Human Resources Administrator

Job Purpose:

To assist and support the HR team with the administration of Human Resources Activity.

To assist in the support and development of systems which promote good office practice.

You will be responsible for carrying out necessary administration for the HR department including recruitment and selection, pre-employment checks, monitoring and reporting, maintenance of personnel files, maintenance and accurate updating of the HR system, note taking and related tasks as required within the function.

Administrative support may be required within the broader Organisation Development and Communications Directorate (ODC).

Key Responsibilities:

To provide administrative support for activities within the HR department including:

·        Administrative support for the HR team.

·        Schedule recruitment interviews and invite applicants accordingly.

·        Assist with issuing new and existing staff with a range of HR documentation including offer letters.

·        Assist with processing paperwork in connection with vetting procedures including reference requests, pre-employment health questionnaires and police checks.

·        Issue all new employees with an ID badge.

·        Be the AccessNI counter signatory, you will verify documentation and process electronic AccessNI applications.

·        Maintain the HR system and update employee data.

·        Create and maintain spreadsheets and monitoring and tracking information

·        Maintain manual filing system in respect of employee records (adhering to the General Data Protection Act guidelines).

·        Attend relevant seminars, conferences, workshops etc. as required.

·        Archive and/or dispose of HR records in accordance with the systems in place and the requirements of ISO 9001:2015

·        Assist in the preparation and compiling of reports on any aspect of HR Activity

·        Contribute to continuous improvement with the HR team.

·        Support and assist with process and compliance audits.

·        Work to agreed HR/other policies, procedures and practices as well as any other arrangements in place.

NB: Specific duties will vary from time to time: the above list is intended to indicate the general nature of the post and is not exhaustive. The post holder will be expected to be flexible in supporting Triangle by undertaking any related responsibilities which are commensurate with this grade.

The post holder is bound at all times to observe the strict rules of confidentiality applicable to work in this Directorate.

Working Relationships:

The HR Administrator will need to establish and maintain effective working relationships with the following:

·        The HR Team

·        Colleagues across the Directorate

·        Colleagues in other departments organisation-wide

·        Board, Executive and Leadership Team members

·        Internal and external customers, suppliers, visitors, and stakeholders

PERSON SPECIFICATION:

Experience & Education/ Training

Essential Criteria:

·        A minimum of 4 GCSEs (or educational equivalent) at grade C or above including English and Mathematics.

·        A minimum of 2 years’ administrative experience within a busy office environment

·        Experience of working effectively with Microsoft Office applications including Word, Excel, Outlook etc.

Desirable Criteria:

·        A minimum of 2 years’ experience within an HR environment

·        A relevant Administrative or Computer Operation qualification e.g. ECDL, RSA/OCR Word Processing Stage II.

Skills and Abilities

·        Excellent organisational skills and time management.

·        Good attention to detail and accuracy.

·        Flexible approach to working and adaptable to change.

·        The ability to work on own initiative, as well as part of a team.

·        Ability to prepare information for reports and/or other documents.