Library Assistant

QUALIFICATIONS

1. Character

Each candidate must be of good character.

2. Health

Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

3. Education, Training and Experience etc.

Each candidate must, on the latest date for receipt of completed application forms:

(a) Have a good general level of education

4. Citizenship

Candidates must, by the date of any job offer, be:

(a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or

(b) A citizen of the United Kingdom (UK); or

(c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

(d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or

(e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or

(f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa

The Ideal Candidate Should Demonstrate

Knowledge and understanding of the functions of a local authority

Understanding of the role of a Library Assistant

Relevant administrative experience and clerical skills

Strong interpersonal and communication skills

Strong customer service ethos

Experience of working as part of a team

Knowledge and experience of operating ICT systems

Have an awareness of Health and Safety Legislation and Regulation, the implications for the organisation and the employee, and their application in the workplace

A full clean Class B driving licence and have access to their own vehicle

Duties

The key duties and responsibilities of the post of Library Assistant include:

Providing frontline library service to the public

Providing mediated access to library resources in house and online

Providing excellent customer service, for example, responding to customer queries, including information and requests

Supporting senior staff in the delivery of library services to the public

Carry out administrative duties

Operating existing and future IT systems and software such as word processing, spreadsheets, database, library and self-service system, email, social media and internet

Assisting the public in using technology in the library environment, for example, public internet, self-service facilities and other

Taking an active role in the organisation, promotion and delivery of library events, for example, book clubs, storytelling, class visits, community events and exhibitions

Branch relief work, cover in other locations as required to maintain library branch network opening hours during periods of holiday leave, sick leave etc.

General clerical and administrative duties relevant to the Library Service, for example, processing and RFID tagging of new library stock, cash management, health and safety checklist, branch statistics, etc.

To ensure high levels of customer services, responding to queries and requests for information in a professional, courteous and timely manner

To support and assist team members as required

To participate in corporate activities and responsibilities appropriate to the grade

To be in compliance with Health and Safety legislative requirements, policies and procedures and safe systems of work

To deputise for the line manager or equivalent as required

Any other duties that may be assigned as part of the overall functioning of the Library Department

PARTICULARS OF EMPLOYMENT

1. The post is whole time and pensionable. A panel will be formed for an initial period of one year and this may be extended at the discretion of the Chief Executive. The panel will be used to fill both permanent and temporary positions that may arise for its duration. Vacancies will be offered in order of merit as per the panels.

2. Probation

Where persons who are not already permanent employees of a local authority are appointed, the following provisions shall apply:

(a) There shall be a period after such appointments take effect during which such persons shall hold such position on probation

(b) Such period shall be one year but the Chief Executive may at their discretion extend such period

(c) Such persons shall cease to hold such position at the end of the period of probation unless during such period the Chief Executive has certified that the service of such persons is satisfactory

3. Remuneration

€31,619 - €48,924 per annum

Holders of the post will be paid at the appropriate point on the salary scale in accordance with the relevant Department Circular.

The salary shall be fully inclusive and shall be as determined from time to time. The holder of the post shall pay to the local authority any fees or other monies (other than their inclusive salary) payable to and received by them by virtue of their post or in respect of services which they are required by or under any enactment to perform.

In accordance with EL02/2011, persons who are not serving Local Authority employees must be placed on the minimum of the scale. The rate of remuneration may be adjusted from time to time in line with government policy.

4. Garda Vetting and Child Safeguarding

Successful candidates may be subject to the Garda Vetting Procedures and will be required to complete Appendix V of the County Council’s Child Protection Policy.

5. Health

For the purpose of satisfying the requirements as to health, it will be necessary for successful candidates, before they are appointed, to undergo at their expense a medical examination by a qualified medical practitioner to be nominated by the local authority. On taking up appointment, the expense of the medical examination will be refunded to candidates.

6. Residence

Roscommon County Council reserves the right to assign you to any department, premises or district in use by the Council, now or in the future. Changes in location of employment will not result in payment of disturbance money or other compensation.

The person appointed will be required to provide themselves at their own expense with the necessary mode of travel to and from work.

7. Annual Leave

Granting of annual leave, payment for annual leave and arrangement for public holidays will be governed by the provisions of the Organisation of Working Time Act 1997.

Annual leave entitlement will be 27 days per annum, rising to 29 days per annum after 5 years’ service (inclusive of days pre-allocated for Christmas period). The annual leave year runs from 1st January to 31st December.

8. Working Hours

The successful candidate’s normal hours of work will be 35 hours per week which will include weekend and evening working hours. Rotas may be amended periodically in response to service needs. The Council reserves the right to alter the hours of work from time to time.

9. Superannuation

Candidates will be informed of their superannuation position at the time an offer of appointment is being made.

10. Recruitment

Selection of candidates for appointment shall be by means of a competition conducted by or on behalf of Roscommon County Council.

The selection process may include the following:

Online aptitude testing

Short-listing of candidates on the basis of the information contained in their application

Preliminary interview, which may also include a presentation

Competitive interview, which may also include a presentation

Work sample, role play, media exercise, and any other tests or exercises that may be deemed appropriate

Please note that Roscommon County Council reserves the right to hold any part of the selection process by way of remote or video call platform or other appropriate methodology.

Panels may be formed on the basis of such a selection process. Candidates whose names are on a panel and who satisfy the local authority that they possess the qualifications declared for the post and that they are otherwise suitable for appointment may be appointed to this post.

11. Communication

Applications will not be accepted after the closing date and time. Therefore, it is your responsibility to ensure that you have allowed sufficient transmission time for your application.

An acknowledgement email will be issued in respect of all applications received. This email will acknowledge receipt and it will not confirm eligibility or otherwise. If an applicant does not receive an acknowledgement email within one working day of the date of submission, the applicant should contact recruit@roscommoncoco.ie

to ensure the application has been received.