Grade V Health and Safety Administrator

Duties and Responsibilities

Main duties and responsibilities

• To deliver cohesive administrative support to the National Health and Safety Department

• Support the implementation of the National Health and Safety Management System across the Agency

• Where appropriate respond to all general health and safety enquiries received

• Manage in conjunction with the Health and Safety Advisor the statutory reporting of all Health and Safety incidents for the Agency

• Assist with the design and roll out of national health and safety initiatives, communication campaigns & innovation

• Collate and analyse health and safety data from various sources, for example, incident reporting systems (NIMS & HSA Reportable Portal) and HSELand training database

• Establish and maintain a standardised approach to collect health and safety data to ensure consistency and accuracy

• Oversee health and safety integrity by preforming regular data quality checks to identify and fix gaps or errors in reporting

• Design and maintain interactive visual user-friendly data dashboard using tools like Power BI

• Draft regular reports for circulation to the National Health and Safety Dept, Senior Management team

• Draft management presentations presenting the data in a clear and concise manner

• Tailor communication and repots to meet information needs of end user (National, Regional, service or site-specific reports)

• Develop and implement new performance metrics where required

• Evaluate weekly, monthly, quarterly and annual safety data to Identify emerging trends

• Provide evidence-based suggestions to mitigate and improve workplace health and safety

• Fulfil ad-hoc data requests received from internal or external sources

• Assist in the delivery of health and safety training across the Agency and maintain training records

• To promote a positive Safety culture within the organisation through communication and interactions with all Tusla Staff

• Undertake additional specific health and safety compliance tasks as may be required (for example, completion of DSE workstation assessments, workplace safety inspections, manual handling assessments and/or training delivery)

• Any other duties assigned by the Line Manager or National Health and Safety Manager

• Maintain confidentiality, a high level of professionalism and the highest standards of Data Protection at all times

Health & Safety

• Comply with and contribute to the development of policies, procedures, guidelines and safe professional practice and adhere to relevant legislation, regulations and standards

• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the service for example National Standards for Child Protection and Care and comply with associated Tusla – Child and Family Agency protocols for implementing and maintaining these standards as appropriate to the role

• To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Eligibility Criteria

Qualifications and / or Experience

Applicants must by the closing date of application have the following:

• Have a working knowledge of the Safety, Health and Welfare at Work Act 2005 & associated Regulations

• Have at least 2 years’ administrative experience as relevant to the role

• Experience in use of complex Incident management systems such as NIMS, or similar

• Experience of data analysis and generating detailed management reports

• Proven experience working towards set deadlines in a dynamic and busy department

• Proficiency with Microsoft office packages: Outlook, Excel, Word, PowerPoint, Project, Share point, Power BI etc.

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character

Each candidate for and any person holding the office must be of good character.

Skills, competencies and/or knowledge

Tusla Leadership Competency Framework

The Tusla Leadership Competency Framework describes the behaviours that are key to Tusla colleagues being effective in the execution of their role at all levels within the Agency. The competencies and associated behavioural descriptors, capture the transversal knowledge, skills, abilities and other characteristics that will enable colleagues, regardless of role or rank, to be effective in their work.

The Tusla Leader Framework relevant for this role is Leading Others

Please access this Leading Others link to fully familiarise yourself with the impact of this Leading Others proficiency for Tusla.

The Competency of Professional Knowledge is specifically linked to the duties, responsibilities and criteria for this role.

Other requirements of the role

• The post holder will require access to appropriate transport as the post may involve travel

• Have awareness of children and young people’s participatory practice

Application Process

Campaign Specific Selection Process

Shortlisting / Interview

The online application system has a time out facility, this is in order to protect the privacy of the user. This time out facility activates if the application has been ‘dormant’ for over 60 minutes. Any work not saved will be lost if the system times out due to lack of activity. As such please ensure to save your application as you work on it, any lost data cannot be recovered. It might be an idea for candidates to work on their applications outside of the system and copy and paste their answers into the online application forms once they are fully complete and submit then. Once your application is fully submitted you will receive a confirmation email to your profile. If you do not receive this email, your application HAS NOT been submitted and received and you should log back on to submit fully.

AI generated content must not be used in your application. Tusla reserves the right to assess if content in applications is likely created by AI in part or in whole. Use of AI may result in disqualification and exclusion from the recruitment process.

Short listing may be carried out on the basis of information supplied in your application. The criteria for short listing are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore, it is very important that you think about your experience in light of those requirements. Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process.

Those successful at the shortlisting stage of this process (where applied) will be called forward to interview.

Please ensure that you read this Campaign Information Pack in detail and that you fully understand the process. Candidate Information Pack - Recruitment Process

Code of Practice

The Recruitment Service Child and Family Agency will run this campaign in compliance with the Code of Practice prepared by the Commission for Public Service Appointments (CPSA). The Code of Practice sets out how the core principles of probity, merit, equity and fairness might be applied on a principle basis. The Code also specifies the responsibilities placed on candidates, facilities for feedback to applicants on matters relating to their application when requested, and outlines procedures in relation to requests for a review of the recruitment and selection process and review in relation to allegations of a breach of the Code of Practice.

Codes of practice are published by the CPSA and are available on www.cpsa.ie.

Tusla Child and Family Agency is an Equal Opportunities Employer.

Tusla Child and Family Agency recognises its responsibilities under the Data Protection Acts 2003 - 2018 and the Freedom of Information Act 2014

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