Governance & Company Secretarial Manager

Governance & Company Secretarial Manager

Role Purpose

Reporting to the General Counsel, the role of Governance & Secretarial Manager sits within the Legal Department. In this role you will be responsible for providing a variety of governance and company secretarial services to the Company, with significant responsibility for ensuring compliance with governance and company law requirements, company secretarial requirements and related internal company policies. You will influence the implementation of new processes in the provision of best-practice company secretarial and governance support, supporting the Chief Administration Officer in all aspects of their role of Company Secretary.

Responsibilities

The responsibilities associated with the role include, but are not limited to:

• Maintaining accurate company statutory records, registers, minutes, and ensuring shareholder queries are promptly dealt with.

• Acting as a channel of communication on all matters of company law and corporate governance; working in collaboration with in-house counsel.

• Coordinating, scheduling and attending Board, Committee and Shareholder meetings, drafting agendas, minutes and resolutions; preparation and compilation of board packs using Diligent system.

• Ensuring compliance with legal and regulatory company secretarial and governance requirements including but not limited to arranging board training for Directors, managing compliance with requirements for completion of Director Compliance Statements (and supporting documentation) and providing support in respect of any governance compliance requirements (e.g. Standards in Public Office returns etc.) . 

• Providing input in respect of governance requirements to various board and company reports.

• Monitoring compliance with Code of Practice for State Bodies (and any other relevant Codes) and arranging for completion of annual compliance statements.

• Ensuring Board and Committee Terms of Reference are regularly reviewed and kept up to date.

• Administering a portfolio of subsidiary companies, which include corporate records and filings etc.

• Working in partnership with Business Units to support the preparation and delivery of timely board and committee papers.

• Ensuring compliance with the Company Constitution and ensuring safe keeping and proper use of all Company Seals.

• Assisting the auditor with the annual audit.

• Assisting with Company Secretary Office re-organisation and the implementation of new Ways of Working, including a focus on digitisation of all documentation and records and documenting all relevant processes. Preparing an annual compliance plan for the Company Secretary Office.

• Liaising with the Registrar of Companies in connection with routine corporate administrative/regulatory matters, maintaining register of beneficial ownerships to include all associated filings.

• Fulfilling the role of An Post “Customer Advocate” as provided for under Postal Services legislation, providing an independent view of and response to customer appeals.

• Managing correspondence to Company Secretary’s office including collating information and drafting replies.

• Supporting internal projects and initiatives.

• Demonstrating An Post values and behaviours in your day to day work and addressing behaviour that supports/conflicts with them.

Knowledge & Experience

You will have third level qualification in a related field (i.e. company law, corporate governance) and a minimum of 2-3 years’ relevant work experience in a company secretarial or related role. A corporate secretarial qualification (or working towards) from the ICSA is highly preferable. Strong knowledge of public sector governance standards and procedures will be an advantage.

You have proven ability to communicate effectively with stakeholders at all levels and translate complex material into meaningful information. You take initiative and self-manage, work to tight deadlines and excel under pressure.

Critical Competencies

(The following competencies are critical to the delivery of results and/or to superior performance in this role:)

• Building & Maintaining Relationships

• Planning & Organising

• Communications

• ​Organisational & Political Awareness

About the Benefits 

In addition to a highly competitive remuneration package we offer access to the following:

• An Post Company Medical Scheme 

• An Post Pension Scheme 

• PRIP Bonus Scheme 

• Paid Maternity Leave 

• Paid Paternity Leave 

• An Post Employee Assistance Programme

• Digital gym with daily scheduled workouts 

• Secure on-site bicycle parking & Cycle to Work Scheme 

• Tax Saver Travel Pass

• City centre location

How to Apply?

We welcome all interested candidates to submit a detailed CV to talent@anpost.ie by 5.00pm on 26th April 2024.

At An Post we appreciate the value that diversity brings and believe our workforce should be reflective of the customers and communities we serve. That is why we actively welcome applications from people from all backgrounds, and do not discriminate based on gender, age, race, religion, marital status, sexual orientation, disability, membership of the Travelling community, or family status. An Post is committed to having an inclusive workplace where every employee feels they belong. If you require accommodations to be made during the recruitment process, or have questions relating to accessibility, please contact us at talent@anpost.ie.

About An Post

An Post is one of Ireland’s leading organisations, offering financial and postal services as well as being a trusted gateway to government services. We are transforming from the old world of traditional letters and cash to the new digital world of e-commerce parcels and financial services.

An Post’s core purpose — to act for the common good, improving the lives of people in Ireland, now and for generations to come — is aligned with the United Nations Sustainable Development Goals, putting sustainability at the centre of everything we do. Corporate Social Responsibility plays a pivotal role at An Post as we focus on developing long-term sustainability. Diversity and Inclusion are also embedded in our strategy, as we continuously evolve to be representative of our employees and the communities we serve. Read more about our strategy and our progress today!