Mechanical & Electrical Estates Officer

Salary: PO2 SCP 30 - 33 £39,513 - £42,708 per annum

JOB PURPOSE: The post holder will technically support the Maintenance Team Manager, Building Surveyors and Capital Project Officers on matters relating to mechanical and electrical in the implementation and day-to-day management of service contracts, maintenance needs (planned and reactive) and capital programme delivery. The post holder will also work in collaboration with facility managers, property professionals and direct labour officers to ensure the property aims and objectives of the Council are delivered. The focus of the Mechanical and Electrical Estates Officer is to complete mechanical and electrical condition surveys across the Council estate, prepare planned preventative maintenance plans, specifications, schedules of work and to promote sustainability and energy efficiency in all projects. The post holder will maintain a strategic overview of all electrical and mechanical installations across Council buildings and make recommendations and provide technical support to users and service departments, organising agreed maintenance programmes and implementing service contracts and maintenance works to ensure that the electrical and mechanical installations are maintained to the highest standards within budget limitations.

MAIN DUTIES AND RESPONSIBILITIES: 1. Provide technical advice and guidance on electrical and mechanical engineering services as required. 2. Assist with condition surveys of Council buildings, ensuring the inspection of plant and making recommendations for replacement, repair and maintenance together with the estimated costs and production of reports, where applicable. 3. Co-ordinate agreed works for all aspects of electrical and mechanical maintenance for Council properties, whilst ensuring the comprehensive cost effective installation and maintenance of outsourced engineering services. 4. Ensure inspection and testing is undertaken in compliance with statutory regulations and any requirements of the Council’s contracts in respect to programming, in accordance with policy for managing contractors on site. 5. Monitor the safe, correct and efficient functioning of electrical and mechanical services including, but not limited to, lighting, power, emergency lighting, fire detection systems, intruder systems, lifts, call systems, boiler house controls and stand-by generators. 6. Assist Manager and Staff on Water Quality Management issues and monitor related Risk Assessments and documentation. 7. Evaluate and interpret specialist contractor’s reports, certificates and service returns, including auditing of electrical and mechanical contractors work and, where appropriate, make recommendations and implement appropriate actions to rectify defects thus ensuring the safety of building users including the management of minor projects and supervision of work through to completion. Authorise variation works and certify completed works for final payment. 8. Project-manage assigned mechanical and electrical minor works contracts to include: preparation of work specifications, schedules, estimates, contract documentation, invite and evaluate tenders/quotations followed by the procurement/issuing of works orders, together with record-keeping and ensuring compliance with the Council’s Contract Procedure Rules, Financial Regulations and Standing Orders, including checking payments for accuracy and ensuring invoices are processed promptly. 9. Participate in the Council’s out-of-hours emergency call-out system, and attend Council’s buildings in an emergency, if required. 10. Assist with the compilation of annual programmes, revenue works, capital works, together with estimated costs for budgetary purposes for electrical and mechanical services and attend meetings as required to plan and present proposals. 11. Assist the Estates Officers and act as the focal point of contact and technical liaison for designers, contractors, service providers and facility managers on mechanical and electrical matters. 12. Work closely with the Council’s Building Maintenance teams to ensure coordination of all planned proposed work, schedules of work, day-to-day reactive maintenance and service contract needs. 13. Prepare contractual documentation for service contracts, building fabric, mechanical, electrical and minor works; PQQs, ITT, evaluation documents, design briefs, drawings, specifications and contractual documentation in accordance with relevant procurement procedures. 14. Monitor and control of quality, time and cost parameters report thereon as required and be responsible for checking/ auditing and processing of invoices and claims for payment from contractors and consultants on minor and capital works prior to accepting handover/snagging. 15. Conduct rigorous pre and post-inspection site visits at all assigned locations in order to ensure the optimal drafting of specifications and that value for money is being achieved 16. Evaluate external contractors’ health and safety information making detailed recommendations to ensure that they adhere to and are able to follow documented procedures prior to being accepted, including compliance with health & safety legislation, CDM Regulations, Council’s health & safety policies and procedures, issuing permits and current British and European Standards. 17. Prepare all required documentation including the pre-tender stage Health and Safety Plan and HSE notifications for the purposes of ensuring compliance with the Construction Design and Management (CDM) Regulations where applicable; for maintenance work in the Council’s properties and identify any health and safety hazards during the construction period.

18. Provide project management expertise as required ensuring desired outcomes are achieved to time and budget constraints and undertake the supervision and administration of external sub-contractors and consultants as required. 19. Make recommendations to the Estates and Asset Management Department on annual and future planned maintenance and service contracts requirements. 20. Monitor, assess and review delivery of accessibility modifications to Council properties for the purpose of ensuring compliance with the statutory fire, planning, building regulations and insurance requirements and any other appropriate legislation. 21. Provide technical support and advice in respect of existing and proposed structures, installations, infrastructure and related equipment, and assist in the production of feasibility reports and/or cost estimates on fabric issues as required. 22. Liaise effectively with all design, operational and technical support staff in order to provide efficient co-ordination and integration of cross-disciplinary schemes and projects. 23. Assist the Estates and Asset Management Department on corporate groups i.e. Facility Managers meeting, and participate in working groups, project teams and other ad hoc groupings as requested by the Maintenance Project Officer as well as providing on-site technical guidance to service providers and other Council Officers as required. 24. Undertake any other relevant duties that may be required and are commensurate with the nature and grade of the post. Qualifications and training • A third level qualification (i.e. HNC/HND, Level 4, Degree ) in line with the Qualifications and Credit Framework (QCF) in a relevant discipline/subject such as Electrical Engineering, Mechanical Engineering or Building Services (Please note relevancy should be clearly demonstrated.) OR • Hold full corporate membership for one or more of the following professional bodies: - • Institute of Mechanical Engineers; • Institute of Electrical and Electronics Engineers; • Chartered Institution of Building Services Engineers. Experience

• At least three years’ experience within a property management environment to include: ▪ Carrying out mechanical and/or electrical condition survey work, preparing detailed specifications and schedules, tender briefs, prequalification questionnaires and evaluation methodologies; ▪ Setting up, prioritising and managing mechanical and electrical service programmes of work; ▪ Attending and Chairing site meetings; ▪ Risk analysis and risk management; ▪ Assertiveness, decisiveness and negotiation skills; ▪ Budgetary management and Control; ▪ Compliance with health and safety regulations. • Experience of specifying and managing mechanical and/or electrical works for a range of term, and main contracts; • Experience of carrying out site inspections, preparing surveys, cost estimates and feasibility studies for mechanical and/or electrical works/ projects; • Experience of monitoring the work of Mechanical and/or Electrical Engineering consultants and contractors, vetting their invoices and claims for payment and carrying out technical vetting of their performance. Key skills, knowledge and attributes • Competent in the use of the range of Microsoft applications; • Competent in the use of Auto CAD R14 or later edition, including ADT; • Ability to interpret working drawings and specifications;

• Knowledge of various forms of contract and contract procedure; • Working knowledge of relevant codes of practice and standards relating to mechanical and/or electrical Installation and services; • Working knowledge of Fire, Planning and Building Regulations and legislation; • Excellent report writing skills; • Excellent organisations skills; • Ability to work on own initiative;

• Ability to work as part of team; Driving

Hold a full current driving license (valid in the UK) and have access to a form of transport or *have access to a form of transport which will permit the applicant to carry out the duties of the post in full.

*This relates only to any person who has a disability, which debars them from driving. Working Arrangements/Flexibility 37 hours per week (Monday to Friday 9.00 am to 5.00 pm). The post holder may be required to work additional hours including evenings, weekends, and public holidays. A flexible working scheme is in operation.