Junior Talent Administrator

Overview of role:

UPMC Ireland is currently seeking to recruit an entry level Talent Administrator who will provide administration support to our Recruitment team ensuring the smooth running of the department in an organised and efficient manner. As a valued member of the team, you will be accountable for supporting the Talent Acquisition team in delivering a seamless recruitment experience by managing administrative tasks, coordinating scheduling candidate interviews, and maintaining our recruitment ATS system. This is a fantastic opportunity to join a company that you can grow, develop, and progress your career within Talent Acquisition. UPMC’s HR Shared service office is based In Kilkenny so there would be a requirement to work onsite. This role is a 9-month fixed term contract, full time 39 hour working week.

Primary Duties and Responsibilities:

Maintenance of our Cornerstone- HR Direct ATS- Applicant Tracking System.

Manage with posting job adverts across our jobs boards via our aggregator platform (Broadbean)

Schedule interviews and coordinate logistics between candidates and hiring managers.

Coordinating & Liaising with Internal stakeholders to support interviews.

Diary Management.

Reply to all unsuccessful and ad hoc applications.

Working with HR admin team to align pre onboarding and onboarding programmes for all new starters including merchandise.

Respond to candidate queries and provide timely updates.

Support employer branding initiatives and careers events.

Collaborate with HR and hiring managers to ensure smooth onboarding.

Ad hoc project support when required.

Qualifications & Experience:

Previous experience in an administrative or HR support role (desirable but not essential).

Strong attention to detail and organisational skills.

Excellent communication and interpersonal skills.

Ability to manage multiple tasks and meet deadlines.

Proficient in Microsoft Office (Word, Excel, Outlook).

Experience with an ATS or HRIS systems is a plus.

Minimum of Leaving Certificate or equivalent.

HR or Business Administration qualification (desirable).

Equal Opportunity Statement and Benefits

UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.

Compensation – Competitive pay for the work employees do – base pay, performance related pay and premium pay where applicable.

Benefits – Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.

Performance and Recognition – Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.

Work-Life Balance – Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.

Development and Career Opportunities – Opportunities for each employee to reach their career goals through continued learning and/or advancement.

About UPMC

UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that’s close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division — an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world.

In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC’s operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny.