HR Officer

Position Overview

The HR Officer is responsible for supporting the Human Resources department in all HR-related functions, including recruitment, employee relations, absence management, performance management, training, compliance, and HR administration. The role ensures HR operations are carried out smoothly, professionally, and in alignment with organisational policies, labour regulations, and equality legislation.

Key Responsibilities

1. Recruitment & Onboarding

• Assist in preparing job descriptions and posting job advertisements.
• Screen applications, shortlist candidates, and coordinate interviews.
• Support the onboarding process by preparing employment contracts, orientation programs, and induction schedules.

2. Employee Relations

• Act as the first point of contact for employee queries on HR policies and procedures.
• Support in managing workplace conflicts, grievances, and disciplinary procedures.

3. Absence & Attendance Management

• Monitor and record staff absences (sickness, annual leave, and other leave types).
• Ensure accurate absence reporting and documentation in line with company policy.
• Provide guidance to managers and employees on absence procedures.
• Support return-to-work processes and liaise with managers on long-term absence cases.
• Work with payroll to ensure absences are accurately reflected in pay.

4. Equality Monitoring & Article 55 Review

• Prepare and submit annual equality monitoring returns to the Equality Commission for Northern Ireland.
• Support the development and review of the Article 55 Report, ensuring timely submission and full compliance.

5. Performance Management

• Assist in administering performance appraisal systems.
• Track probation reviews, appraisal schedules, and provide feedback support.
• Maintain accurate performance records.

6. Training & Development

• Identify training needs and help coordinate training activities
• Maintain training records and evaluate training effectiveness.

7. HR Administration & Compliance

• Maintain employee personnel files and HR databases.
• Ensure compliance with labour laws, equality legislation, and organisational policies.
• Assist in preparing HR reports
• Support payroll preparation by providing relevant employee information (e.g., absences, new hires, resignations).