HR Operations Assistant

RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”.

For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings. We are proud that RCSI ranks fifth in the world for “Good Health and Well-being” in the Times Higher Education #SDG #SDG Impact Rankings 2024. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose.

Innovating for a Healthier Future 2023-2027 is RCSI’s new five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals – with a particular focus on Goal 3, which targets good health and well-being. More details about RCSI can be found at www.rcsi.ie; in particular, I would point potential applicants towards the 2023 Institutional Review document, which gives a comprehensive overview of RCSI’s governance and breadth of scope – Access here

RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”. We seek candidates whose experience to date has prepared them to contribute to our commitment to the “Race Equality Action Plan 2025-2029” at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent.

About the post:

To provide on-going support across the HR function, primarily focusing on execution of monthly payroll administration and employee set–up and record management, in a professional, efficient and friendly manner.

This is an ideal opportunity for an enthusiastic early career HR Professional looking to commence a HR role working in a fast paced and dynamic environment. It is a fundamental requirement of the role that the candidate has great attention to detail, an ability to work autonomously and can demonstrate they can meet deadlines.

If successful, you will be joining a dynamic, friendly and supportive team and you will gain access to experienced professionals and access to training opportunities to grow your HR skill and expertise.

Job Responsibilities

• First point of contact for HR administrative queries and RCSI policies and procedures, escalating more complex issues to our HR Partner unit.

• Contract generation and administration for all staff of the university. Ensuring personnel records are up to date and stored securely, in line with GDPR requirements.

• Maintain and ensure efficient data entry of all relevant personnel records on the

Human Resources Information System (CoreHR) and assist in annual upgrades to the system.

• Ensure that correct starters, leavers and employment change data is produced for each payroll process and ensure accurate execution of RCSI’s monthly payroll for > 1,000 employees.

• Maintaining and updating personnel files and HR systems incl. time and attendance administration system (i.e. Annual, Sick, Maternity and other leave records for all employees).

• Assist in the documentation and maintenance of a suite of standard operation procedures in relation to all aspects of the monthly payroll execution.

• Preparing routine and ad hoc reports on contract management, time and attendance and other areas of HR administration.

• Undertake other projects and duties appropriate to the post as may be assigned to you from time to time.

• Other general HR administration and related duties.

Knowledge & Experience – (Essential):

• Have completed Bachelor's Degree in Human Resource Management or be undertaking a HR qualification and/or CIPD certification, or other relevant equivalent

• Relevant experience in a fast-paced environment, ideally within a HR or people focused setting

• Strong attention to detail and accuracy is essential.

• Proven administrative experience with strong computer proficiency, including skills in Microsoft Office Suite (Excel, Word, PowerPoint), managing data, creating reports, and supporting operational efficiency through effective use of digital tools and systems.

• Highly motivated and enthusiastic with strong communication and interpersonal skills.

• High level of organisational skills with a proven ability to work in a dynamic, detail orientated environment

• Ability to work with multiple priorities and to meet challenging deadlines.

• Conscientious approach to work and ability to deal with issues with empathy and discretion.

• The ability to work on your own initiative, be self-motivated, whilst also working as part of a team

• Experience working in a large, complex organisation

Desirable Skills

• Prior experience working in a HR environment will be seen as an advantage for candidates

• Experience working with the Core HRIS or similar HR/Payroll system

We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we’d love to hear from you.

Employee Benefits

RCSI make sure you have the resources you need to thrive by offering a wide range of benefits in areas including time away, finance, community, health, and well-being and insuring your financial future. Below are some additional benefits available to you as an RCSI employee:

• Minimum of 20 days annual leave, plus an additional 6.5 Privilege days

• Flexible/hybrid working options for colleagues across many roles

• Additional leave options incl. paid maternity leave, paternity/parental leave, study leave

• 7% Employer pension contribution

• Onsite gym €10 per/mth incl. classes and PT sessions

• Childcare support 20% discount at Giraffe

• Free eye test and annual flu vaccination

• TaxSaver commuter tickets and Bike to Work schemes

• A site sustainability team focusing on the environmental initiatives; Green Campus Initiative

• Competitively priced café and restaurant

• Equality, Diversity & Inclusion forums, and network groups

• Employee assistance programme with Spectrum Life

• Learning and Development training programmes incl. LinkedIn Learning for career progression

• Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, Group Scheme discount on numerous brands

• Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, Summer BBQ

• Ticket Draws for events including; Rugby, Taste of Dublin, Dublin Horse Show, theatre, music & comedy events