Human Resource Generalist

Human Resource Generalist

Office-Based Role: Murphy Facility Solutions, Deerpark Business Complex, Dublin Road, Carlow, R93 VW70

Contract: Full Time, Monday to Friday 8:30 am - 5 pm

Salary: Commensurate with experience

Murphy Facility Solutions is a growing company that currently employs over 170 people. We are currently seeking applicants for the role of Human Resource Generalist.

Key Responsibilities:

• Maintain & co-ordinate the Company Human Resource function
• Coach, support and mentor management team & site supervisors in the application of HR, employment legislation & Company Policies
• Liaise with Company HR Consultants on HR matters and policies
• Ensure company policy compliance, coordinate the annual updating of employment contracts, handbook, job requirements & job descriptions for all positions
• Assist the Company recruitment processes to include organising, advertising, sourcing, interviewing, reference checks and selection in line with requirements
• Manage administrative paperwork during recruitment and onboarding of employees
• Organise & distribute employee contracts and handbooks & following up on their completion
• Manage general HR queries and provide Management with relevant guidance, support, documentation & information regarding HR processes & policies
• Deal with employee issues as they arise including absence, grievances, disciplinaries, dispute resolutions etc. in line with best practise and legislation
• Assisting Management with planning, monitoring and appraisal of employee work results, hearing & resolving employee grievances and disciplining employees
• Ensure legal compliance by monitoring and implementing applicable human resources, conducting investigations, maintain records, representing the company at hearings as required
• Maintain weekly time, attendance, leave & absence records liaising employment entitlements with payroll & employees
• Actively target absenteeism by developing & implementing an Absence & Attendance Policy
• Organise & control employee files, maintain HR records as required by the Company & in accordance with Legislation
• Coordinate induction training for new & re assigned employees, oversee the training & development needs of all departments
• Prepare employees for work assignments by organising training and certification compliance, following up on work results
• Maintain employee training matrix
• Set up mobile phones and IT requirements for service employees as approved by Management, dealing with employee issues with existing phones, IT and maintaining appropriate logs
• Point of contact for office IT concerns or issues, working closely with the Company IT Support Providers
• Complete human resource operational requirements by scheduling and assigning employees, following up on work results
• Regular Meetings with Management to provide progress updates on HR and report on HR matters for Management to review and authorise procedure
• Succession and contingency planning for payroll, human resources, accounts and reception roles
• Co-ordinate & authorise annual leave & other leave for office-based employees ensuring all office roles are continuously maintained and peak times have full complement
• Keep abreast of Employment law legislation changes, maintaining professional & technical knowledge
• Assist and cover leave in the payroll function – the preparation of a high volume weekly payroll using SAGE and ERP system
• Assist with audit support related to payroll & HR procedures

Additional Duties:

• Maintain & compliance with NSAI ISO accreditation cycle
• Data Protection Officer by ensuring GDPR compliance
• Maintain Company Fleet Register
• Advertise on & maintain Company social media platforms
• Contribute to improving efficiencies in IT systems used in HR processes
• Administration Support where required

The ideal candidate must have:

• Minimum of 3 years Human Resource experience
• Relevant third level qualification in HR discipline is essential
• Ability to analyse, interpret and present information
• Human Resource Management & Performance Management
• Experience in Human Resource software - Sage HR or similar
• Payroll processing experience a distinct advantage
• Organised with ability to plan & prioritise workload effectively to meet deadlines
• Strong time management and relationship building skills
• Extensive knowledge of employment legislation
• Excellent customer service in both written & oral communication processes
• Willingness to be a team player & ability to work on own initiative
• Excellent IT skills – MS Office Applications
• Highest level of confidentiality, professionalism and integrity

Benefits:

• Competitive Salary commensurate with experience
• Free on-site parking
• Bike to Work Scheme

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