Maintenance Foreman

General

The Maintenance Foreman will:

· Be responsible for the Development, constant updating and tracking of a new Asset Register system for Donegal IHA Property Portfolio.

· Be the custodian of all relevant maintenance documentation and asset lists which forms part of the new NEIS [National Estates Information System].

· Maintain accurate maintenance records, service documentation and asset information within approved HSE maintenance management systems to support compliance and operational reporting

· Support and update the Maintenance Manager/DON on all SLA’s by 3rd party maintenance companies inclusive of reactive works by surveying maintained assets regularly.

• Upkeep of a constantly changing asset portfolio inclusive of scheduled maintenance Estates asset conditions reactive works and asset life cycle analysis.
• Work under the direction of the DON/Maintenance Manager or other designated Officer.
• Meet regularly with the DON/ Maintenance Manager and other designated Managers to plan daily/weekly objectives and planned preventative maintenance programs; to report progress on work and to ensure that issues/queries are addressed on an on-going basis.
• Supervise staff assigned to him/her and assist in the planning, supervision and control of work programs; including the supervision of the time keeping, attendance, productivity and the quality of work and competency of staff under his/her control.
• Participate in any afterhours work such as overtime or on-call as required and as deemed necessary by the DON/Maintenance Manager.
• The Maintenance Foreman will support the delivery of maintenance services and will work in collaboration with the HSE Capital & Estates Department, which retains responsibility for estate planning and capital development.
• Carry a bleep or pager or communication device as required.
• Promptly report any infrastructure failures, building defects, safety hazards or risks to patients, staff or visitors to the Maintenance Manager or designated officer and assist with appropriate follow up actions.

Professional/Technical

The Maintenance Foreman will:

• Supervise the efficient operation and effective maintenance and services in the campus overseeing works as delegated by the Maintenance Manager/DON and other designated Managers.
• Supervise and liaise with all trade staff, general operatives and associated trades engaged in the maintenance, repair and alteration of services.
• Supervise and control of external/internal contractors i.e. mechanical, electrical and civil, engaged in works, particularly in relation to extensions and alterations of existing buildings and services.
• Ensure that all contractors working on HSE premises comply with HSE safety requirements and permit to work procedures where applicable.
• Keep the DON/Maintenance Manager and other designated Managers informed on a planned basis, in relation to energy consumption, plant performance, energy conservation, planned preventive evaluation, trades performance and standards.
• Assist the DON/Maintenance Manager and service management in the setting up and implementation of planned maintenance programmes and preventative maintenance programmes, highlighting areas which need corrective attention.
• Oversee the maintenance, decoration, upkeep, repair and development of all buildings including mechanical and electrical services, all machinery plant and equipment.
• Oversee the repair and upkeep of all boundary walls, fences, roadways, paths, grounds, etc., which are the responsibility of the Maintenance Department.
• Be responsible for the ordering or requisitioning of materials etc., required in the execution of their duties.
• Be familiar with new technology and be prepared to participate and cooperate in such training courses considered appropriate by the HSE from time to time.
• Give full cooperation with future ongoing developments within the Maintenance Department and with changes in work practices as a result of new technology.
• Assist the DON/Maintenance Manager and other designated Managers in the preparation of plans for the proper maintenance of all plant and equipment and provide ongoing progress reports.
• Be familiar and comply with the requirements of the Health & Safety Act 2005 and ensure that his/her staff work in a safe manner.
• Be responsible for the safe custody, maintenance and satisfactory working order of all tools, plants and appliances, including maintenance vehicles in use in the various workshops and other departments under his/her control.
• Ensure all premises under HSE remit comply with statutory fire, health and safety obligations.
• Assist with testing of all fire detection equipment and firefighting equipment in association with the Fire and Safety Officer.
• Support compliance with statutory inspection and certification requirements relating to building services including fire safety systems, water safety, electrical systems and other regulated infrastructure where applicable.
• Plan and supervise existing or proposed rota arrangements with the Maintenance Manager. The Maintenance Foreman may be required to work overtime or flexi-time occasionally.
• Assist in various programmes on energy conservation.
• Be expected to co-operate with the implementation of new technology.
• Participate as required in carrying out work other than supervision, this shall include day to day hands-on repair.
• Assist in responding to urgent maintenance issues including infrastructure failures, service outages or severe weather events that may impact healthcare facilities.
• Carry out such duties as may be assigned to him/her from time to time by a nominated officer, including various other nominated managers.

Education & Training

The Maintenance Foreman will:

• Undertake training as required to enhance his/her ability and safety at work.
• Monitor manual handling and all mandatory training.
• Assist in identifying the training needs of staff under his/her supervision.

Financial

The Maintenance Foreman will:

• Ensure value for money in purchasing of materials and awarding contracts.
• Issue Purchase Orders and process invoices as may be assigned.
• Assist the Maintenance Manager and other designated Managers in the preparation of budgets for energy and general maintenance.
• Adhere to approved procedures for quotations, ordering and processing of payment.

Management / Administration

The Maintenance Foreman will:

• Manage staff, materials, equipment, finances and contractors associated with the Maintenance Department.
• Tender for contracted services, as required.
• Assist with fire safety checks and testing of fire detection systems in conjunction with the Fire Safety Officer
• Help support the Maintenance Manager/DON deliver services within allocated budgetary constraints.
• Plan, organise and control the work such that a continuous and quality service is provided to the hospital.
• Maintain good outward communications with medical personnel, patients, senior management and committees.
• Motivate Maintenance Department staff and develop good staff relations.
• Promote a quality working environment within the Maintenance Department.
• Undertake line management responsibility for personnel in accordance with HSE policies on Managing Attendances and Disciplinary Procedures.
• Keep log books and service records as required and submit for checking. Keep drawings and manuals properly stored and revised when required.
• Maintain records associated with staff, timesheets, work requisitions, roster of duties and work in progress etc.
• Maintain Safety Statements and assist in carrying out risk assessments.
• Assist in the documentation of maintenance related risks and support the inclusion of relevant infrastructure risks within local risk registers where appropriate.
• Assist with energy conservation initiatives.
• Support implementation of sustainable energy, water and waste reduction measures.
• Act in a higher capacity from time to time as required.
• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc.and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role.
• To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time and to contribute to the development of the post while in office.