HR & Training Administrator

MAIN DUTIES

• Liaising with managers and training providers, to arrange approved training and development activities for staff.

• Coordinate training delivery from scheduling online or in person events, booking trainers, training rooms and refreshments.

• Provide support to managers and staff, on a range of HR information systems including employee databases, time and attendance & the Odyssey Training Portal.

• Undertake administrative duties in relation to the Purchase to Pay system, creating purchase orders, matching invoices and tracking budget information.

• Administration of a range of performance review processes in line with Odyssey procedures.

• Support a culture of continuous improvement, administering a range of staff surveys, exit interviews, etc. setting targets for improvements with the Head of HR.

• Provide administrative support in the recruitment and on boarding of new staff, using a range of IT systems [GetGot, PAMS, DocuSign, job boards] as well as preparing recruitment and employee documentation.

• Administer the work experience process including liaising with schools, colleges, universities and internal managers following up on all required paperwork.

• Produce a range of monthly, annual and ad hoc reports, including supporting the production of reports for the Equality Commission and Department of Statistics, where confidentiality is paramount.

• Managing & handling confidential and sensitive information.

• Any other duties as requested by your Line Manager

All OTC staff are expected to:

• Maintain excellent working relationships with other staff and volunteers.

• Ensure the delivery of BEET to all our customers and be committed to the Odyssey ethos and objectives.

• Be committed to and work in accordance with our Safeguarding, Health & Safety, Equality and other established policies and procedures.

• Be flexible undertake such other duties that may be required including occasionally working evenings, weekends and public holidays, if required.

SELECTION CRITERIA

Essential Criteria

• A minimum of 6 months recent experience working in an administrative role.

• Proficient in the use of Microsoft Packages (Word, Outlook, Excel, PowerPoint).

• Strong verbal and written communication skills.

• Methodical approach with a high level of attention to detail.

• The ability to work well as part of a team.

Desirable Criteria

• CIPD qualified or working towards qualification.

• Experience in the use of HR Databases, time & attendance software, Purchase to Pay systems.

• Experience of administering a training platform.

Salary

Circa £22,737.00 per annum, dependent on qualifications and experience.

Benefits

The Odyssey Group has a range of benefits which it offers to full and part time staff .

• Free car parking.

• 33% Discount in the W5 cafe, including coffee and 10% discount in the W5 shop.

• Complimentary tickets to Belfast Giants and friends and family access to W5.

• Holidays commence at 31 days per year.

• Contributory pension scheme, life assurance, paid sickness benefit and a health cash plan.