Ka-boom Post Production, Trainee Coordinator

Main Duties and Responsibilities

Job Overview

The Trainee Post Production Coordinator is an entry-level placement supporting the Facility Manager in the day-to-day coordination of post production projects across the Picture, Sound and VFX departments.

Working alongside producers, editors, colourists, dubbing mixers, VFX artists and technical staff, the successful candidate will gain hands-on experience in project scheduling, client liaison and facility operations.

This is an ideal opportunity for someone looking to begin a career in post production management, with direct exposure to a professional post production facility environment and a clear pathway towards a Coordinator or Production Manager role.

Key Responsibilities

• Assist the Facility Manager with the scheduling and coordination of projects across the Picture, Sound and VFX departments, using booking calendars and production scheduling tools.
• Monitor project progress and communicate status updates to internal teams and clients.
• Liaise with clients to arrange bookings, confirm sessions and provide timely project updates.
• Prepare projects for post production, ensuring all required media, documentation and deliverables are in place before sessions begin.
• Coordinate the movement of media between departments and support smooth handovers across editorial, colour, audio and VFX workflows.
• Help maintain production schedules, booking calendars and resource allocation across edit suites, sound studios and VFX resources.
• Assist with media management, deliveries, archive requests and project wrap-up.
• Attend production meetings and take accurate notes where required.
• Escalate scheduling conflicts or technical issues to the Facility Manager promptly.
• Maintain accurate project records, administrative documentation and reports.

Essential Criteria

• Demonstrable ability to organise, prioritise and manage multiple tasks simultaneously, shown through work, education, volunteering, personal projects or creative practice.
• Experience communicating clearly and professionally with a range of people, including clients, colleagues or stakeholders.
• Demonstrable ability to work accurately under pressure and maintain high attention to detail, particularly when managing schedules, records or documentation.
• Evidence of using productivity software such as Microsoft Office, Google Workspace or equivalent tools for planning, communication or administration.
• A proactive approach to learning, with demonstrable ability to work both independently and as part of a collaborative team in a fast-paced environment.

Desirable Criteria

• Familiarity with post production workflows, including offline editing, online finishing, colour grading, audio post or VFX processes.
• Experience with industry-standard software such as Avid Media Composer, DaVinci Resolve or Adobe Creative Cloud.
• Previous experience in a media, broadcast, customer service or administrative role, including work experience or internships.