HR Executive

Organizational Area

HSE West and North West (working into the areas of Galway, Roscommon, Mayo, Sligo, Leitrim & Donegal)

Position Summary

Working as part of the Operations and HR team the HR executive for this position will work a 2.5 days per week taking on all aspects of human resource administration for our teams in the West and Northwest. This essential role will adopt people and culture strategies for the support and development of Mental Health Ireland staff in this region, and be involved in all HR matters throughout all stages of an employment lifecycle from recruitment, onboarding, contract management, grievance, performance management and offboarding.

The applicant must have the necessary experience and capacity for lone working and to work on their own initiative.

The Person

The successful candidate will have a minimum of 3 years’ experience working in a HR function, with experience in a relevant mental health and related community/voluntary sector as a clear advantage.

You will be required to have: (Essential Requirements)

·        Proven experience in Human Resources (minimum 3 years).

·        A recognised third level qualification in Human Resources / Organisational Psychology or equivalent (NFQ Level 8).

·        Evidence of CIPD qualified.

·        Strong interpersonal skills and the ability to communicate clearly with a range of different stakeholders.

·        Ability to deal with confidential and/or sensitive information in an appropriate professional manner.

·        A demonstrable understanding and knowledge of employment legislation and best practice standards.

·        Provide excellent communication, both written and verbal.

·        Promote a culture of teamwork through building effective relationships.

·        Provision of advice and guidance to line managers in relation to HR matters.

·        Provide guidance on performance management and people development.

·        Assist in the development/review of an appropriate suite of best practices, processes, policies and procedures which are in line with current employment legislation and best practice.

·        Understanding the benefits, challenges and support required of roles that require lived experience and are peer led.

·        A proven track record of working in a team environment.

·        Commitment to the mission values & strategy of Mental Health Ireland.

·        Knowledge of the health and social policy context in which Mental Health Ireland operates.

·        Strong administration and organisational skills with a focus on record keeping.

·        Excellent organisational and ICT skills (Information Communication Technology).

·        A high level of motivation, experience and capacity for lone working and working on one’s own initiative.

·        To have their own car, a clean driving licence and indemnify Mental Health Ireland on their Insurance policy in line with revenue requirements

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

The following experience is a distinct advantage.

·          Demonstrable experience of working in the mental health and voluntary sectors

·          Understanding of co-production in practice.

·          Familiarity with the importance of adhering to the principles of good governance.

·          Previous experience working and dealing with section 39 pay and conditions

Main Responsibilities

1.      Recruitment

·        Lead on the development of job descriptions and job adverts within your assigned area.

·        Ensure shortlisting and interview panels meet the role requirements and that all panelists are trained on the recruitment process, unconscious bias and best practice standards of recruitment and selection.

·        Following up with successful and unsuccessful candidates as laid out in the Mental Health Ireland recruitment process.

·        Obtaining references for successful candidates and ensuring references are verified and validated.

·        Producing offers of employment and 5-day statements in line with legislative requirements.

·        Oversee the administrative function of recruitment and selection and participate on interview panels as required.

2.      Onboarding.

·        Producing contracts of employment in line with employment legislation and compliant with Mental Health Ireland policy and procedures.

·        Ensuring employee handbook provision to all new employees in your region.

·        Conducting Mental Health Ireland Welcome Experience, an onboarding and induction with new employees and ensuring employee onsite onboarding is organized with local line management.

3.      Ongoing HR activities.

·        Provide proactive comprehensive HR service and advice to staff and managers in your area.

·        Ensure the probation process is applied effectively and consistently in the organisation.

·        Work closely with the HR executive and Finance team in head office.

·        Deal effectively with HR related queries from staff and managers.

·        Manage employee relations matters in accordance with relevant legislation, policy and best practice.

·        Ensure staff with lived experience of mental health challenges are supported in their roles, feel connected to their team and to the wider Mental Health Ireland team.

·        Participate in the development and implementation of HR policies and procedures.

·        Provide HR policy guidance and interpretation to line managers.

Take responsibility for the management of grievance and disciplinary issues and support and advise line managers on disciplinary and grievance issues, ensuring that policies and procedures are followed, and assist in disciplinary and grievance meetings, when necessary, with the support of the Operations, Governance and Compliance Manager

·        Work with the team to ensure Mental Health Ireland’s performance management system is proactively managed across the organisation.

·        Administer salaries, including salary scale adjustments and increment scheduling advice to Payroll.

·        Source appropriate training programmes and providers in line with public procurement policy and Mental Health Ireland budget allocation for training.

·        Ensure accurate records are maintained in line with current legislation.

·        Prepare HR reports and statistics as required for the Operations, Governance and Compliance Manager.

·        Manage relationships with all stakeholders internal and external.

·        Complete regular HR audits to ensure employee files, policies and procedures are up to date

4.      Offboarding

·        Administer the retirement, and resignation, of employees in your region at the end of their employment lifecycle.

·        Conduct and evaluate exit interviews to contribute to evidence-based knowledge of employee experiences in Mental Health Ireland

5.      People and Culture

·        Be an integral part of developing a culture of employee wellbeing within your region and sit on the staff well-being working group to bring local insight into the national conversation.

This list is not exhaustive but serves to reflect the nature of the duties included in the role. Given the nature of the organisation and the need to respond to changes on an ongoing basis, the role is subject to change over time

Working Week

18.5 hours per week, operating 2.5 days out of 5 days per week with occasional out of hours work required to align with service needs.

Annual Leave

14 days (pro-rata calculation from annual allowance of 28 days)

Remuneration

The Full Time salary for this post is analogous with the 2025 WRC agreed Section 39 HSE-funded salary scale, in line with HSE Grade V, Point 1, €49,633 per annum.

The Part Time Salary for the post (Pro rated) will be €24,817 per annum.

This role is funded by HSE West and Northwest (working into the areas of Galway, Roscommon, Mayo, Sligo, Leitrim & Donegal)

Probation

6 months

Contract Length

Specified Purpose Contract for 36 months.

Benefits

·         Employee Assistance Programme.

·         Bike to Work Scheme.

·         Good Friday is a Privilege Day (Day off)

·         Defined Contribution Pension Scheme.

·         Incremental Pay Scale in place.

·         Company Sick Benefit.

Other requirements specific to the post

·         2 appropriate References.

·         Garda Vetting Clearance.

·         Full driving license and access to own transport is a necessary requirement to carry out the duties and responsibilities of this post.

Short Listing

Applicants will be short listed for interview based on the information supplied on their CV and letter of application at the closing date.

Criteria for short listing are based on the requirements of the post as outlined in the post specific requirements, duties, skills, competencies and/or knowledge section of this job specification.