HR Administrator

Benefits

·        20 days annual leave and 12 statutory days pro rata. Annual leave entitlements increases to 25 days (pro rata) after 5 years’ service and 27 days (pro rata) after 10 years’ service.

·        Working from home and agile working benefits.

·        Flexi-time policy.

·        Annual incremental pay increases on agreed salary scale.

·        Auto enrolment Pension through Standard Life. Employer contribution 4%, employee contribution 5%

·        Occupational Sick Pay Scheme that increases with length of service.

·        Westfield Healthcare cashback scheme.

·        Investor in People Platinum accredited organisation with commitment to development of the staff team through training and learning opportunities.

·        Cycle to Work scheme.

Our Vision, Mission and Values

Our Vision is an inclusive society for all.

Our Mission is to support individuals and families living with disability, autism and brain injury to live the lives they choose.

Our Values are Collaboration, Equality, Dignity, Achievement, Resilience.

Key Duties and Responsibilities

Systems & Technology:

·        Maximise the use of technology to support administrative functions in line with the concept of a paperless office.

·        Support with the implementation and development of all HR systems to ensure continuous improvement of processes.

·        IRIS Cascade / HR System superuser, ensuring systems are utilised to their maximum potential.

·        Responsible for maintenance of accurate HR records.

·        Ensure the accurate and timely upkeep of the HR management information systems.

·        Responsible for maintaining a system for archiving HR records to ensure ease of retrieval.

·        Ensure all policies, procedures, and forms within your area of responsibility meet the ISO9001 standards of document control.

Recruitment:

·        Responsible for administration and compliance of the end to end recruitment process.

·        Deliver a seamless, customer focused service to managers throughout the process.

·        Carry out pre-employment checks, issuing requests for references/Access NI checks/NISCC registration and follow up on same, as required.

·        Supporting and engaging managers through each step of the Recruitment Procedure.

·        Ensuring effective uploading of new start employees onto the IRIS Cascade system.

·        Delivering recruitment training to managers, where required.

Absence Management:

·        Support managers to ensure all absence information on IRIS Cascade is uploaded and accurate.

·        Provide first level advice and guidance on policy and procedure.

·        Support with the monitoring of absence triggers in line with our Absence Management Policy.

·        Support with any absence review meetings up to Stage 2, where required.

Employee Relations:

·        Assist in the minute taking of any meetings pertaining to investigation, disciplinary, grievance, and performance matters.

·        Monitor and communicate probationary and appraisal review deadlines to managers, ensuring compliance with our internal procedures.

·        Completion of correspondence to employees in line with the Probationary Policy.

·        Administration of the Right to Work process, ensuring compliance with all requirements.

Employee Engagement:

·        Support in the delivery of employee engagement activities in line with the organisation’s strategic aims.

·        Deliver a professional, values based and customer focused HR service.

·        Support with the administration for the length of service awards.

·        Maintain up to date knowledge of current NI legislation and case law.

General:

·        Support key HR projects where required.

·        Create and manipulate HR people metrics to support the HR team and wider business.

·        Processing changes to contractual information on IRIS Cascade & ensuring HR files updated accordingly in line with monthly payroll cycle.

·        Support the incremental rise process, utilising IRIS Cascade.

·        Responding to reference requests.

·        Maintain HR records in line with Data Protection and GDPR principles ensuring records are held in accordance with agreed retention schedules.

·        Support the HR Business Partner complete the Annual Monitoring Return and Article 55 Reports.

• Work within Cedar Quality Management System guidance, policy and procedure.

·        Engage positively in team meetings, supervision and appraisal processes.

• Attend training on a regular basis to ensure that all mandatory and personal training and development needs are met in line with company requirements.
• Work collaboratively with the HR and wider team to support the efficient and effective HR service.
• Always promote the Organisation in a positive manner.
• To undertake other relevant duties as may from time to time be assigned.

Essential Criteria

Desirable Criteria