HR&OD Coordinator
KEY PURPOSE OF THE JOB: As a member of the HR & OD team the post holder will be required to:
• Provide and develop a high quality HR & OD Service to the Council in support of the corporate plan & strategic workforce plan.
• To operate in a dynamic and changing environment, inputting to creative solutions to HR & OD issues and challenges, and provide professional advice on innovative HR & OD.
• Provide accurate and timely procedural support and information to Employees, Line Managers and Customers on a range of Human Resources issues.
KEY DUTIES AND RESPONSIBILITIES
Responsible for the efficient administration of relevant service areas (see below) and provide interchangeability at Administrator level, in all designated areas.
Provide a comprehensive and confidential administrative support service across the Unit.
Responsible for administration of workforce analytics and associated maintenance and production of reports.
Responsible for maintaining the documents and records management system for the Unit.
Responsible for efficient administration, to include input, maintaining and update, of HR & OD Information Systems.
Responsible for ensuring Information Systems are operating to maximum efficiency and effectiveness and ensuring integrity and accuracy of the data held on systems.
Carry out on-the-job training with end users on Information Systems and provide delivery of training on aspects of Induction.
Administration of HR & OD invoices to include raising purchase orders, coding and payment in accordance with agreed timescales and procedures.
Provide effective advice and support to the Council’s Departments and Units on generalist Human Resources issues at an advisory level.
Provide support and advice to line managers in relation to the implementation of Human Resources related policies and procedures.
As directed, assist with the preparation of Monthly / Year End Reports such as Equal Opportunities and Absence. Also assist in preparing reports and statistical returns to relevant Council Departments, external bodies and Council Committees.
Promote equality of opportunity and access in service delivery and in employment of staff through the mainstreaming of equality within the Council.
Liaise with the other Administrators in delivering the day to day service requirements within the HR & OD Unit, as required.
Ensure compliance with Council policies and procedures and operate within the highest standards of management and personal behaviour, which reflect the core values and behaviours of the organisation.
Assume a range of Human Resources generalist responsibilities at an advisory level to include the following:
Provide advice and support to line managers on Human Resources issues;
Provide advice and guidance on all relevant legislation and national, regional and local conditions of service;
Develop, maintain and test the Unit’s Information Systems, as required;
Provide cover for the other Coordinator and Administrators.
Depending on your allocation, the services are: • Human Resources: o Employee Relations o Trade Union Relations o Recruitment & Selection o Job Evaluation o Attendance Management & Occupational Health
• Organisation Development: o Organisation Development, to include Organisation Design o Leadership & Development, to include Leadership o Performance Management o Elected Member Development o Health & Wellbeing
• Payroll & Systems: o Workforce Analytics and Planning o Information Systems o Documents and Record Planning
Note: The post holder should be aware that the responsibilities and functional areas of the post may be subject to change as a result of organisational change. The Council therefore reserves the right to change the duties of the post by adding to or amending the range of functional responsibilities. The post holder will be required to be flexible and adaptable to meet the changing needs and requirements of the organisation.
Qualifications & Experience
It is essential that applicants have a minimum of:
QUALIFICATIONS 1.1 – 5 GCSE passes at grade A-C, NVQ level 2 or equivalent.
EXPERIENCE 1.2 – Three years’ relevant experience in both of the following areas of responsibility: • Administration • Maintaining a computerised Information System
Where applicants do not hold the qualifications as outlined in 1.1 above, they must demonstrate a minimum of five years’ experience as outlined in 1.2.
Knowledge
• A working knowledge of computerised Human Resource Information Systems.
Behavioural Competencies 1.3 – Managing Performance Sets clear, aligned, high standard performance goals and objectives for self, others and the organisation.
2.2 – Developing our Own Capability Looks for opportunities to learn and develop in order to deliver and add value to their own role.
3.3 – Meeting Customer Needs Establishes the needs of customers and strives to ensure that these are met.
4.3 – Achieving Results Takes personal responsibility for making things happen. Shows motivation and perseverance in overcoming obstacles and achieving results.
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