HR Operations Officer

Nature & Duration of Contract

Permanent Wholetime

A reserve list may be created for the filling of this post. This reserve list may be used if this post becomes vacant again within twelve months.

Department / Function

Human Resources

Reporting To

ATU HR Operations Manager or any such other person as may be appointed by the President or assigned from time to time.

Location

Any ATU Campus (Galway City, Letterkenny, or Sligo)

Essential Qualifications and Skills

▪ have the requisite knowledge, skills and competencies to carry out the role to a high standard;

▪ be capable and competent of fulfilling the role to a high standard;

▪ have obtained at least Grade O6 (formerly D3) in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise;

Desirable Qualifications and Skills

Desirable

▪ A relevant undergraduate qualification to degree level (level 8) or a relevant HR professional qualification/accreditation is desirable.

▪ Experience in a HR Generalist or Specialist role, at an appropriate level; ideally with a strong working knowledge and experience of Compensation, Leave & Benefits

▪ Experience of positive engagement with unions on work related matters

▪ Demonstrate experience of working with inter disciplinary teams.

▪ Excellent communication and interpersonal skills; written and verbal with strong presentation proficiency.

▪ Up to date knowledge of employment law including experience of developing and implementing HR policies and procedures.

▪ Demonstrated ability to apply judgement and flexibility in a busy work environment.

▪ Chartered member of CIPD.

▪ Understanding of the issues facing Higher Education in Ireland.

Skillset/Competencies

▪ Experience of simultaneously managing multiple projects and competing priorities to tight deadlines while maintaining accuracy and attention to detail.

▪ Demonstrated skills and experience in developing solutions to complex issues and supporting others with same.

▪ Knowledge and understanding of the broad remit and work of HR with a particular emphasis on compensation, leave and benefits.

▪ Strong analytical skills with an ability to solicit, prepare and present meaningful information to a broad spectrum of internal and external stakeholders.

▪ Ability to communicate clearly and effectively, both in writing and orally, with staff at all levels across the university.

▪ Acts genuinely and with integrity, in a manner that builds trust and engages and motivates others.

▪ Understands the mission, purpose, and objectives of the university, and embraces change and transformation within area of responsibility.

Overview of the Role

The HR Operations Officer will discharge organizational and administrative guidance and supervisory management responsibilities within the ATU HR function primarily focused on post hire Onboarding, Compensation and Leave & Benefits.

Duties

▪ A key element of the role will be to enhance the range, quality, and timeliness of HR operations services and provide support and advice to management and HR colleagues.

▪ Lead, supervision and support for relevant HR activities with a primary focus on post hire Onboarding, Compensation and Leave & Benefits.

▪ Act as a point of contact for management, staff and unions on post hire related HR operations matters.

▪ Ensure adherence to all relevant legislation, circulars, sectoral agreements and ATU policies and procedures including responsibility and oversight for all effective management and processing of staff leave applications and associated pay related matters.

▪ Administrative and line management of designated members of the HR team.

▪ Proactive and positive collaboration with Finance Team and other related stakeholders on pay related matters including being HR Operations lead for payroll processing and approvals.

▪ Provide advice and support to management, colleagues, and staff across a broad range of HR operations matters.

▪ Advise on HR issues relating to Compensation, Leave & Benefits and terms & conditions of employment, including positive collaboration with internal and external stakeholders to resolve queries in a time efficient manner.

▪ Guidance and support for the successful completion of related HR projects.

▪ Deputise for the HR Operations Manager as required.

▪ Represent HR on ATU committees and sectoral groupings as required.

▪ Contribute and support the development and implementation of the ATU HR strategy and strategic plan.

▪ Ensure that the university complies with current employment legislation, equality, and other appropriate legislation, having regard to Department of Further and Higher Education, Research, Innovation and Science and university regulations.

▪ Advise and support the development and implementation of relevant HR policies and procedures.

▪ Foster positive employee relations and collaborative working relations and open communications across the university.

▪ Ensure the accuracy of information contained on all personnel records and conform to requirements of the Data Protection Act and other relevant legislation.

▪ Positively contribute to the development and implementation of appropriate management information systems.

▪ Undertake other related duties as may be assigned from time to time.

▪ The nature of the work may require working outside normal working hours as required from time to time.

▪ The appointee will carry out the lawful instructions of the President and comply with the requirements and regulations of the Minister.

Salary

Grade VII Salary Scale (€60,011 – €78,016)

Candidates external to the sector may be appointed up to the 3rd Point (€63,193) of the Salary Scale in accordance with University Policy

Hours of Work

35 hours per week