HR Executive (Executive Officer Grade)

The opportunity: This is an exciting opportunity to bring your existing skills to new challenges. The HR Executive is a newly created position reporting to the Head of HR. This role will be varied and will require discretion, initiative, and attention to detail. The successful candidate should also possess excellent interpersonal, communication, and organisational skills. As the HR Executive you will contribute to and help to shape our work environment and positive work culture.

The Charities Regulator is the independent statutory body responsible for registering and regulating charities operating in Ireland. Our key function is to increase public trust and confidence in the management and administration of charities.

We regulate approximately 11,500 charities registered in Ireland. It is a complex and diverse sector with charities of varied sizes established for a wide range of purposes including the alleviation of poverty, provision of education, advancement of the arts and the protection of the environment, to name but a few.

We have an ambitious work programme aimed at increasing awareness and understanding of charity regulation and supporting charities, and charity trustees especially, in making sure their organisations are well run. The successful applicant will join the HR team as HR Executive and work closely with the Head of HR. Given the size of our HR team and the organisation, this will be a varied role and an opportunity to help shape the HR function of the organisation.

Employing almost 50 people, our modern city centre office, located in George’s Dock, Dublin 1, is easily accessible by DART, Luas and many bus routes.

About the role of HR Executive

Key responsibilities

This is an exciting opportunity for someone who is looking to build on and further develop their existing HR experience. The role will work closely with the Head of HR, provide HR support and advice, and work to ensure the Charities Regulator maintains a positive work culture.

The duties and responsibilities of the successful candidate will include the following:

• Provide effective, efficient and confidential HR admin support to the organisation

• Respond, research, and resolve HR-related queries in a timely manner - escalating as necessary

• Understand HR policies and procedures and help others to navigate them

• Update and maintain the HRIS/time and attendance system and troubleshoot issues as necessary

• Process new hire and leaver documentation - ensuring all relevant internal and external stakeholders receive relevant data in a timely manner

• Provide administrative support for all HR processes including recruitment and selection processes

• Provide support for the end-to-end recruitment process - ensuring compliance with recruitment and selection processes and relevant legislation

• Act as a note taker for interview boards

• Ensure recruitment records are maintained to a high standard and in line with retention requirements

• Coordinate onboarding of new employees

• Ensure records, documents and employee files are accurately maintained in line with data protection and audit requirements

• Provide assistance and support for audits and ensure a transparent audit trail is visible for all payroll changes

• Actively monitor probation periods

• Support HR function with training and development initiatives and work to further expand this area within the organisation

• Prepare annual leave, sick leave, recruitment and ad hoc HR reports as needed

• Support the implementation of ad hoc projects or initiatives under the guidance of the Head of HR

• Maintain up-to-date knowledge of employment legislation and HR best practice

The above is intended as a guide to the general range of duties and responsibilities associated with the post and is intended to be neither definitive nor restrictive. It will be subject to periodic review with the post holder. The Charities Regulator retains the right to amend role profile and allocate resources within the Charities Regulator in the most appropriate manner and in accordance with business needs.

Location: 3 George's Dock, IFSC, Dublin 1.

The organisation has a blended working policy which enables staff to work remotely on certain days (up to a maximum of two days per week). Travel may be required to regional locations on occasion and when this occurs, appropriate travel and subsistence arrangements will apply.

Working hours: This role is 35 hours per week over 5 days (Monday to Friday).

Annual leave: Annual leave for the position is 23 days per annum, rising following 5, 10, 12 and 14 years’ service on the grade. This allowance, which is subject to the usual conditions regarding the granting of annual leave, is based on a five-day week and is exclusive of the usual public holidays.

Salary scale: Executive Officer (Personal Pension Contribution) **

€37,919 – €39,860 – €40,956 – €43,094 – €45,010 – €46,864 – €48,711 – €50,519 – €52,366 – €54,207 - €56,160 – €57,469 – €59,335 LSI¹ – €61,216 LSI²

¹ After three years satisfactory service at the maximum.

² After six years satisfactory service at the maximum.

*Salary scale is correct as at 1 August 2025.

**New entrants to the public service will commence at the first point on the scale. Different pay and conditions may apply if, immediately prior to appointment, the appointee is already a serving Civil Servant or Public Servant. The rate of remuneration may be adjusted from time to time in line with Government pay policy.

You will have the opportunity to contribute to our mission which is to regulate the charity sector in the public interest to ensure compliance with charity law and support best practice in the governance and administration of charities. In addition to achieving our vision of a vibrant trusted charity sector that is valued for the public benefit it provides, there are also great benefits to working at the Charities Regulator.

Below are just some of the benefits that the Charities Regulator has to offer:

• Inclusive and collaborative work environment

• Personal development opportunities through employer sponsored academic education, paid study leave and extensive in-house training and development programmes

• Public sector pay rates, pension benefits and annual leave entitlements

• Wellbeing initiatives, health initiatives, employee networking initiatives, confidential employee assistance programme

• 35 hours a week of attendance at work. Some flexibility in working hours may be considered at the request of the candidate.

• The organisation has a blended working policy which enables staff to work remotely on certain days (up to a maximum of two days per week). Applications are assessed based on business needs and the arrangements may be subject to change.

• City centre office easily accessible location

• Tax saver tickets, Bike to Work Scheme and bike storage onsite

• Positive and professional work culture

About you

Essential experience, skills, knowledge and qualifications:

The Charities Regulator is seeking to appoint an individual who possesses the following, to a level appropriate to the role of Executive Officer.

(a) Have obtained in the Leaving Certificate Examination a minimum of grade D at Ordinary (or Pass) level in Mathematics and Irish or English, having obtained a minimum of Grade C in at least five subjects at Higher (or Honours) level papers;

Or

(b) Have passed an examination(s) which would be acceptable to the Charities Regulator as being of at least an equivalent standard of the Leaving Certificate;

And

• At least 2 years’ experience working in a HR environment

• Acts with integrity and treats HR data with confidentiality and discretion

• Flexible and can adapt to a fast-paced environment and work off own initiative

• The ability to work well as part of a team and build strong working relationships with colleagues and stakeholders

• Excellent IT skills, with a high level of competency in the Microsoft Office suite

• A good working knowledge of HR Information Systems

• High standard of accuracy in both written and numerical work with a keen eye for detail as evidenced in your application, in comparison to other candidates

• Excellent organisation and administration skills

• Good time management and the ability to prioritise and meet deadlines

• The ability to work unsupervised and as part of a team

• Excellent interpersonal and communication skills as evidenced in your application, in comparison to other applicants

• A good understanding of GDPR

Candidates must have the above experience and qualifications on or before 25 February 2026.

Desirable experience, knowledge and skills:

• Human Resource Management or related third-level qualification

• Experience working in a public sector or regulatory environment

• A good understanding of the Code of Practice for Appointment to Positions in the Civil and Public Service

• While not required specifically for the role, fluency in or a working knowledge of the Irish language is advantageous

Candidates should have all the abilities required of a HR Executive with the Charities Regulator. In particular, candidates must demonstrate in their applications and during the selection process that they have the following competencies, which are required for the role, by reference to specific achievements and relevant examples in their career to date:

• People Management

• Analysis and decision making

• Delivery of results

• Interpersonal and communication skills

• Specialist knowledge, expertise and self-development

• Drive and commitment to public service values

Further information regarding each of the above competencies is available in Appendix A, which sets out the Public Appointment Service’s Executive Officer competency framework.