Inward Production Locations Coordinator

OUR CULTURE & COMMITMENTS

At Fís Éireann/Screen Ireland, we are proud to foster a workplace culture built on creativity, inclusion, and respect. Through our Kind framework, we place equal importance on wellbeing, lifelong learning, sustainability, and equity, diversity and inclusion (EDI). We actively support our employees to thrive personally and professionally, offering opportunities to grow their skills, contribute to meaningful projects, and be part of a collaborative community. We are committed to building a workforce that reflects the diversity of the audiences we serve and the stories we support on screen. We warmly welcome applications from people of all backgrounds, experiences, and perspectives who meet the requirements of the role, and we celebrate the unique contributions that each person brings to our organisation.

ROLE OVERVIEW

Reporting to the Head of Inward Production, the Inward Production Locations Coordinator will play a key role in supporting Screen Ireland’s Inward Production function, which aims to attract international film and television production to Ireland and facilitate national projects. The role will support the effective promotion of Ireland as a world-class filming destination through the management and development of Screen Ireland’s online locations database, coordination of project materials, and assistance in marketing and promotional activities. The post holder will be responsible for ensuring that systems, processes, and information related to inward production are accurate, up-to-date, and efficiently managed. They will assist in the coordination of project queries, scripts and location breakdowns, the creation of promotional lookbooks, and logistical support for location recces. The role requires a high level of organisational, communication, and IT skills, along with the ability to work collaboratively and effectively in a fast-paced, dynamic environment. This is an Executive Officer grade position, requiring the ability to take ownership of assigned areas of work, contribute to problem-solving and continuous improvement, and support the delivery of Screen Ireland’s strategic objectives under the guidance of the Head of Inward Production. The role reports to the Head of Inward Production and may evolve in line with organisational priorities.

FUNCTION OVERVIEW

The Inward Production function at Screen Ireland strategically promotes Ireland as a premier screen content production hub by fostering relationships with local and international producers and maintaining robust industry collaborations. This involves building strategic partnerships with entities like IDA, Enterprise Ireland, and Tourism Ireland, and developing initiatives that enhance production levels and industry growth. The function supports a network of regional and Dublin-based stakeholder partnerships, oversees the Screen Ireland locations database, and contributes to marketing campaigns. By staying abreast of industry trends, seeking new opportunities, the function ensures Ireland's competitiveness and innovation in the global market.

JOB GRADE / REPORTING LINE

It is anticipated that in order to have the required skills and competencies, the Executive Officer post will be at the First Point level. This role reports to the Head of Inward Production. Reporting structures may be reviewed periodically to reflect business needs.

KEY RESPONSIBILITIES

Operational and Administrative Support

• Provide a professional and efficient administrative service to the Head of Inward Production, ensuring the smooth day-to-day operation of the function.
• Manage and maintain the Screen Ireland online locations database, including uploading, editing, and curating images and content to ensure accuracy and usability.
• Liaise with third-party vendors and internal teams regarding system functionality, updates, and data quality assurance.
• Ensure records, correspondence, and project files are maintained in line with Screen Ireland’s information management policies.

Project Coordination and Support

• Support the coordination and delivery of inward production projects, including the preparation of scouting materials, image galleries, presentations, and lookbooks.
• Assist with the coordination of location recces and the logistical arrangements associated with visiting production teams.
• Undertake script analysis and location breakdowns to identify suitable Irish locations for incoming productions.
• Support the delivery of Screen Ireland’s inward production strategy through data collection, reporting, and stakeholder liaison.

Communications and Promotion

• Assist the Head of Inward Production in the development of promotional materials and presentations to highlight Ireland’s production offering.
• Contribute to updates of website content and promotional collateral to support Ireland’s visibility as a filming destination.
• Support coordination of meetings, events, and engagements with international and national stakeholders to promote Ireland as a filming location.

Continuous Improvement and Collaboration

• Contribute to process improvements to enhance the efficiency and effectiveness of inward production operations.
• Collaborate with colleagues across Screen Ireland to ensure alignment of activities, sharing of information, and delivery of organisational priorities.
• Maintain a high standard of professionalism, teamwork, and customer service in all interactions with internal and external stakeholders.

 The postholder will contribute flexibly across the team, supporting colleagues with activities aligned to the Executive Officer grade. This collaborative approach ensures opportunities for shared learning, role development, and responsiveness to team priorities. This job description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs.

KEY REQUIREMENTS ESSENTIAL

• At least three years of relevant experience in administration, operations, or project coordination, preferably within film, television, the creative industries, tourism, or a similar field.
• A strong track record in managing and delivering projects or administrative tasks with precision, efficiency, and a keen eye for detail.
• Demonstrated competence in handling digital systems or databases, including the ability to upload, edit, and maintain high-quality content and information.
• Advanced IT skills, with hands-on experience using digital tools for workflow management, reporting, and communication (such as MS Office, SharePoint, CRM, or web-based platforms).
• Excellent written and verbal communication abilities, including preparing, editing, and formatting reports, presentations, and promotional materials.
• Proven capability to juggle multiple priorities, consistently meet deadlines, and perform effectively under pressure in a dynamic, fast-paced setting.
• Experience working collaboratively within a small, agile team and building strong working relationships with both internal colleagues and external partners.
• A professional, organised, and proactive mindset, demonstrating sound judgment and a commitment to delivering work to the highest standards.

KEY SKILLS - PAS CAPABILITY FRAMEWORK

In accordance with the 

, candidates will undergo assessment and interviews focusing on the following 

Core Capabilities: 

• Building Future Readiness
• Evidence-Informed Delivery
• Leading and Empowering
• Communicating and Collaborating

 *Accessible Plaintext of the Capability Framework for the various public sector grades is available at: 

Building Future Readiness

The post holder will demonstrate openness to change and innovation, contributing ideas and embracing new technologies to enhance the efficiency and effectiveness of the Inward Production function. They will show adaptability in a dynamic environment, using digital tools confidently to improve workflows and outcomes. A commitment to continuous learning and professional development will be evident through their willingness to seek feedback, apply learning, and remain responsive to emerging industry trends.

Delivering Excellence

This role requires a strong results orientation, with the ability to plan, prioritise, and manage multiple tasks to meet deadlines while maintaining accuracy and attention to detail. The successful candidate will demonstrate resilience and flexibility in managing competing priorities, adopting a proactive and solutions-focused approach. They will take pride in delivering work to a consistently high standard and in contributing to the overall effectiveness of the Inward Production team.

Evidence-Informed Delivery

The post holder will use sound judgment and analytical ability to inform decision-making, drawing on information from a variety of sources to provide clear insights and recommendations. They will approach challenges with logic and initiative, demonstrating a structured and professional approach to problem-solving. Discretion and confidentiality will underpin all aspects of their work, ensuring that decisions are made responsibly and in line with organisational standards and policies.

Leading and Empowering

The post holder will act with integrity, self-awareness, and professionalism, setting a positive example for others and contributing to a supportive and collaborative team culture. They will take ownership of their work, demonstrate accountability and initiative, while contributing ideas for process improvement and operational excellence. The ability to share knowledge, support colleagues, and contribute to the collective success of the team will be central to their approach.

Communicating and Collaborating

Effective communication and collaboration are key to success in this role. The Executive Officer will communicate with clarity, professionalism, and respect, adapting their style to suit different audiences and contexts. They will build positive relationships with colleagues, stakeholders, and partners, promoting cooperation and mutual understanding. They will contribute to a positive team environment where information is shared openly, and collaboration is valued as a means of achieving shared goals.

Equality, Diversity and Inclusion

The successful candidate will demonstrate an understanding of and commitment to equality, diversity, and inclusion, ensuring these principles are embedded in all aspects of their work. They will foster a respectful and inclusive culture where diverse perspectives are valued, and will consider the impact of decisions, processes, and communications on different groups. They will act as a role model for fairness and integrity, contributing to Screen Ireland’s vision of a supportive, inclusive, and equitable workplace.

DESIRABLE ATTRIBUTES

• Awareness of, or a strong interest in, the screen production sector, including film, television, or content creation, with an understanding of Ireland’s production landscape.
• Familiarity with locations management or film production workflows, such as location scouting, securing permits, or coordinating production logistics.
• Experience supporting the promotion or marketing of projects, including involvement in the creation of visual, digital, or presentation materials.
• Understanding of the Irish public sector environment, with knowledge of governance, compliance, and accountability standards.
• Experience working with creative professionals, production companies, or cultural agencies, and an understanding of their operational contexts and requirements.
• Demonstrated commitment to equality, diversity, inclusion, and sustainability in professional practice.
• A qualification and/or formal training in a relevant discipline such as film studies, media, communications, or business administration (NFQ Level 6 or higher).
• Proficiency in the Irish language is considered an advantage.

ROLE DETAILS AND TERMS

• This position is at the Executive Officer level and is remunerated at €37,919 per annum. This role will be filled in line with Public Pay Policy at the first point of this Salary Scale unless the successful candidate is appointed from an existing public sector role. 
• This is a full-time permanent contract position.
• The successful candidate will be required to sign the Screen Ireland Code of Conduct.
• The role will have a 6-month probation period.
• Will report directly to the Head of Inward Production.
• The post will be based in Dublin.
• Annual leave (excluding bank holidays) of 23 days.
• Start Date as soon as possible.

ELIGIBILITY TO COMPTE & CERTAIN RESTRICTIONS ON ELIGIBILITY

Citizenship Requirement Eligible candidates must be: 

• A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; 
• A citizen of the United Kingdom (UK); 
• A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or A non-EEA citizen who has a stamp 4 visa1 or a stamp 5 visa.

SHORTLISTING / SELECTION PROCESS

Screen Ireland may, where necessary, apply a shortlisting process in order to manage the number of candidates progressing to interview. While applicants may meet the stated eligibility criteria, the volume of applications may mean it is not practical to call everyone forward for assessment. In such circumstances, shortlisting will be based on the information provided in your cover letter, curriculum vitae, and responses to the questions set out in the job description. Particular emphasis will be placed on how applicants demonstrate the required core capabilities, as outlined in the Public Appointments Service (PAS) Capability Framework, alongside any desirable attributes identified for the role. This process is designed to identify those candidates who, based on the evidence provided in their application, most closely match the role requirements. It does not imply that other candidates are unsuitable or incapable of undertaking the role; rather, it ensures that those whose qualifications, experience, and capability alignment appear most relevant are invited to interview.

SELECTION PROCESS

The selection process for roles within Screen Ireland may include one or more of the following stages:

• Shortlisting of candidates based on the information provided in their application (CV and cover letter).
• Written exercise or assessment, which may take place online or in person.
• Presentation or other role-relevant exercises.
• Interview(s), conducted either online or in person.
• Work sample or other tests/assessments as deemed appropriate for the position.

 Candidates invited to participate in any stage of the process will be provided with full details in advance. It is the responsibility of applicants to ensure that their contact details are accurate and up to date. If you are invited to interview or assessment and are unable to attend at the specified time, it may not be possible to reschedule, and your application may be deemed withdrawn from the competition.

GUIDANCE FOR APPLICANTS

To ensure fairness and consistency, all candidates are advised to structure their application and interview responses using the 

STAR method:

• S – Situation: Outline the background or context.
• T – Task: Explain the challenge or responsibility you faced.
• A – Action: Describe the specific steps you took.
• R – Result: Share the outcome, learning, or impact.

 During the selection process, candidates will be assessed against the Core Capabilities outlined in the 

 for the relevant grade. We strongly encourage applicants to:

• Refer to the relevant grade capabilities when preparing examples.
• Choose clear, specific examples that demonstrate how their experience meets the capability requirements.
• Reflect both technical/professional expertise and behavioural competencies in their responses

COMMITMENT TO EQUALITY, DIVERSITY & INCLUSION

Screen Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of the workforce. Screen Ireland is under the aegis of the Department of Culture, Communications and Sport.Screen Ireland is commitment to the future success of the industry through strategic investments in talent and skills with diversity, equity, and inclusion at its core. We understand that fostering a positive culture, underpinned by values of fairness, sustainability, diversity, equity, and inclusion, is crucial in attracting and retaining talent.As an inclusive organisation, we actively work towards promoting diversity and inclusion throughout the entire screen sector. Our comprehensive approach to capacity development ensures that every initiative is designed to be accessible to all, reflecting our dedication to a diverse and equitable industry. In our recruitment activities, we prioritise creating a workforce that exemplifies diversity and equality, setting a new benchmark for excellence and inclusivity. Screen Ireland welcomes all to join us on this path towards shaping a screen industry that celebrates collective talent, and the strength found in diversity.

ACCESSIBILITY & REASONABLE ACCOMMODATIONSS

Screen Ireland is committed to ensuring an inclusive and accessible recruitment process. If you require reasonable accommodations at any stage of the selection process, please let us know by emailing recruitment@screenireland.ie. We will make every effort to provide the necessary arrangements to support your participation. If you have any questions about accessibility or the accommodations process, please contact our Human Resources Team as outlined in the relevant job advertisement on our 

OUR COMMITMENT TO SUSTAINABILITY

Fís Éireann/Screen Ireland is committed to embedding sustainability across our organisation and the wider screen sector. Through our 

Kind

 Sustainability Plan, we champion environmentally responsible practices in our day-to-day operations, support sustainable production through funding and industry initiatives, and encourage our staff and partners to reduce environmental impact. We see sustainability as integral to building a resilient, innovative, and responsible screen industry that will thrive for future generations.

QUERIES

If you have any questions regarding this competition or the recruitment process, please contact the HR Team at recruitment@screenireland.ie. We are happy to provide further information on the role, the application process, or accessibility and reasonable accommodations.

CANDIDATES' RIGHTS: REVIEW PROCEDURES

Screen Ireland is committed to fairness and transparency in its recruitment and selection processes. While Screen Ireland is not formally bound by the Commission for Public Service Appointments (CPSA) Code of Practice, we do follow its principles and guidance in managing review requests. Candidates who wish to request a review of any aspect of the selection process may do so, and such requests will be considered in line with the spirit of the CPSA Code of Practice. The Code can be viewed on the Commission for Public Service Appointments website: 

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BENEFITS AT SCREEN IRELAND

• Maternity/Adoptive Leave pay. 
• Paternity Leave pay. 
• Parental and Parent’s Leave 
• Paid Sick leave 
• Bereavement and Compassionate Leave 
• Study and Exam Leave 
• Hybrid Working (subject to role) 

• Professional Membership Fees 
• Educational Assistance 
• Contributory Pension 
• Employee Assistance Programme 
• Marriage Leave 
• Taxsaver 
• Bike to Work Scheme