Sorry, this job is now closed
Sorry, this job is now closed
Materials Co-ordinator
VertivBurnfoot, County DonegalFull-time
Scope of Job: The creation, organisation and management of project documents, schedules and any other information required to provide accurate materials purchasing data to the procurement department.
Fundamentals of the Job
- Interpretation of design drawings and schedules to enable the correct selection and requisition of materials
- Production of project sized “bill of materials” schedules.
- Decision making where new products and services are concerned
- Reviewing current products and proposing innovation
- Working to a budget and ensuring best value to the business.
- Making sure products/services get delivered on time and meet the required standards.
- Monitoring of existing stock to ensure best value to the business
- Quick reaction to market changes
- Managing project size BOM from design drawings to project delivery.
- Managing and maintaining internal requisition/purchasing data tracking tool.
- Assist in developing internal requisition/purchasing data tracking tools.
- Develop good working relationship with all direct team members, and other department members within the business.
- Placing materials requisitions via phone, email and ERP system ensuring accurate information is provided, to meet delivery criteria.
- Generating and managing procedural documentation for materials movement.
- Attend and participation in relevant ERP meetings to provide and receive troubleshooting information
- Coordination with the stores and logistics teams to track deliveries and manage/mitigate delays.
- Maintain clear and accurate operational documentation for audit and control procedures, in addition to timely and accurate up to date materials tracking records and data.
- Assist in the preparation of O&M manuals
- Assist with the day-to-day coordination and management of relevant operational activities.
- Assist in the preparation of project programmes and progress reports.
- Ensure compliance with company standards and procedures. and highlight any shortcomings or poorly prepared documentation to senior management.
- Assist management in the preparation of operational performance and strategic plans and programmes.
- Identify problems or issues in existing processes and systems and assist in resolving them in quick and timely manner.
- Endeavour to ensure that all Health & Safety standards are adhered to.
- Proactively participate in the delivery of management reporting systems including Cost control, Progress reporting, Health & Safety, Quality, Environmental issues ensuring compliance to company standards.
The successful candidate will be able to demonstrate the below qualities:
- Excellent word processing and IT skills, including knowledge of a range of software packages MS Excel, Word & Outlook, and other relevant software tools.
- Good organisational skills
- Excellent time management
- Excellent communication skills
- Experience of procurement systems
- Works well under pressure
- Be able to prioritise multiple tasks
- Excellent people skills
- Strong negotiation skills
- Relationship building and management skills
- Understanding and knowledge of the industry
- Previous experience of procurement methodologies and best practices.
- Willingness and ambition to learn new skills
- Having good written and verbal communication abilities
- Be able to follow instructions
- Be polite and courteous
- Be able to work independently
- Team player, being able to work with more than one team
- Being flexible and proactive
- Good Attention to detail
- Ideally have 5 GCSE’s (or equivalent) including Maths, English, Science & 2 others.
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