HR Coordinator

Overview of the role: 

The successful candidate will assist and support the HR team with administrative HR tasks to support the delivery of HR policies, procedures, and processes within the company. We are looking for an enthusiastic driven HR professional to join the team. 

As a dynamic and progressive company, we encourage our employees to be ambitious and forward thinking so if you are seeking continued growth and have a drive to progress within an organisation Veolia Ireland can offer you career enhancement opportunities and the learning and development supports to achieve your goals.

Day to day of the role:

• Point of contact for employees and managers, guiding and advising in line with legislation and company policy on employment matters.

• Responsible for the People metric reports for Veolia Ireland as required monthly - including starters, leavers, absence, headcount, turnover, resignation, onboarding. 

• Processing data changes for employees including changes to contracts (hours, roster, reporting lines etc).

• Support HRBB’s with Employee Relations cases (investigations, Minute Taking, invite letters, scheduling meetings)

• Support HRBP’s with TUPE out/in

• Retirement processes, discussions and offboarding

• Processing invoices through the internal Workday system creating PO’s for suppliers.

• Supporting the HRBP’s with the HR Strategy.

• Supports the performance and objective setting process. 

• Support with design and implement improvements to policy and procedures, documentation and standard letters. 

• Support the starters and leavers process, new starter calls/exit interviews

• Running ad-hoc reports (Veolia annual stats/ Gender Pay Gap / Elevate)

• Probation Reviews follow up with managers and supporting any extension documentation 

• Support the resourcing team where required (references, interview support)

• Organise Occupational heath medicals

• Operate and maintain HRIS system (Workday)

• Ensure all policies and procedures are being applied consistently by management

• Attendance Management 

• Receive and review return-to-work interviews and escalate information for any further actions

• Supporting the Veolia wellness programme and charity events

• Support EPIC (return to work for asylum seekers) and BITC (introduction to work for second level students).

• Keep abreast of any legislative changes that impact Veolia HR policies and update accordingly

• General Administration and Adhoc Duties

Required skills for the role:

• Level 8 qualification in Human Resource Management / Business Studies specialising in HRM

• Previous experience of Workday is advantageous

•  1-2 years experience in a Graduate or demanding HR Administrative position

• CIPD qualified or working towards

• Proficiency in MS Suite / Google Suite

Personal Skills

• Excellent attention to detail

• Must be a team player

• Ability to prioritise duties

• Excellent communication skills both verbal & written

• Ability to multi-task

• Good initiative and pro-active approach to work

• Positive and enthusiastic “can do” attitude

• Ability to think innovatively

• Ability to work to tight deadlines 

• Good interpersonal skills

Please note:

​If you are an EU/EEA national, you will be asked to show proof of right to work in Ireland.

If you are a non-EU/EEA national , you will require current and valid permission to work and reside in the Republic of Ireland.

Information on legislation and guides to the procedures in relation to obtaining greencard permits ,work permits, spousal/dependant permits is available on the Department of Jobs, Enterprise and Innovation website.