Health & Safety Graduate

About the role 

ORS is a fast-growing firm, and we are expanding our talent to support the growth of the company. The Health and Safety Management Teams Senior Administrator is a varied role. The primary focus of this role will entail being responsible for managing the overall compilation of project specific documentation within the team and in doing so working closely with the team lead and senior consultants. General tasks may include the accurate and timely preparation/delivery of project submissions and documents, both internally within the team but also to external groups such as clients, architects, contractors. Some of these documents may include the preparation of Preliminary Safety and Health Plans, Design Risk Assessment Trackers, Construction Stage Inspection Reports and the gathering of documents and compilation of project Safety Files. It is also envisaged that the role will include assisting with the preparation of team tender submission and issuance of required documentation critical to the tendering function within the team. As the team and business continue to grow and explore new avenues, daily tasks may change to suit.

Key Responsibilities

• Ensure that management of document revisions is accurate for all team & project documentation. 
• Manage and maintain the administration of the team & current projects across multiple departments (if required).
• Work with the Business Development and Tender Team functions within the business to ensure tenders are drafted, reviewed and issued in a timely manner. 
• Carry out all document control functions – setting up new projects folder and channels, ensuring project set up procedure is followed with clients and internal departments, record incoming and outgoing correspondence within the team etc. 
• Capable of liaising with the team to ensure timely and accurate retrieval of project information.
• Capable of liaising with clients and contractors to ensure timely and accurate submission of relevant information and/or deliverables.
• Proactive monitoring of project procedures and processes, engaging with project teams to address issues and identify improvements. 
• Liaising with project managers, administration staff and project technicians on all documents. 
• Maintaining records and producing regular detailed reports on progress, if requested. 
• Other ad hoc duties assigned by management. 

Essential Requirements

• Strong administration experience. 
• 2-3 years’ experience in a similar role. 
• IT Literacy (Microsoft Word, Excel, Outlook, SharePoint). 
• Construction experiences an advantage. 
• Technically strong with excellent communication and interpersonal skills. 
• An ability to work independently and as a member of a team in a dynamic, fast-paced environment. 
• Attention to detail and organizational skills. 
• Ability to work well under time restraints. 
• Experience with Microsoft Office – Word, PowerPoint, Excel, Access, and Outlook.

What We Can Offer You 

Being part of ORS means more than just a job, it means joining a company that invests in you and your ambitions with transparency, structure and support. 

We are delighted to offer a suite of benefits when you join ORS, which include: 

• Competitive salary 
• Performance-related bonus 
• Pension scheme with matching contributions 
• Remote-first hybrid model – use your home as a base and any of our office locations as you see fit 
• Work from abroad 
• Flexible working hours 
• Access to over 60 health disciplines through our Kara Connect Platform 
• Continuous Professional development (CPD) programme & funding 
• Paid maternity, paternity and fertility leave 
• Company and birthday annual leave days 
• Death in Service benefit 
• Tax saver - travel and bike to work 
• Culture, social, wellness and CPD committees 
• Talent Development Programmes 
• Access to leading career coach Gerry Duffy 

About ORS 

ORS is a world-class multidisciplinary building consultancy with more than 30 years of delivering technical excellence across the built environment. Our mission is simple but powerful: We endeavour to make the lives of our team, clients, partners and communities happier and better in the ways that really matter every single day. 

Don’t just take our word for it! ORS has won numerous awards, recognising our Great Place to Work culture. 

• Winner of the Engineering Consultancy of the Year at the Engineering Excellence Awards 2025 
• Winner of the Graduate Programme of the Year at the Engineering Excellence Awards 2025 
• Winner of the Best Company to Work For at the Irish Design & Build Awards 2024 & 2025 
• Winner of the Best People Development of the Year at the Engineering Excellence Awards 2024 
• Winner of the Recruitment & Retention Strategy at the Workplace Excellence Awards 2024 
• Great Place to Work certified consecutively since 2017 
• Top 3 Company Best Workplaces in the medium-sized category at the Great Place to Work awards 2025 
• Best Workplaces for Health & Wellbeing 2025 Great Place to Work 
• Engineers Ireland CPD Accreditation since 20217 
• Awarded for Hybrid Way of Working at the 2022 Great Place to Work Awards 
• Silver Accreditation through Investors in Diversity 2025 

ORS is committed to creating a diverse and inclusive company culture. We foster a culture of inclusion for all employees that respects and supports their individual strengths and experiences. 

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