Legal and Business Affairs Administrator

At Fís Eireann/Screen Ireland we are looking for new Talent to join our growing team. You will become part of a talented and diverse community of employees whose mission and passion are to promote and support the development of Irish Film, Television Drama, Animation, Documentary, Visual Effects and Digital Games Industries.

As the national agency for the Irish film, television drama, animation, and documentary industry, Fís Éireann/Screen Ireland is the creative partner to the sector, investing in talent, creativity, and enterprise. We are inspired by original storytelling that will emotionally move audiences at home and abroad. Through a wide range of practical funding supports across development, production, distribution, promotion and skills development, Screen Ireland supports the sector at every stage. We support filmmakers in their creative pursuit to share valuable artistic, cultural, and commercial stories on screen.

OUR CULTURE & COMMITMENTS

At Fís Éireann/Screen Ireland, we are proud to foster a workplace culture built on creativity, inclusion, and respect. Through our Kind framework, we place equal importance on wellbeing, lifelong learning, sustainability, and equity, diversity and inclusion (EDI). We actively support our employees to thrive personally and professionally, offering opportunities to grow their skills, contribute to meaningful projects, and be part of a collaborative community. We are committed to building a workforce that reflects the diversity of the audiences we serve and the stories we support on screen. We warmly welcome applications from people of all backgrounds, experiences, and perspectives who meet the requirements of the role, and we celebrate the unique contributions that each person brings to our organisation.

ROLE OVERVIEW

The Legal & Business Affairs Administrator plays a key role in supporting the effective and efficient operation of the Legal & Business Affairs function at Screen Ireland. The postholder will provide comprehensive administrative and coordination support across the function, enabling the timely and compliant delivery of legal, contractual and business affairs activities.

Working closely with the Head of Policy, Legal & Business Affairs and the wider Legal & Business Affairs team, the role supports the administration of contracts, documentation, payments, correspondence and records across Screen Ireland’s funding programmes and organisational activities. The postholder will operate with professionalism, discretion and attention to detail, ensuring that information is accurately recorded, tracked and progressed in line with agreed processes and governance requirements.

This role requires strong organisational skills, the ability to manage competing priorities, and a collaborative approach to working with colleagues and internal stakeholders. The postholder will contribute to continuous improvement within the function by supporting effective workflows, record-keeping and communication practices.

FUNCTION OVERVIEW

The Policy, Legal and Business Affairs function is responsible for ensuring legal compliance, managing contract negotiations, and providing strategic legal guidance across Screen Ireland. It oversees all aspects of legal documentation, policy development, risk management, and regulatory adherence, while fostering strong internal and external relationships. The function plays a pivotal role in shaping Screen Ireland’s legal and policy frameworks, ensuring best practice in contracting, data protection, and confidentiality, and aligning legal and business practices with the organisation’s values and strategic objectives.

JOB GRADE / REPORTING LINE

It is anticipated that in order to have the required skills and competencies, the Legal & Business Affairs Administrator post will be at the First Point level.

REPORTING LINE(S)

This role reports directly to the Head of Policy, Legal & Business Affairs and will work closely with the wider Legal & Business Affairs Team, and internal stakeholders to ensure effective coordination, communication, and delivery of key activities. Reporting arrangements may be reviewed periodically to reflect organisational needs.

KEY RESPONSIBILITIES

Provide administrative support across the Legal & Business Affairs function, including the administration of contracts, agreements and associated documentation.

Support the processing and tracking of contractual documentation, approvals and payment-related information in line with agreed procedures.

Maintain accurate and well-organised filing, records and trackers to support governance, audit and reporting requirements.

Manage and coordinate correspondence, documentation and information flows for the Legal & Business Affairs team, ensuring timely follow-up and action.

Liaise with internal stakeholders to support the progression of projects, contracts and related administrative requirements.

Draft, format, proofread and quality-assure correspondence, reports and briefing materials to ensure accuracy, clarity and consistency.

Support the preparation of reports, summaries and information for internal and external stakeholders, as required.

Assist with annual planning, progress tracking and routine reporting activities within the function.

Support compliance with internal policies, procedures and governance frameworks, including data protection and confidentiality requirements.

Contribute to the maintenance and effective use of systems and tools used by the function, including document management and information tracking systems.

Identify opportunities to improve administrative processes and workflows and contribute to their implementation.

Provide flexible administrative support across the team, responding to changing priorities and workload demands.

The postholders will contribute flexibly across the team, supporting colleagues with activities aligned to the Clerical Officer grade. This collaborative approach ensures opportunities for shared learning, role development, and responsiveness to team priorities.

This job description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs.

KEY REQUIREMENTS ESSENTIAL

A minimum of two years’ relevant experience in an administrative, coordination or support role within a legal, business affairs, contracts or governance related function.

Strong organisational and time-management skills, with the ability to manage multiple tasks and meet deadlines.

Good communication and interpersonal skills, with the ability to work effectively with colleagues and internal stakeholders.

Demonstrated experience providing administrative support, including document preparation, correspondence management, record-keeping and handling confidential information with discretion.

Proven ability to draft, edit and prepare professional correspondence and documentation with a high level of accuracy and attention to detail.

Proficiency in Microsoft Office applications and digital collaboration tools (e.g. SharePoint, Teams), with the ability to use systems to support efficient administration.

Ability to work both independently, using their own initiative and as part of a team, following established procedures and exercising sound judgement appropriate to the role.

KEY SKILLS - PAS CAPABILITY FRAMEWORK

In accordance with the PAS Capability Framework, candidates will undergo assessment and interviews focusing on the following Core Capabilities:

Building Future Readiness

Evidence-Informed Delivery

Communicating and Collaborating

*Accessible Plaintext of the Capability Framework for the various public sector grades is available at: Capability Framework

1. Core Capability: Building Future Readiness

At Clerical Officer level, the postholder will demonstrate a positive and flexible approach to change in day-to-day work. They will be willing to learn new systems, processes and ways of working, including the effective use of digital tools to support efficiency and accuracy. The postholder will take responsibility for developing their own knowledge and skills, remain open to feedback, and apply learning to improve how tasks are carried out.

2. Core Capability: Evidence-Informed Delivery

The postholder will carry out tasks accurately and in line with agreed procedures, using available information and guidance to support effective delivery. They will organise their work to meet deadlines, follow instructions carefully, and maintain accurate records and documentation. Where issues arise, the postholder will highlight them appropriately and contribute to solutions within their role, supporting consistent and reliable service delivery.

3. Core Capability: Communicating & Collaborating

The postholder will communicate clearly, politely and professionally with colleagues and stakeholders, both verbally and in writing. They will listen carefully, ask questions where clarification is needed, and share information accurately. The postholder will work constructively with others, contribute to team activities, and maintain positive working relationships through cooperation, courtesy and reliability.

4. Core Capability: Equality, Diversity and Inclusion

The postholder will demonstrate respect for others and apply equality, diversity and inclusion principles in their everyday work. They will interact with colleagues and stakeholders in a fair, inclusive and professional manner, use inclusive language, and follow organisational policies and procedures. Through their behaviour and approach, they will support a respectful and inclusive workplace culture aligned with Screen Ireland’s values.

DESIRABLE ATTRIBUTES

Knowledge of, or experience working within, arts management, the Irish public sector or a state agency environment.

Familiarity with basic financial administration, payment tracking or procurement-related processes.

An understanding of the Irish screen, audiovisual, cultural or creative industries.

Proficiency in the Irish language.

ROLE DETAILS AND TERMS

This position is at the Clerical Officer level and is remunerated at €31,921.15. This role will be filled in line with Public Pay Policy at the first point of this Salary Scale unless the successful candidate is appointed from an existing public sector role. Application of 1 June 2026 pay adjustments.

This is a full-time permanent position.

The successful candidate will be required to sign the Screen Ireland Code of Conduct.

The role will have a 6-month probation period.

The person will report directly to the Head of Policy, Legal and Business Affairs.

The post will be based in Dublin

Annual leave (excluding bank holidays) of 22 days.

Start Date as soon as possible.

ELIGIBILITY TO COMPETE & CERTAIN RESTRICTIONS ON ELIGIBILITY

Citizenship Requirement Eligible candidates must be:

A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway;

A citizen of the United Kingdom (UK);

A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or A non-EEA citizen who has a stamp 4 visa1 or a stamp 5 visa.

To qualify, candidates must be eligible by the date of any job offer.

APPLICATION PROCESS

Interested applicants are invited to forward a detailed CV that highlights relevant experience and a cover letter in strict confidence by clicking on the vacancy link on our website.

APPLICATIONS CLOSING DATE: 5.00pm, 13 July 2026

APPLICATIONS: COVER LETTER REQUIREMENTS

As part of your cover letter, you should set out your skills and experience to meet the requirements for the position. Applications will be treated in the strictest of confidence. In accordance with the PAS competency framework, candidates for this role will undergo assessment and interviews focusing on, but not limited to, the Clerical Officer level of the Public Service Capability Framework.

APPLICATIONS: COVER LETTER QUESTIONS

We kindly ask all applicants to submit a cover letter as part of their application. Within your cover letter, please respond to the following questions:

Screening Questions for Cover Letter

1. Please outline why you are interested in applying for the Legal & Business Affairs Administrator role with Screen Ireland, and how your experience and skills meet the requirements of the position.

2. Describe your experience providing administrative support within a team or function. Please include examples of tasks such as document management, correspondence, record-keeping or coordination activities.

3. Provide an example of a time you managed multiple tasks or competing priorities. How did you organise your work to ensure deadlines were met and accuracy maintained?

4. This role requires a high level of accuracy and confidentiality. Please describe your experience handling sensitive or confidential information and how you ensured it was managed appropriately.

5. Outline your experience using digital tools or systems (e.g. Microsoft Office, document management systems, shared drives or collaboration tools) to support efficient and well-organised administrative work.

Applicants who do not address the required questions in their cover letter will not be considered for shortlisting.

SHORTLISTING / SELECTION PROCESS

Screen Ireland may, where necessary, apply a shortlisting process in order to manage the number of candidates progressing to interview. While applicants may meet the stated eligibility criteria, the volume of applications may mean it is not practical to call everyone forward for assessment.

In such circumstances, shortlisting will be based on the information provided in your cover letter, curriculum vitae, and responses to the questions set out in the job description. Particular emphasis will be placed on how applicants demonstrate the required core capabilities, as outlined in the Public Appointments Service (PAS) Capability Framework, alongside any desirable attributes identified for the role.

This process is designed to identify those candidates who, based on the evidence provided in their application, most closely match the role requirements. It does not imply that other candidates are unsuitable or incapable of undertaking the role; rather, it ensures that those whose qualifications, experience, and capability alignment appear most relevant are invited to interview.

SELECTION PROCESS

The selection process for roles within Screen Ireland may include one or more of the following stages:

Shortlisting of candidates based on the information provided in their application (CV and cover letter).

Written exercise or assessment, which may take place online or in person.

Presentation or other role-relevant exercises.

Interview(s), conducted either online or in person.

Work sample or other tests/assessments as deemed appropriate for the position.

Candidates invited to participate in any stage of the process will be provided with full details in advance. It is the responsibility of applicants to ensure that their contact details are accurate and up to date.

If you are invited to an interview or assessment and are unable to attend at the specified time, it may not be possible to reschedule, and your application may be deemed withdrawn from the competition.

GUIDANCE FOR APPLICANTS

To ensure fairness and consistency, all candidates are advised to structure their application and interview responses using the STAR method:

S – Situation: Outline the background or context.

T – Task: Explain the challenge or responsibility you faced.

A – Action: Describe the specific steps you took.

R – Result: Share the outcome, learning, or impact.

During the selection process, candidates will be assessed against the Core Capabilities outlined in the Public Appointments Service (PAS) Capability Framework for the relevant grade. We strongly encourage applicants to:

Refer to the relevant grade capabilities when preparing examples.

Choose clear, specific examples that demonstrate how their experience meets the capability requirements.

Reflect both technical/professional expertise and behavioural competencies in their responses

CONFIDENTIALITY / DATA PROTECTION

Subject to the provisions of the Freedom of Information Act 2014, applications will be treated with the strictest confidence.

DATA PROTECTION

Personal data will be processed in accordance with our Privacy Notice for Employees.

COMMITMENT TO EQUALITY, DIVERSITY & INCLUSION

Screen Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of the workforce. Screen Ireland is under the aegis of the Department of Culture, Communications and Sport.

Screen Ireland is committed to the future success of the industry through strategic investments in talent and skills with diversity, equity, and inclusion at its core. We understand that fostering a positive culture, underpinned by values of fairness, sustainability, diversity, equity, and inclusion, is crucial in attracting and retaining talent.

As an inclusive organisation, we actively work towards promoting diversity and inclusion throughout the entire screen sector. Our comprehensive approach to capacity development ensures that every initiative is designed to be accessible to all, reflecting our dedication to a diverse and equitable industry. In our recruitment activities, we prioritise creating a workforce that exemplifies diversity and equality, setting a new benchmark for excellence and inclusivity. Screen Ireland welcomes all to join us on this path towards shaping a screen industry that celebrates collective talent and the strength found in diversity.

ACCESSIBILITY & REASONABLE ACCOMMODATIONSS

Screen Ireland is committed to ensuring an inclusive and accessible recruitment process. If you require reasonable accommodations at any stage of the selection process, please let us know by emailing recruitment@screenireland.ie. We will make every effort to provide the necessary arrangements to support your participation.

If you have any questions about accessibility or the accommodations process, please contact our Human Resources Team as outlined in the relevant job advertisement on our Vacancies page.

OUR COMMITMENT TO SUSTAINABILITY

Fís Éireann/Screen Ireland is committed to embedding sustainability across our organisation and the wider screen sector. Through our Kind Sustainability Plan, we champion environmentally responsible practices in our day-to-day operations, support sustainable production through funding and industry initiatives, and encourage our staff and partners to reduce environmental impact. We see sustainability as integral to building a resilient, innovative, and responsible screen industry that will thrive for future generations.

QUERIES

If you have any questions regarding this competition or the recruitment process, please contact the HR Team at recruitment@screenireland.ie. We are happy to provide further information on the role, the application process, or accessibility and reasonable accommodations.

BENEFITS AT SCREEN IRELAND

Maternity/Adoptive Leave pay.

Paternity Leave pay.

Parental and Parent’s Leave

Paid Sick leave

Bereavement and Compassionate Leave

Study and Exam Leave

Hybrid Working (subject to role)

Professional Membership Fees

Educational Assistance

Contributory Pension

Employee Assistance Programme

Marriage Leave

Taxsaver

Bike to Work Scheme