself with the Safety statement for his/ her section and all the associated safety & health risk assessments, safe systems of work, and procedures and make proper use of all safety clothing and equipment. Failure to comply with the Safety Statement and its requirements may result in disciplinary action.

TRAINING It is a condition of employment that successful applicants will be required to participate in training programmes relevant to the skills necessary for the performance of the duties attaching to the post.

POLICIES & PROCEDURES The post-holder will be expected to abide and adhere to the policies & procedures applicable to Kilkenny County Council.