Grants Administrator

Overview of Role

The Grants Administration Officer (EO) will work within the Investment Services team within Corporate Services to implement the EMFAF programme. This role will have responsibility for ensuring the efficient and timely transition of all grant applications through the grant system (Smart Simple), from submission to grant payment.

The job will be focused on data processing, payment management, and grant process optimisation. This role will be in direct support of Ireland’s obligations under the European Maritime, Fisheries and Aquaculture Fund (EMFAF 2021–2027).

Key Responsibilities

• Processing grant applications from application through to payment, adhering to the scheme process, rules, and guidelines.
• Effective auditing and compliance tracking to support applications.
• Working effectively using the Smart Simple system and any other system relevant to grant processing and reporting.
• Monitoring and reporting on relevant grant scheme status.
• Providing customer-focused assistance and clarification to grant applicants in relation to the relevant grant schemes.
• Training new users on BIM’s grant administration systems.
• Working effectively with stakeholders and strategic partners as they relate to grant processing.
• Creating and processing detailed reports on the relevant grant schemes.
• Liaising with Smart Simple users to resolve any issues that may arise.
• Attending team and other relevant meetings as required.

Software Applications

• Smart Simple
• Microsoft Office 365
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• SharePoint
• Power BI
• Dynamics 365

Other Duties

• Perform any other related duties as might reasonably be required and which may be assigned from time to time.

Essential Experience and Qualifications

• A relevant third-level qualification or equivalent experience.
• Strong computer skills.
• Knowledge of grant management systems.
• Demonstrated experience working with Microsoft Office Suite.
• Excellent interpersonal skills and the ability to work with and communicate effectively with clients and stakeholders.
• Effective organisational and administrative skills.
• Good time management skills with the ability to prioritise and meet deadlines.
• Ability to work independently and as part of a team.
• Good written and verbal communication skills, along with effective numeracy skills.

Desirable Experience and Qualifications

• Experience with grants software systems.
• Ability to communicate results to a diverse range of stakeholders.

Personal Attributes Required for the Position

• Dynamic and reliable.
• Ability to work in an organised manner and progress work independently.
• Self-sufficient while being a good team player.
• Experience collaborating with technical staff.
• Ability to work diplomatically in resolving issues with stakeholders.

Key Contacts

Within BIM

• Head of Investment Services
• Corporate Services Director
• Grant Administrator
• Finance Department
• BIM staff with responsibility for grant development and implementation

External Contacts

• DAFM
• Project partners
• Marine Institute
• SFPA
• Fishing industry (national and international)
• Environmental NGOs
• Third-level higher education sector

Salary

Remuneration is in accordance with the Public Sector, Department of Finance approved Salary Scale for Executive Officer, with a salary range of €38,803 to €63,227 (as of 1 June 2026) per annum, pro-rated based on time worked.

Appointment will be at the first point of the pay scale unless the candidate is currently employed within the public service.

You will become a member of the Single Public Service Pension Scheme if you are not currently a member of a public sector pension scheme (or have not been a member within the past six months).

Salary and pension scheme are subject to public sector approved norms and take account of recent service in the public sector in line with relevant circulars and rules.

Annual Leave

Annual leave entitlement for this role is 23 working days per annum, pro-rated to reflect time worked.

Annual leave entitlement is exclusive of public holidays.

All leave must be approved in advance, in line with BIM leave policies, by your manager or their authorised representative.