Legal Administrator

Role Purpose

The Legal Administrator will provide high-quality administrative support to the Legal Services Division (LSD). This role ensures the effective management of legal budgets, procurement processes, and operational administration, enabling the division to deliver its services efficiently. The postholder will work closely with legal colleagues, external law firms, and internal finance and procurement teams to maintain smooth day-to-day operations and compliance with financial and procurement requirements.

About the Legal Services Division

The Legal Services' Division (LSD) ensures that An Coimisiún is aware of legal issues and acts in accordance with relevant legislation including the Broadcasting Act 2009, the Digital Services Act and the Terrorist Content Online Regulation, among others. LSD helps Coimisiún na Meán in its day-to-day work by contributing legal expertise, supporting the organisation’s strategy and facilitating An Coimisiún to execute its work programme in accordance with legal obligations.

Key Responsibilities

• Manage law firm billing processes and ensure timely payments.

• Review legal budgets, prepare forecasts, and support the management of significant legal expenditure.

• Provide procurement support including liaising with procurement colleagues, assisting with tendering processes, and the administration of new contracts for legal services.

• Assist in the recovery of legal cost awards and manage any costs claims against the organisation.

• Respond to financial queries and liaise with financial controllers or relationship contacts within law firms.

• Claim and process expenses in line with organisational policies.

• Provide administrative support for projects.

• Organise meetings, training sessions, and other divisional activities as required.

• Carry out general administrative duties to support the effective running of the Legal Services Division.

The above is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and is subject to review.

About You

Experience, Skills, Knowledge & Qualifications

Essential Criteria

• Previous experience in a legal administrative role, either in a corporate or public sector setting

• Attention to detail and high level of accuracy.

• Fully proficient in Microsoft Office including Word, Excel, Outlook.

• Good organisational and time-management skills.

• Excellent communication skills, both written and verbal.

Desirable Criteria

• Diploma or degree in legal studies, public administration, business administration, or related discipline is highly desirable.

• Experience in a public sector environment

Key Information

Benefits, Package & Pay

• This position is offered on a Permanent basis.

• Full time, 35 hrs per week

• Annual Leave: 23 days per annum

• The role will be a hybrid role combining home and office working. Our current hybrid policy is 2 days in the office.

• Our office is located at One Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20.

• For a full list of benefits see our website here

• This position is graded at the Executive Officer scale.

• Successful candidates will be appointed on the first point of the scale.