Human Resources Administrator

Overview of Role

The HR Administrator will work within the HR Team of Corporate Services and will play a vital role in supporting our people and BIM through a range of Human Resources activities, helping us create a positive impact for all stakeholders. This role will report into the Head of HR and will hold the responsibility for key administration and analysis tasks as well as a number of projects within the HR Team.

Key Responsibilities

General HR Administration

• Provide an effective, efficient and confidential administrative support function to the HR Team.

• Maintain the HRIS with accurate information on employee profiles and ensure all global documents are updated when required.

• Maintain a strong understanding of all policies and procedures and provide advice to staff where required.

• Assist with onboarding new staff including dealing with all relevant documentation and ensuring all relevant internal and external stakeholders receive relevant data for smooth onboarding.

• Assist with processing of leavers and ensuring all relevant internal and external stakeholders receive relevant data for smooth exiting process.

• Manage the administrative processes in relation to various leave types and ensure that these are adequately inputted and reported in relevant systems.

• Conduct reports on sick leave and absenteeism and action, unless escalation is required.

• Manage the payroll report, ensuring all changes are supported with adequate documentation where required (e.g. staff salary updates/changes re: absence/leave, new starters, leavers).

• Ensure a transparent audit trail is visible for the Payroll Changes report.

• Provide HR data to the finance team to assist with payroll administration.

• Deal with employee and BIM pensioner queries as they arise and providing assistance if required.

• Provide assistance and support for auditing procedures.

• Deal with procurement administration process on behalf of the HR Department.

• Provide reception cover, where required.

Recruitment

• Liaise with HR Team to ensure the various roles are advertised on the correct channels.

• Assist the HR Team and hiring managers with scheduling interviews and conducting reference checks when required for preferred candidates.

• Participate on interview panels when required.

• Support the HR Team in relation to the Employee Induction Programme, ensuring all induction presentations are up to date with new Strandum developments and circulars etc.

• Ensure the completion of all relevant documentation for colleagues’ personnel files.

• Ensure Organisational Chart is up to date.

• Ensure up-to-date job descriptions are on all employee files.

• Set up all new hires onto Strandum and ensuring all annual leave is pro-rated where required.

• Train all new hires on Strandum.

• Support the Graduate Recruitment Programme and any work experience programmes BIM may engage in.

Key Responsibilities

Budget Management

• Ensure compliance with financial processes via BIM’s electronic payment system.

• Provide monthly budget reports to the HR Manager.

• Process payments for all HR Suppliers.

• Ensure procurement requirements are adhered to.

Learning and Development

• Engage with Learning and Development Group and source courses that align with colleagues and organisational requirements.

• Develop portfolio of training providers and courses.

• Carry out analysis and reports on learning and development requirements and outcomes.

• Book all external courses for staff, ensuring information regarding cost and rebate period is noted on the employees file.

• Liaise with the HR team to ensure all training is approved prior to booking the relevant course.

BIM Schemes for Employees

Manage the administration of range of schemes available to colleagues including but not limited to VDU refunds, Healthcare Schemes, Cycle to Work Scheme and Tax Saver Scheme.

Other

Act as Access Officer and engage with BIM’s Equality, Diversity and Inclusion commitments.

Perform any other related duties as might reasonably be required and which may be assigned from time to time.

Please note the above list is not intended to be an exhaustive list of all responsibilities and activities required for the role.

Essential Experience and Qualifications

• HR related qualification, complete or in progress.

• A minimum of 2 years’ experience of working in an administrative function ideally in HR.

• Demonstrate an understanding of business processes across various areas to include HR and payroll.

• Demonstrate an aptitude and ability to identify processes for improvement and be capable of delivering such a project to a successful conclusion.

• Good interpersonal skills and an ability to work with and effectively communicate with stakeholders.

• Effective organisation and administration skills.

• Good time management and the ability to prioritise and meet deadlines.

• The ability to work unsupervised and as part of a team.

• Good written and verbal communication skills in addition to effective numeracy skills.

Desirable Experience and Qualifications

• Experience of Microsoft Dynamics NAV.

• Public sector HR experience.

• Public sector procurement experience.

Personal Attributes Required for the Position

• Dynamic and reliable.

• Capable of working independently as well as being an effective team player, with drive, initiative and creativity.

• An aptitude for precision, attention to detail and commitment to quality results.

• Flexible approach.

• Strong interpersonal and communication skills, with the ability to work diplomatically in resolving issues with internal stakeholders.

• Good judgement, decision-making, analysis and problem-solving skills.

• Excellent attention to detail.

Salary

Remuneration is in accordance with the Public Sector, Department of Finance approved Salary Scale for Executive Officer with a salary range €37,919 to €61,216 (as of 1st August 2025) per annum pro-rated with time worked.

Appointment will be at the first point of the pay scale unless the candidate is currently employed within the public services.

You will become a member of the Single Public Service Pension Scheme if you are not currently a member of a public sector pension scheme (or have not been a member in the past six months). Salary and Pension Scheme are subject to public sector approved norms and take account of recent service in the public sector in line with relevant circulars and rules.