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HR Administrative Assistant

BridgestoneDublin€28,000 per yearFull-time

Job Title: Administrative Assistant

Location:  Retail HQ, Ballymount Dublin 12

Department:  HR Department

Reports to:  HR Manager

Standard Work Hours: 37.5


Purpose of Position:

To handle the day to day practical and administrative activities for the HR function as directed by the HR Manager.

Scope:

Recruitment, Onboarding, Employment legislations, Policies and procedure, Training, Performance Management, Grievance and Disciplinary Handling etc.


Accountabilities: 

  • Ensuring vacant positions are filled efficiently
  • Processing and filing all relevant employment documentation for all employees
  • Maintaining personnel records
  • Absence Management records and reporting
  • Assist with payroll / process time sheets and process ad hoc payments
  • Benefits application / confirmation documentation 
  • All other relevant Admin duties associated with the HR Department


Key Responsibilities / Duties:

Recruitment:

  • Advertising roles, CV Screening, liaising with agencies, interview scheduling, initiating set up of new employees on systems


Onboarding

  • Producing Contracts, Induction Training, Handbook issuing,


Document Management

  • Social welfare forms, medical certs, absence forms and benefits etc.
  • Maintain personnel files. 
  • Create company wide communications and distribute HR correspondence


Payroll

  • Liaison between the business and NGA/ main contact point.


Absence Management

  • Arrange Co Dr Appointments – Scheduling times, follow up on reports
  • Disciplinary process administration / note taker


Work Permits

  • Ensure that work permits and visas are up to date and we are legally compliant.
  • Assist in administration regarding apprentice mechanics when they leave to go back to college Re: their entitlements and cover for the duration etc.
  • Compile Monthly HR reports
  • Manage Exit interviews and Prepare references for those who have left.
  • General Support to Managers regarding HR advise and guidance
  • Create regular reports and presentations on HR metrics (e.g. turnover rates)
  • Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
  • Participate in HR projects (e.g. help organize a job fair event)

Person Specifications:

  • A self-starter with a can do attitude.
  • Confident and able to make decisions or to know when to escalate
  • Likes to work independently
  • Used to a busy environment
  • Adaptable to new situations
  • Be Methodical and consistent and self-disciplined


Competencies:

  • Excellent Organisation Skills
  • Competent MS Office User
  • Very strong communication skills required
  • Problem Solving

Qualifications & experience:

  • Qualification in HR or similar discipline
  • Min 2 years’ experience in a busy Administrative role
  • Some HR experience in a retail environment would be preferable

Competitive Benefits package:

  • Basic Salary €28,000 per annum
  • Pension
  • Life Assurance
  • Permanent Health Insurance
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