Junior Receptionist

A career at Arup offers you the chance to make a positive difference in the world. Independently owned and independently minded, Arup is the creative force at the heart of many of the world’s most prominent projects in the built environment. We believe that flexible arrangements, such as hybrid working, create a more inclusive way of working that supports our diversity and the wellbeing of our people.

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally. Founded to be humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigour to shape a better world.

Are you passionate about making a difference where you live and work? At Arup, our primary goal is to develop a truly sustainable built environment. Join Arup, and you will find yourself in a place where imagination, technology and rigor meet to solve some of the world’s most urgent challenges.

For over 75 years, Arup has pushed the boundaries of what design and engineering can achieve. Founded by Ove Arup in 1946, we are an independent and purpose-driven firm with over 18,000 designers, engineers, planners, advisors, and experts from many disciplines worldwide. In Ireland, we have more than 800 staff in our offices in Dublin, Cork, Galway, and Limerick.

We are currently looking to recruit a receptionist to join our team in our Dublin HQ. This is an exciting and challenging role and the successful candidate will work in a fast-paced environment. As a receptionist in our Dublin office, the successful candidate will be the interface between the company and our clients, the friendly face that greets visitors and manages the front desk of our organisation. Your role is crucial as you will be the first point of contact for clients and guests.

Your responsibilities

⦁ Meet and greet all guests/clients.

⦁ Answer all switchboard calls and dispatch callers to the most appropriate internal staff member in a prompt and professional manner.

⦁ Ensure that the front office is managed efficiently and that all visitors/calls are dealt with in a timely, professional and friendly manner.

⦁ Manage all incoming and outgoing correspondence by mail and email.

⦁ Providing general administration support including processing invoices, booking meeting rooms where required and other administration duties.

⦁ Dealing with and booking travel request.

⦁ Post management (sign for all deliveries, distribute deliveries, ensure post is ready for collection)

⦁ Assisting with any ad hoc duties that may arise.

Your Education/Profile

⦁ 2+ years experience in a Receptionist role within a corporate environment

⦁ Excellent telephone manner

⦁ Excellent communications and interpersonal skills

⦁ Professional demeanour, excellent customer service skills

⦁ Good working knowledge of MS Word, Excel and Outlook

⦁ Minimum Leaving Certificate education or equivalent

⦁ ECDL or equivalent computer qualification

What to expect at Arup:

⦁ A multicultural and informal working environment where you can develop professionally by being part of a team who enjoy what they do.

⦁ Opportunities for short or long assignments at Arup’s offices and projects anywhere in the world.

⦁ Employees are eligible for the Global Profit Share scheme, which is dependent on the firm’s financial performance.

⦁ Competitive performance-based salary growth.

⦁ A strong corporate culture committed to its values: quality of work, holistic approach, humane organization, straight and honourable dealings, social usefulness and reasonable prosperity.

⦁ Continuous training and professional development that will allow you to adapt to the growing needs of our clients as we embrace digital transformation.

⦁ You will be expected to become a member of a relevant and necessary professional organisation.