Human Resources Generalist

Position: Human Resources Generalist Grade IV

Contract: Permanent Full time

Hours: 35 hours,Mon - Fri (Onsite)

Salary range: HSE Consolidated pay-scale 1stMarch 2023

Reporting to: The Human Resources Manager

Responsible to: The Head of Operations and Administration

ESSENTIAL SKILLS:

• Minimum Level 6 Qualification in Human Resources, or a related field (CIPD qualification is preferred).
• Experience in HR in a Healthcare setting is essential, ideally with a minimum of 2 years.
• Strong understanding of HR policies and procedures, employment law, and best practices.
• Ability to work both independently and as part of a team, demonstrating initiative and problem-solving skills.
• Excellent organisational and time management skills with the ability to manage multiple priorities.
• High level of communication skills (both verbal and written) and interpersonal skills.
• Proficient in IT systems, including HR management systems and Microsoft Office applications.

JOB OVERVIEW

The person appointed will operate as a generalist and provide a comprehensive and efficient administrative service to the Human Resource Department, as well as providing administrative support to the Human Resource Manager and assisting with the strategic development of the service to meet changing organisational needs.

DUTIES AND RESPONSIBILITIES:

RECRUITMENT & SELECTION

• Management of the end to end recruitment processes to attract and retain staff in collaboration with line managers under your directorate.
• Manage and Implement onboarding procedures to integrate new employees effectively in line with the Hospital Recruitment and Onboarding Policy.

HR SUPPORT & ADVICE

• Act as the first point of contact for all HR related queries ensuring timely resolution to the departments assigned under your directorate.
• Manage the HR email inbox.
• Schedule employee training as and when required.
• Prepare and Audit training compliance reports quarterly for the departments assigned under your directorate
• Promote and implement health and safety procedures to align with company and legislation requirements.
• Performance Management - Work closely with line managers under your directorate in relation to staff reviews/appraisals ensuring effective feedback.
• Attend, as required working groups and Committees of the Hospital.
• Provide administration support for HR special projects as they arise to the HR Manager.

HR COMPLIANCE AND OPERATIONS

• Ensure that HR policies and procedures comply with legal regulations and industry standards.
• Maintain accurate and up to date staff records and manage HR Systems
• Liaising with the Payroll Department and ensuring appropriate information is processed to salaries with regard to starters and leavers, change of contracted hours, promotions, extension of contracts etc.
• Maintain and manage Clontarf Hospital employee surveys and collate the date for the HR Manager.
• Ensuring staff complement / staffing levels are not exceeded in any Department and keeping the appropriate records of agreed staffing levels per individual Department.
• Ensure all HSE reports are completed and returned in a timely manner.
• Liaising with the Occupational Health regarding pre-employment medicals, referrals to Occupational Health Physician etc and maintaining Occupational Health records for staff personnel files.
• Processing and maintaining records of Maternity Leave, Parental Leave, Force Majeure, Leave of Absence etc for staff and also maintaining records in relation to change in terms and conditions etc for staff.

HR TIME AND ATTENDNACE SYSTEM

• Updating the HR System both Personnel and Time in relation to any changes in staff details, contracts, leave arrangements, rosters etc., as detailed in HR Standard Operating Procedures.
• Set up Staff on the T&A system and to set up/ issue out ID/ swipe cards to staff.
• Provide user support to all line managers and staff throughout the Hospital, including issue resolution and ensuring speedy turnaround of queries.
• Report to and be accountable to the Human Resource Manager in all matters relating to the Personnel Function.

PERSONAL ATTRIBUTES

• Excellent communication and interpersonal skills with the ability to interact and network with all levels of stakeholders in the Organisation.
• Excellent organisational, time management and administration skills; with process focused experience.
• Strong team working skills with the ability to collaborate and build effective working relationship with others.
• Results orientated with capacity for responsibility, accountability and individual initiative.
• Ability to process work professionally and efficiently in a busy, fast paced and dynamic work environment.

HEALTH AND SAFETY

• Candidates or any person holding the office must be free from any medical condition which would render them unsuitable to hold the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

• For the purposes of satisfying the requirements as to health, it will be necessary for each successful candidate before he/she is appointed to undergo a medical examination by a qualified medical practitioner to be nominated by the Chief Executive or designated officer. Any irregularities reported as a result of this examination which render the incumbent unsuitable for the post must be remedied /addressed before appointment.

• Health Promotion - The Hospital is committed to promoting healthy lifestyles for both patients and staff. Staff are expected to participate in initiatives to support better health and well-being in line with the Hospital objectives.

ANNUAL LEAVE

• ·Annual leave and public holidays are granted in accordance with the provision of the Organisation of Working Time Act. 1997.

• Your annual leave entitlement will be advised to you by the Human Resources Department in your contract of employment. Leave may be based on a number of factors such as grade, years of service and whole-time equivalency.

SELECTION CRITERIA

• Selection criteria outline the qualifications, skills, knowledge and / or experience that the successful candidate would need to demonstrate for the successful discharge of the responsibilities of the post.

• Applications will be assessed against the eligibility criteria to see how well individual experience and skills satisfy these criteria and match the needs of the post. Applicants will be subject to short listing based on the information provided in their application and Curriculum Vitae

OTHER REQUIREMENTS SPECIFIC TO THE POST

• The post holder may be required to perform other duties as appropriate to the post, which may be assigned to him/her from time to time, and to contribute to the development of the post while in office.
• This job description will be subject to review in the light of changing circumstances.
• It is not intended to be exhaustive but should be regarded as providing guidelines within which individuals work.
• The duties and responsibilities detailed above reflect the present service requirements and may be subject to review and amendment to meet the changing needs of the service.

Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process.

Please note this competition can be closed early in the event of large volume of applicants.