HR Systems Administrator

Overall role and context:

The HR Systems Administrator supports the maintenance and optimisation of the University’s HR Information System (PeopleXD). Reporting to the HR Information System Lead, the role works with HR, Finance and IT teams to ensure smooth day-to-day operation, accurate reporting and compliance with GDPR and security protocols. The post-holder is responsible for system configuration, data validation, reporting, training and documentation and contributes to wider HRIS initiatives in line with the HRIS Strategic Roadmap.

Principal duties and responsibilities:

The HR Systems Administrator will have the following duties and responsibilities:

▪ Maintain and support the HR Information System (PeopleXD) by providing technical support to resolve day-to-day issues, monitoring and responding to requests received through the HRIS inbox, configuring approved changes to workflows, parameters, reference data and access profiles, and ensuring system processes align with governance standards and University policy.

▪ Produce and validate Insight reports and dashboards to support HR, Finance and workforce planning, and assist the HRIS Lead in the preparation and validation of statutory submissions including Public Sector Numbers (PSN), Gender Pay Gap and other statutory reports requested by the Higher Education Authority and other external bodies.

▪ Contribute to HRIS projects by testing new functionality, supporting integrations, documenting changes and assisting in the deployment of new features in line with the HRIS Strategic Roadmap.

▪ Support GDPR and internal security compliance by maintaining accurate user access, performing regular data and security audits, and documenting system configurations and processes for audit readiness.

▪ Provide training and guidance to HR colleagues and end users on system features and reporting, and maintain up-to-date user guides, FAQs and HRIS content on staff platforms.

▪ Carry out data cleansing and updates following HR and security audit checks.

▪ Other appropriate duties as may be assigned from time to time.

Person Specification – Qualifications, Knowledge, Experience & Skills

• Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise.

• Proven experience administering and supporting a HRIS with hands-on experience in configuration, system updates, user setup and issue resolution.

• Experience working with PeopleXD across its key modules, such as Personnel/People Management, Recruitment, Payroll, Expenses, Security, Workforce Management and Insight Reporting.

• Experience producing and validating reports and dashboards to support HR, Finance and workforce planning.

• Good understanding of HR processes and best practices, particularly within a higher education or public sector context.

• Experience supporting or participating in HRIS projects such as testing, integrations or feature rollouts.

• Familiarity with user access control, security protocols and GDPR requirements.

• Strong understanding of the importance of data quality and accuracy in maintaining HR information systems.

• Proficiency in Microsoft Office, particularly Excel, for data analysis, validation and reporting.

• Strong analytical and problem-solving skills.

• Excellent interpersonal and communication skills with the ability to explain system functions clearly to non-technical users.

• Highly organised with the ability to manage competing priorities and deadlines.

• Ability to handle sensitive and confidential information appropriately.

Hours of Work:

The appointee will be required to work 35 hours per week together with such additional hours as may be required from time to time for the proper discharge of their duties.

Salary:

Staff Officer Salary Scale: €51,723 - €61,863