HR Advisor

Key Responsibilities

To support the Senior HR Advisor to successfully deliver a professional, proactive, customer orientated and high quality resourcing service in support of NIHE objectives.

To ensure all employee resourcing activity is delivered in line with the Housing Executive’s Resourcing Policy, relevant legislation and HR best practice.

To implement the workforce plan in a timely basis.

To implement the Resourcing Policy and any associated policies and procedures.

To provide advice, guidance and support to managers and panel members on employee resourcing issues, including the application of relevant policies and procedures.

To regularly review and update processes and procedures relating to employee resourcing.

In conjunction with relevant recruiting managers and HR Business Partners, develop (and keep under review) all recruitment and selection documentation including job descriptions, specification, selection plans and candidate packs.

To work closely with Organisation Development (OD) in relation to assessment and testing as required including the development of new ways to assess candidates.

To ensure the timely preparation and setting of advertisements for resourcing exercises.

To ensure effective and timely communication with candidates and panels at all stages of recruitment and selection.

To ensure the timely completion of all pre-employment checks including medicals, references and Access NI checks.

To prepare responses to complaints or requests for feedback from candidates, public and legal representatives for final agreement by the HR Manager Resources.

To issue employees with their contracts of employment within the specified legal timeframe.

To ensure all resourcing activity records are held appropriately in line with legislative requirements.

To keep up to date with the latest developments in recruitment best practice and legislation.

To work collaboratively with key stakeholders to ensure an integrated approach to service delivery, for example other HR colleagues, Finance and IT.

To ensure key performance indicators relating to resourcing are achieved and that a high quality service is delivered to the customer.

To provide suitable training for managers in recruitment and selection procedures and techniques as required.

To ensure the production of accurate and timely reports and management information on employee resourcing activities as required, including information required for Corporate Services Reports.

To provide support and resilience to the Employee Services function as and when required.

To undertake project work as directed by the HR Manager Resources using the principles of good project management.

General

To prepare appropriate business cases, tenders and quotations, in line with financial and procurement regulations, policies and procedures and corporate timescales.

To provide a high level of internal and external customer service including taking ownership of customer queries and complaints and following issues through to completion.

To ensure continued and effective working relationships with key internal and external stakeholders, particularly Finance and IT.

To represent the HR Manager Resources as required and provide support and cover for the other Senior HR Advisors across the HR and Organisation Development Departments to ensure resilience as far as practicable.

To undertake the duties in such a way as to enhance and protect the reputation and public profile of NIHE.

To comply with and enforce all NIHE frameworks, policies and procedures, including but not limited to those relating to legal requirements such as equality, health and safety and information governance.

To direct and signpost managers and officers to the appropriate source for issues outside the remit of this post.

To undertake project work as directed by the HR Manager Resourcing using the principles of good project management and in line with NIHE practice.

To participate as directed in the NIHE resourcing activity in line with NIHE Resourcing Policies and Procedures.

To undertake any other duties which may be assigned to meet organisational need and the change agenda and which are reasonably regarded as within the nature of the duties, responsibilities and grade of the post as defined.

Note: This summary of responsibilities and personal duties is not intended to be exhaustive. This role will develop and change in line with strategic corporate programmes and projects.

Knowledge, Skills and Experience

Degree level qualification (Level 6) in Human Resource Management

AND

Minimum of 1 year’s experience working in a Human Resources function to include employee resourcing.

OR

Level 5 qualification in Human Resources

AND

Minimum of 2 years’ experience working in a Human Resources function to include employee resourcing.

(Refer to Qualifications Framework)

Knowledge, Skills and Experience (continued)

Current professional membership of the Chartered Institute of Personnel and Development at Associate Member level or above

OR

Ability to obtain this within 1 year of the closing date.

Knowledge, Skills and Experience (continued)

Can demonstrate relevant HR experience in at least 3 of the 4 areas below:

a) Providing professional HR advice to managers on employee resourcing matters

b) Providing end to end recruitment and selection services

c) Effectively implementing resourcing policies and procedures

d) Providing HR statistics and or reports for managers

Knowledge, Skills and Experience (continued)

Can demonstrate (assessed at interview):

• Excellent planning and organisational skills

• Ability to work accurately under pressure of multiple deadlines

• Strong interpersonal and influencing skills

• Strong customer orientation

• Excellent attention to detail