HR & Training Officer

Our Business

H&J Martin Limited are a Fit Out and Facilities Management company operating throughout the UK and Ireland. As part of the Lagan Specialist Contracting Group our mission is to provide Construction, Fit Out and Facilities Management solutions in an environment where people feel safe, secure and valued.

Role Overview

Reporting directly to the Head of HR for the H&J Martin Group of Companies, the role holder will be responsible for providing generalist HR and Training support across business departments in NI, ROI and GB and delivering a first-class service to both its internal and external stakeholders.

What you’ll do The following reflect the main tasks associated with the position and are not intended to be exclusive or exhaustive:

Human Resources

• Provide advice and guidance on individual employee relations cases, ensuring that these are well managed and meet the requirements of the Company’s Management Standards, best practice and employment legislation. Provide assistance with the preparation of all necessary documentation in relation to these employee relations cases.

• Work closely with members of the senior management team as well as line managers, providing them with expert guidance, coaching and support on the full range of HR activities (including HR Management Standards, terms and conditions of employment, absence management, restructuring, performance management etc.), in order to ensure a consistent and fair approach to people management throughout the Company.

• Assist and support the Head of HR in managing any restructuring or TUPE processes as required.

• Ensure all managers have the necessary information to complete performance appraisals, to include advising managers when appraisals are due to be completed and systems are updated to reflect the completion of these with any actions recorded.

• Responsible for the management of the absence management process, including proactively identifying when employees have reached an absence trigger and providing line managers with the necessary support and guidance to manage these cases.

• Conducting exit interviews with voluntary leavers and providing an analysis of recent trends.

• Ensure collation of monitoring information for all vacancies and completion of necessary paperwork for the preparation of the annual Equal Opportunities Return, as well as the required collation and reporting of diversity metrics and statistics.

• Responsible and accountable for the creation and implementation of a Company Health and Wellbeing strategy and continually assess and analyse the impacts of these activities across the business.

• Management of or support to specific projects as and when required e.g. Annual Pay review, bonus review, etc.

Training

• Support the organisation’s learning and development agenda to ensure that people at all levels of the organisation possess and develop the skills, knowledge and experience to fulfil the short and long-term ambitions of the organisation and that they are motivated to learn, grow and perform.

• Create a training needs analysis from the annual employee appraisals and liaise with the relevant parties in relation to the coordination and scheduling of internal and external training.

• Liaise with trainers, vendors, and internal stakeholders to ensure training needs are met.

• Maintain and update the relevant systems in relation to training records, attendance logs etc.

• Manage CITB grant applications and claims, ensuring all eligible training is recorded and submitted in line with CITB guidelines.

• Track and report on CITB funding, maintaining accurate documentation and liaising with CITB representatives as needed.

• Stay up to date with CITB funding opportunities, changes in criteria, and deadlines to maximize grant recovery.

• Design a suite of Management training programmes and schedule training sessions for line managers as and when needed.

General

• Ensure that an analysis of KPI’s and reports are produced on a monthly basis to the Head of HR to facilitate Management and Board reporting.

• Actively participate in the Company’s Annual Engagement survey and work closely with the Head of HR and management team to analyse the results of the survey, provide feedback to employee groups, gain feedback and opinions regarding areas of improvement and assist with the creation and implementation of departmental Action Plans for ongoing and continuous improvements to be made across the business.

• Timely and accurate maintenance of HR information systems including the management of the Company’s electronic filing system.

• Attend and take minutes of meetings as appropriate.

• Deputise for the Head of HR as necessary.

• Any other reasonable duties which may be required.

What you’ll bring As a HR & Training Officer your main skills and experience will include:

Essential Criteria

• At least two years’ experience in a generalist HR role advising middle to senior management within a commercial and fast paced business environment where you have worked as part of a HR team.

• Experience of providing an HR service to teams operating in Northern Ireland, Great Britain and Republic of Ireland.

• Experience of handling and balancing a variety of responsibilities and issues simultaneously, prioritising tasks and working effectively as part of a team, allocating work and developing HR team members.

• Experience of supporting the delivery of an organisation’s learning and development strategy.

• Able to take initiative and ownership, demonstrating both tenacity in problem solving and a meticulous attention to detail.

• Good working knowledge of current and impending employment legislation.

• Excellent interpersonal skills to build strong working relationships and regularly collaborate with a broad range of internal and external stakeholders.

• Excellent IT skills - with particular reference to Microsoft Word, Excel and Outlook.

• Competent user of HR database system(s) and creating accurate and timely records and reporting.

• Full driving license.

Desirable Criteria

• CIPD Level 5 qualified.

• Relevant third level qualification or equivalent.

• Previous experience of using Hallmark PAM’s HR system and GetGot recruitment platform.

How we'll reward you Of course, we ensure that our benefits package is competitive and allows you to enjoy your downtime. As well as a competitive salary we’ll provide a wide selection of lifestyle offers, development and learning programmes, services and support designed to help you manage and balance your work/life priorities.

Our benefits include:

• Excellent Annual Leave allowance with the ability to purchase additional days leave each year.

• Occupational Sick Pay.

• Car allowance.

• Paid subscription to relevant professional body/institution.

• Life assurance.

• Employer pension contribution.

• Health Cash Plan with money off dental, optical, chiropody, physiotherapy to name just a few…

• Access to hundreds of deals and discounts for major retailers, restaurants and service providers.

• Cycle to work scheme.

• Additional day’s leave each year to support your choice of Volunteering activity.

• On site Gym and Wellness Hub at our headquarters in Belfast open 7 days a week.

• Discounted Gym membership.

As an organisation that has been awarded Platinum status, the highest accolade to be awarded by Investors in People, we are continuing to invest in our people development and this role is no exception!