HR Ops Coordinator

Your Responsibilities

• Daily CV screening inside Occupop

• Reject obvious disconnects without asking

• Move strong fits to shortlist

• Contact good candidates quickly

• Schedule interviews using preapproved time slots

• Complete first round screening calls

• Draft contracts from templates, ready for singing. 

• Coordinate all induction forms

• Prepare work-permit documentation packs

• Trigger induction pack to new starters

• Notify team leads of new starters via Teams

• Log induction completions when the office collects forms

• Provide twice weekly updates: Monday and Thursday

• Keep everything tidy, accurate and moving

Your Speed Rules

• All new applicants screened within 24 hours

• Strong candidates contacted within 24 hours

• No candidate sits untouched for more than 48 hours

• Interviews offered within 2–3 working days

Tools You’ll Use

• Occupop (ATS)

• Microsoft Teams

• PDF induction pack

• Simple checklists

• Irish work permit website

Who You Are

• You’re fast, structured, and allergic to lose ends

• You have experience in high volume recruitment admin, preferably in engineering/ manufacturing

• You know how to work in an ATS

• You’re comfortable with local hiring and basic right to work steps

• You can handle work permit paperwork calmly

• You love checklists, timelines, and clear processes

• You communicate crisply and keep things moving without being chased

• 10–15 hours per week (depending on volume)

• Fully remote, flexible, but must complete daily check-ins in Occupop

Your Mission

Keep our recruitment and onboarding pipeline running so we respond to good candidates quickly