HR Administrator

PURPOSE OF THE JOB: To work as part of the HR Team assisting with the provision of all administrative and human resource matters across the department to ensure the business needs of the department are met. To support the team in the development and implementation of human resources and administrative systems and processes to enable the implementation of change and process improvement within the HR team. To ensure that all responsibilities are carried out in a timely and effective manner and that confidentiality is maintained in all areas relating to the work of the Human Resources Department.

Main Duties and Responsibilities 1. To provide administrative support across a range of human resource areas including, Recruitment and Selection, Equal Opportunities, Employee Relations, Employee Engagement, Learning and Development and Attendance management and Health and Wellbeing. 2. To liaise with line managers and employees and to respond to any general HR enquiries or complaints they may have within agreed timescales. To liaise with other departments to ensure HR processes are implemented effectively. 3. Contribute to the review and development of HR policies and procedures and provide guidance to employees and line managers in relation to current HR Policies, procedures, and practices. 4. To maintain and update relevant human resources databases, assisting in the development and implementation of new ICT systems and technologies to enhance service delivery. Ensure data is accurately recorded on HR systems including JANE HR and GETGOT systems. 5. To provide a range of administrative support to the HR team, including word processing, maintenance of spreadsheets, databases and filing systems. 6. Extract and collate statistical information and reports for both internal and external use, including monthly management and staffing reports, absence reports, KPI monitoring and other reports as required. Provide reports that are accurate, up to date and timely relating to the relevant functional area. 7. To provide note-taking support for disciplinary and grievance cases; employee relation meetings, etc, including associated correspondence, agendas, and records. 8. To assist with the collation of Freedom of Information, Subject Access Requests and, statutory returns relating to all aspects of the human resource service and maintain data and management information as required. 9. To assist in the preparation of the HR Business Plan and HR Reports for the Leadership and Management meeting and Resourcing Committee. 10. To participate in the induction of new staff to the College. 11. Assist with the development and maintenance of mechanisms for the monitoring of quality standards within human resources to ensure quality objectives are met and provide reports on this information within agreed timescales. 12. Support with the planning and organisation of HR related events.

General 13. Comply with and actively promote College policies and procedures on all aspects of equality. 14. Ensure full compliance with Health and Safety requirements and legislation in accordance with College policies and procedures. 15. Ensure full compliance with the College’s quality assurance systems and procedures in accordance with College policies and procedures. 16. Undertake any other duties as required by the College’s Principal and Chief Executive or persons carrying his delegated authority.

The list of duties is not exhaustive. The postholder will be expected to undertake other relevant duties in order to meet any changing operational requirements. TERMS AND CONDITIONS Terms and conditions of employment are those as laid down by the Non-Teaching Negotiating Committee for Further Education in Northern Ireland and will include locally agreed terms and conditions.

Salary Scale Band 4 Scale Column Point 8, £25,992 to Point 18, £30,559 per annum. New appointments will normally be placed on the first point of the scale.

Hours of Work The hours of work will not normally be less than 36 per week. The hours of duty which may be on any of the College sites will be such as laid down to meet the needs of the College and may include periods of duty after, as well as before 5.00 pm on any Monday to Friday.

Annual Leave Entitlement Entitlement to annual leave is 23 days in a full holiday year in addition to 12 public and extra statutory holidays. Entitlement to leave in the first year of employment is pro-rata to the number of months completed.

Pension Scheme There is an Occupational Pension Scheme relating to employment with the College. Further details will be provided on appointment.

Other Employment No other employment should be entered into during the period of employment with the North West Regional College. No employment by or in the service of another person or body should be undertaken except with express approval of the Principal and Chief Executive.

POLICIES All staff have an obligation to comply with the statutory duties relating to Section 75 of the Northern Ireland Act 1998 and will be required to contribute to the implementation of the College’s Equality Scheme drawn up in accordance with this legislation. The North West Regional College as a public authority is committed to the promotion of Equality of Opportunity in accordance with the Northern Ireland Act 1998 Section 75. The College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Smoking is only permitted in designated areas in which smoking bins are located. This document can be made available in a range of formats, please contact HR Services with your requirements.